University Librarian's Cabinet: Minutes of the June 4, 2013 Meeting

Boyle, Fredenburg, Fultz, Gaunt, Just, Womack
Agnew, Izbicki, Golden, Mullen

University Librarian’s Report - Gaunt

Gaunt distributed a PowerPoint handout for the presentation on the UMD Integration at Friday’s Faculty meeting; she will be doing presentations for RUL and UMD Monday and Tuesday; will send electronically. The purpose of the presentations is to educate those who have not been deeply involved in the Integration discussions. Cabinet should read the sections related to the groups they are on and make sure they are accurate; let Gaunt know of any additions or corrections. The presentation is at a high level to let everyone know what will happen on Day 1, July 1, 2013. Send comments before Friday.

If you haven’t sent your annual reports in bullet form, please do so as soon as possible; want to get the glossy annual report started earlier.

The June 3 Deans Council meeting was cancelled.

The university searches are going on and in various stages; expected to have a chancellor named for the new RBHS unit very soon; chancellor for Newark is in progress; VP of the Foundation is just beginning; provost positions will be filled internally.

At today’s AEP meeting on the Integration there will be a presentation on development; Carol Herring will step down at the end of the academic year.

CIC Library Directors Meeting Debrief - Gaunt

The CIC Library Directors Meeting was excellent! There is a strong feeling of cooperation and collaboration. They distinguish between projects where everyone participates and others for subsets of members. They aspire to be known as a leadership consortium. They also appreciate that the CIC is led by the academic officers of the institutions that allows for a closer relationship and alignment with academic goals.

Gaunt reported on a number of agenda topics. There is a project on a remote storage facility for print back volumes of journals that is being led by Indiana. They are approaching it by publisher and focusing on the sciences where there are many more e-journals. They are starting with Elsevier, Springer, and Wiley and will move to the scholarly societies thereafter. Not all members will need to contribute their print journals because they will work through the largest collections first. They are focused now on a model for how the process can move from Indiana’s collection to the next library contributor. The financial model is based on a five-year contribution from those joining, and a maintenance fee thereafter.

They are working with attorneys related to the HathiTrust whereby those institutions that had Google scan their collections may contribute them to the HathiTrust.

There was a background document related to the numerous issues of media preservation; they are going to create a team to try and organize the next steps with recommendations for what needs to be done related to preservation of AV.

There is a project to scan government publications; several CIC institutions have already contributed to the project; next in line are Michigan State and Minnesota. Others will be asked to contribute at a later stage dependent on what has already been done.

A report on the UBorrow system was discussed. Not all institutions use it as a patron initiated service; some only use it for staff fulfillment. The report suggests that turn-around time might be improved, but the major issue is that there is no integration between discovery of items and fulfillment in library systems through an institution’s website. UBorrow is just a button in a list of separate services. There is a need for all libraries to have seamless integration of discovery to delivery of all materials. How that happens depends on decisions each library makes in its choices of systems and integration, and the limited ability of current systems we use to integrate with each other.

While many of the CIC projects are undertaken by the working groups, the directors look at a limited number of strategic issues they can work on at a time. Background papers were presented on IT issues and collection development. It was determined that a focus on deeper collection collaboration would be a valuable effort – discussing joint selection, a framework for collection management, parsing collection development across the CIC, etc.

We also discussed the OSTP mandate related to federal agencies that have grant funds of $100 million or more. They now have to develop plans by the end of August on how they wish their grantees to make their publications and data emanating from those grants to be open access. The CIC academic officers will also be discussing this at their meeting the following week. We believe there are roles for universities to respond since most of our institutions have institutional repositories that could act as a hosting site. Will wait to see what the academic officers say before working on a specific plan, but a map of DRAFT criteria for interoperable repositories was distributed. This would be a good project to invite our IT colleagues to participate in.

