University Librarian's Cabinet: Minutes of the October 6, 2009 Meeting

Agnew, Boyle, Cvetkovic, Fetzer, Fredenburg, Fultz, Gardner, Gaunt, Puniello, Sewell
Videoconferenced: Golden, Winston

University Librarian's Report Gaunt

Deans Council Update: The University is hoping to increase enrollment; looking at transfer students; need to help orient them to a research library. Crossing the Finish Line: Completing College at America's Public Universities by William Bowen, Matthew Chingos & Michael McPherson probes graduation rates and what is keeping people from graduating within four years. Looks at the correlation between underachievers and diversity; students from poorer families have lower graduation rates and take longer to earn degrees.

VP of Continuous Education & Outreach Ray Caprio reported on the off-campus programs for credit and non-credit courses; will work with interested deans in developing programs.

VP for University Budgeting Nancy Winterbauer gave an update on union settlements; expect AFSCME to make an announcement soon; only AAUP has finalized negotiations.

The President's Council on Institutional Diversity and Equity, of which Winston is a member, has produced a draft handbook for deans, department chairs, and members of search committees focusing on recruitment techniques and resources across the range of disciplines.

Budget - Gaunt

The Libraries' budget plan for FY 2010 and 2011 is due to Executive Vice President Furmanski by November 1. To meet the additional amount needed for the two-year span, we will have to cut approximately $500,000. Part will come from collections, the other portion will be shared among all units on an equal percentage basis. Hendrickson will let each unit head know their target amount and they will need to determine where it will come from -- positions or below-the-line. Gaunt will also need an impact statement by next Tuesday. Gaunt will also need a scenario from Sewell on the impact on the collections. Any questions should be sent to Hendrickson or Fredenburg. Existing vacancies not included in any freeze or cut can go forward.

We are exploring the potential of a library fee, and collecting data from other peer institutions, but we will also explore a whole range of options related to stabilizing the budget.

HR Issues - Fredenburg

Fredenburg discussed the HIPAA (Health Insurance Portability and Accountability Act), which has evolved since being passed in 1996, and now focuses on electronic transmission of health information; the focus is confidentiality. Rutgers has hybrid entity as one who possesses information related to health information, and is tied into whistleblower protections. Would just reiterate when you do have health care information about an employee, it's very important you maintain the confidentiality.

The Department of Homeland Security is now doing surprise visits to H1B1 workers, asking to see all the records. If you get a surprise visit, you should call Library Human Resources and we will walk you through what you need to do.

Discussed the "Adopt a Family" program that is being coordinated through the Rutgers against Hunger (RAH) program and whether we should do an organized call for participation or leave it up to units.

Announcements All

Gaunt: Tomorrow is NJLA snapshot day. Cvetkovic is overall coordinator. Thanks to Winston and Golden for coordinating for Newark and Camden; Gardner and Tom Glynn have been gathering certain statistics. People were asked to report for the New Brunswick campus to Cvetkovic. Thanks to everyone for their efforts.

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