Binding Working Group: Charge

As part of the Preservation Planning Task Force, the issue of binding of library materials was investigated. The Task Force and the Preservation Consultant, Paul Conway, both recommended that the Libraries review its binding policies and practices and consolidate the all binding activities with one bindery. The goals of these recommendations are to establish best practices for binding treatments, to make our binding activities more effective, and to get the most of our scare resources for binding.

We have spent on average about $190,000 to $200,000 each year on binding. The majority of the funding is from non-state funds and for periodical binding. It is expected that the this will continue but, more will be spent on monograph binding and possible other outsourced preservation treatments as more periodicals are acquired exclusively online.

The Libraries establishing a systemwide Binding Working Group to look into these issues. The following is the charge to the Working Group:

1. Review current binding activities including binderies used and money spent with each, policies for what is bound and how volumes are bound, and issues with current binderies.

2. Develop an RFP for major binders in the region with includes:

The Working Group will report to Robert Sewell, Associate University Librarian for Collection Development and Management. These two activities of the Working Group will go on simultaneously. The RFP should be complete and sent out to prospective binderies by no later than July 31. The Review of current bindery policies and practices and recommendations for systemwide standards should be completed by no later than August 15.

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