At the end of the meeting tours were offered and Gaunt toured the Duderstadt Center on the North campus. The building housed the art, architecture, and engineering libraries, and the music library was next door. The focus of the tour were the many and diverse media laboratories that were opened to Michigan students, faculty and staff and run by the Libraries. All the labs were staffed with knowledgeable staff and student employees, and divided by type of media focus. The labs include tools for collaboration; meant for teaching and learning and research. They have a Cube desktop printer for printing 3D models and other more advanced 3D copiers. Their video, audio, and music studios were huge. They have a video game archive and a virtual reality room. The website has a good amount of information on the areas, but it is well worth a visit.

SXSW Interactive Conference Update – Just

Just had the opportunity and pleasure to attend the South by Southwest (SXSW) conference in Austin, Texas in March; the conference began in 1987 as a music conference; over the years added components. SXSX is a set of film, interactive, and music festivals and conferences; it has continued to grow in size every year. The conference planners pull together a very inspirational program. Highlights included the presentation from Stephen Wolfram on the Computational Future; Amit Singhal, SVP and Google Fellow, who oversees Google Search; a presentation with researchers who are looking at your personal data in the cloud and how biometrics can pinpoint your every activity; all of this data is being gathered about you. Twenty-three out of fifty states participate in the database of facial recognition software. There is an award ceremony at the end of the conference; this year the Leap Motion Controller won; it will be released in July. Makerbot co-founder and CEO Bre Pettis talked about the present and the future of the ongoing 3D printing revolution. Newark mayor Cory Booker was one of the event speakers. He talked about the role of engagement technology in government. He argued that Twitter allows people to have a voice and get engaged personally with their lawmakers; a way to reveal the collective will of the American people and inspire. Most of the people attending the conference were in their early 20s and a good mix between male and female; the work life balance and how you raise kids came up a lot; a specific session of interest was a conversation with Anne-Marie Slaughter on “Why Women Still Can’t Have it All.” She said as long as we are having the conversation that only considers it a women’s issue, we will never make progress. We should have a culture of compassion and should have time to “lean in or lean out”; Slaughter used Sweden as a model. In Sweden you get one year paid family leave, divided equally between both parents. The conference is fascinating, amazing, energizing and remarkable; Just won a free registration for next year’s conference.

Future Scholars/RUL Student Job Opportunities - Just

Rutgers Future Scholars identifies 200 first generation middle school students in the areas around the university; they are identified in the rising 8th year; they are brought to campus every summer to spend quality time learning the college experience; they receive ongoing support and mentoring in their schools; mentors tend to be Rutgers students hired by the future scholars to help these kids succeed. The program runs from 8th grade through high school; if they successfully complete the program, they are guaranteed a full ride to Rutgers, subject to regular admissions standards. This year will be the first cohort entering the university. Courtney McAnuff has been talking to people to see if they will offer positions to these students as a special way of incorporating them in campus. Some students will have works study, some grants – Gaunt and I talked about this being an opportunity to come up with jobs for these kids – more interactive, immersive, and supportive. To move forward we need to provide McAnuff with job opportunities/job descriptions, we can interview them, and they will be chosen based on interests and skills. Just is bringing to Cabinet because she has questions. For it to be successful, we have to have supervisors who will take these kids under their wing and support them. This is an opportunity to teach kids about jobs that will introduce them to the world of the libraries. It is a great idea for all campuses; Gaunt will work with Fredenburg to determine how many students we can accept; money will be set aside for support; will be based on work study pay scales. Cabinet should get job descriptions to Fredenburg for consideration.


Fredenburg: You will be notified of the staff and faculty increases, which come through in July.

Just: Received confirmation that Megan Lotts was accepted into the inaugural group for the ALA Leadership Institute: Leading to the Future. The four-day program will be held in Illinois in August.

We are in middle-range discussions with music to develop a music tech lab in the DSS library to support the use of media creation in the classroom; it will reside in the Fordham lab space; it’s possible to have it ready for the fall.

Boyle: Bonnie Fong organized a technical tools meeting in Newark yesterday. People brought in their gadgets and we talked about everything.

Gaunt: The University of Akron has announced that Mark Winston has been appointed as dean of The University of Akron's University Libraries and special assistant to the provost.

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