University Librarian's Cabinet: Minutes of the January 30, 2007 Meeting

Agnew, Boyle, Fultz, Gaunt, Golden(videoconferenced), Puniello, Sloan, Tehrani, Joseph, Mullins, Sewell, Zapcic

University Librarian's Report Gaunt

Strategic Plan Implementation Update - Boyle/Joseph

Joseph and Boyle spoke about the Planning Committee's discussion on how to gather input for the implementation of the strategic plan. As we know, each year an agenda will be developed that depends on setting priorities that will be based in part on funding available. Boyle and Joseph shared a grid that listed all the goals and objectives of the plan. The grid will be sent to all the groups that prepared reports that were used to develop the strategic plan. Not everything that these groups suggested was included in the strategic plan. Now each group will be asked to review the plan and to designate on the grid where they see a primary role and a secondary role for their committee or group. This will help them to align their work according to our plan. It will also provide guidance to Cabinet on what groups will be taking a lead to develop parts of the plan. It might also help in the reorganization discussions to know where the work of several groups overlap, or where there is a void. Boyle and Joseph noted that this will be the first go round on completing the grid, based on the groups who initially prepared strategic plan reports. When this information comes back and is collated, other groups may be asked to contribute as well. This exercise should also help direct the work of our committees and other groups, as the plan is not "in addition to" our work, but it will become our work.

Scholarly Communication Workshop Debriefing - Sewell

Sewell reported on the ARL scholarly communication workshop that he and Jim Niessen attended in December. The workshop was for teams from each institution that are interested in developing a scholarly communication plan for their university. The two-day workshop focused on the aspects of scholarly communication - what is it and what are the various parts, such as open access, repositories, copyright, author rights, publishing models, and business plans. Much of the program was focused on each team developing a draft plan for their institution and sharing things that were in place at their institution - what worked and what did not. Sewell and Niessen developed a draft plan and timetable that was shared with Cabinet. Sewell noted that the timetable was not operable, as we had not yet had a full discussion before implementation. Cabinet noted that the plan needed to be framed in the institutional culture of Rutgers. For example, are we likely to have vice presidents on a committee, should we have their representatives, or should we acknowledge that they do support these issues, and work with a teaching faculty/library faculty committee? The plan should also be developed in the context of our own strategic plan. That plan has several objectives that could help focus a scholarly communication plan and priorities. It was also noted that the liaisons would have an important role, as scholarly communication is very discipline dependent. It was decided that a forum for the library faculty to discuss developing a scholarly communication plan, and relating it to the development and deployment of the repository and overall planning would be useful. Gaunt noted that the repository could handle many current and future digital objects, but we must prioritize what the repository should contain, and the scholarly communication plan could assist in this regard.









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