University Librarian's Cabinet: Minutes of the April 21, 2009 Meeting

Agnew, Dent Goodman, Denda, Fredenburg, Fultz, Gaunt, Golden, Puniello, Sewell, Winston
Videoconferenced: Cvetkovic

University Librarian's Report - Gaunt

The VALE Executive Committee has been doing follow-up to Gaunt's keynote at the January Users' Conference meeting in which she discussed how to re-conceptualize the consortium; a subcommittee is dissecting potential strategies and will do a survey in the next couple of weeks for directors to determine priorities.

NJDH Update: We are working with the State Library on an LSTA grant to expand the NJDH. This will include a statewide assessment of digitization priorities with stakeholders inside and outside the library community, including teachers, government and industry, and a plan for how we might manage a support structure.

Gaunt asked that those who have not responded to Glazer's request for information on their respective areas for RUL's Annual Fund 'Case for Support' memo to please do so by April 23. Cabinet asked Glazer for clarification on the details.

Gaunt was invited to join the university's Budget Advisory Group, which will meet to consider how Rutgers can deal with the unprecedented financial problems we face. The first meeting will be held on April 30.

The Libraries' task force on cost savings and efficiencies, chaired by Jeanne Boyle, has been created and will have its first meeting soon.

Boards of Directors of NELINET and Lyrasis approved a recommendation for NELINET (New England Library Network) to join Lyrasis. Together, Lyrasis and NELINET will comprise the largest membership collaborative of its kind serving more than 4,500 libraries and cultural heritage institutions in New England, the Mid-Atlantic, and the Southeastern United States. A vote of the membership to approve the merger will take place in the next month.

Gaunt and Winston attended the Trustees' Libraries Advisory Group meeting on April 14. The university board is divided into trustees assigned to different schools; the emeriti are also invited. Distributed handouts and discussed our goals, capital campaign, and the budget.

Fredenburg announced to Cabinet that there will be two half-day training sessions offered on Enhancing Interpersonal and Organizational Communication (June 11) and Successfully Weathering Change and Transition (June 25). Programs such as these may be built into performance goals for staff.

Budget - Gaunt

There are university procedures for layoffs and bumping rights. When layoffs occur, you are eliminating a function or activity and the least senior person doing that activity is affected; if you decide within 18 months to resume that function, you must offer it to the person who was laid off.

When moving from calendar year to academic year appointments, the appointment is July through May; you are off June, July and August. There are no exceptions. The savings are 13% for faculty and 16% for staff lines. It was agreed that ten-month appointments are difficult to administer when the Libraries operate 12 months per year; as a result, we will not offer this option to meet our reductions; we will manage our reductions in other ways. The University has made no decision on salary freezes or furloughs.

Impact statement is due to Executive Vice President Furmanski's office on Monday, April 27. Gaunt reviewed proposed reductions for $1,780,351 (7.1%) give back:

With below-the-line, we are doing general belt tightening; we will, however cut some specifics: wages of labor, optional water service, and travel.

Travel: last few years we have been generous with travel; will cut 50% out of discretionary travel provided centrally; cut tenured travel allocations to the units 100%, and leave untenured allocations in place.

Fredenburg, Hendrickson, and Gaunt will work on providing a planning figure to all units for below the line; Central will try to take as much as possible before apportioning cuts to the units. Overall cuts to all units will not be across the board, per Furmanski's instructions.

Will need from each of you by Friday at noon your scenario on what the impact of the cuts will be; you may use the budget reduction memo that Gaunt sent to Furmanski for the 3.9% scenario as a guide. Sewell will do the collections piece; units will adjust the impact statements related to staffing and below the line. Just make the changes that are appropriate for your unit for the additional reductions; for "planning" purposes assume that you will get an additional 3% in below-the-line reductions over the 3.9% for which you originally planned. We will continue to discuss and refine our scenario through June 30.

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