University Librarian's Cabinet: Minutes of the September 23, 2003 Meeting

Agnew, Boyle, Fultz, Gaunt, Mullins, Puniello, Sewell, Tehrani
Golden (from Camden)
Nancy Hendrickson

University Librarian's Report - Gaunt

New Budget Procedures - Hendrickson/Gaunt

Hendrickson and Gaunt discussed the "Budget Policies and Procedures for State Funded Accounts," which had been distributed from Nancy Winterbauer, Vice President for University Budgeting. Though not everything in the document applies to the Libraries, Hendrickson highlighted areas that were relevant. There was good news: we will be managing our own salary funds. We are now able to move salary to all funds, which we haven't been able to do in the past. We can also move below the line to salary. Hendrickson cautioned Cabinet on that because each time the salary base is increased, fringe also increases, which will have to come from the Libraries' budget. The cost of accrued vacation time paid to a retiree, whether as regular salary or as a lump sum, is the responsibility of the department. Therefore, vacation carryover of more than a year will no longer be sanctioned. Cabinet members will review the budget procedures in their units and Nancy Hendrickson will report back on implementation procedures.

User-Centered Update - Boyle

Boyle gave update on Public Service Council's discussion of the user-centered concept, which developed from Public Services Policy Memo 1 and the ACRL nomination document. Following Cabinet discussion, it was decided that we will try to dovetail the concept of a focus on users with the work we are doing with the dashboards, so that it becomes a piece of an overall plan of assessment.

Goals for 2003/04 - Gaunt

Following a discussion of FY2003 goals of the Rutgers University Libraries and goals discussed at each of the three councils, Cabinet made a list of goals for 2003/04. Gaunt will pull items together under headings and send out to Cabinet members for a second review. The goals will be finalized at the next Cabinet meeting.

Update on Digital Collection Project Criteria - Sewell

Process is almost complete. The questionnaire has been presented to the Technical Services and Collection Development Councils; Public Services will receive it Thursday. Boyle and Sewell will have to work on the rights and privacy and permissions issue and how to phrase them.







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