Minutes of May 18, 2006 Meeting

Ronald Becker, Veronica Calderhead, Anne Montanaro, Kevin Mulcahy, Lynn Mullins, Mary Page, Robert Sewell (chair), John Shepard (recorder), and Gracemary Smulewitz; teleconferencing from Camden: Jim Nettleman; and teleconferencing from New Brunswick: Susan Beck, Sara Harrington, Karen Hartman, and Laura Mullen.

Lynn Mullins, Director of the Dana Library, welcomed the group and highlighted aspects of collection development on the Newark campus during the 2005-2006 academic year. She noted the strong Cambodian studies collection which complements the work of the new branch of the Documentation Center of Cambodia on the Newark Campus, as reflected in the recent exhibition Khmer Rouge: Then and Now organized by Professor Alex Hinton of the Rutgers-Newark Department of Sociology and Anthropology. Citing the Newark campus of Rutgers as the most diverse in the U.S., Lynn said that the development of the Dana Library's collections responds to that diversity. Lynn also described the Camões collection of Portuguese literature, developed in conjunction with the Camões Institute Center for the Portuguese Language. A new impetus for collection development will be the new graduate program in American Studies at the Newark campus. And the Dana Library will celebrate the 50th anniversary of the School of Nursing with an exhibition next September.

1. AUL Report (Sewell)

Robert Sewell and Ronald Becker met with State Senator Barbara Buono about the impact of state budget cuts on Rutgers and on the Rutgers University Libraries. Sen. Buono said she intended to fight for restoration, which she said could be partially funded by an increase in the state sales tax. She said that "Rutgers is an easy target" (presumably because of its option to raise tuition), yet she said that she and her colleagues understood that Rutgers is not plagued with the management and accounting problems associated with the University of Medicine and Dentistry of New Jersey. Jim Nettleman reported on his breakfast with three state senators and several assemblypersons. He said that they were going to take a close look at administrative salaries in higher education, and that any money restored to college and university budgets will be for specific purposes: tuition assistance, negotiated salary increase, etc. Ron Becker added that this is a long budget season, so interested parties should "keep on top of" the legislators about funding for higher education.

Bob reported on some meeting he attended. He and Laura Mullen attended the New Jersey Knowledge Initiative celebration. In April, Bob attended that annual meeting of the Center for Research Libraries. He asserted that Rutgers continued membership in CRL is essential for collection development. The report that CRL President Bernard F. Reilly presented at the meeting is available at CRL's website (http://www.crl.edu/PDF/PresReport2006.pdf). The report promised increasing links to digitized content for member institutions. The annual membership dues for institutions is $48,000.

2. Acquisitions Report (Page)

Mary Page reported that orders are up-to-date, but that receiving is a month behind. She reported that a selector or selectors ordered books from antiquarian dealers who identified the books' condition as poor. When they arrived, they were moldy. The CDC resolved that it be Libraries policy that selectors not request Acquisitions to order material advertised as in poor condition.

3. Report on NASIG

Mary also reported on the early May conference of the North American Serials Interest Group, which included presentations about [we]blogs, wiki[pedia]s, and [i]Podcasts, which pose a challenge to traditional journalism, and a showing of Robin Sloan's and Matt Thompson's film EPIC 2014— "a future history of the media"—which can be viewed at Sloan's website (http://www.robinsloan.com/epic/). Bob Sewell asked if there were discussions of the cost of serials and of open access. Mary said that an overall tracking of a 7-8% increase in the cost of subscriptions was reported. In defense of the increases, publishers have claimed that making serials available electronically is not cheaper than print. On the open access issue, Mary said that she learned that the National Institutes of Health only request—not require—that published research they fund be deposited at PubMed Central (http://www.pubmedcentral.nih.gov/); as a result, there is only 4% compliance.

4. Collection budget outlook and planning

Kevin Mulcahy reminded the council that the planned (and onerous) 10% cut in funds for collections is predicated on the expectation of some restoration of state funds. Bob Sewell added that in addition to cuts, we have inflation: a 7% increase in the cost of serials will cost the Libraries $450,000. Already, non-state funds have been spent at a higher rate, so there will be less carry-over to the new fiscal year. Some unrestricted funds (e.g. Phonothon) used in the past for collections may be used next year for below-the-line expenses. Bob reported that the Rutgers Foundation is gearing up for a new capital campaign. In preparation, the Foundation will levy a "tax" of 5% on all new contributions and 10% on annual gift funds, such as Phonothon. Kevin asked if the Libraries would benefit from the capital campaign, and Bob said they would since they will use this money to build of staffing to the level required for the next capital campaign.

Mary Page reported that in response to the Libraries' requests for proposals, serials vendors (Swets, EBSCO, and Harrassowitz) would be presenting in the Pane Room on 25 and 31 May and 1 June; we hope to realize saving with a new contract. Veronica Calderhead proposed that the Libraries publicly announce the cancellation of the most expensive printed science journals; she said that according to a former head of the NIH, the 6-month embargo period between the appearance of issues in print and in electronic versions would have little effect on faculty research and tenure. There was heated discussion of her proposal. Mary Page said that titles with s-x-month embargos were part of packages, and Gracemary Smulewitz added that cancellations should only be done with faculty support. [The discussion modulated to the next agenda item.]

5. Report on the first meeting of the Serials Review and Cancellation Group

Bob Sewell distributed the minutes of the first planning meeting, and reported that the cancellation of duplicate subscriptions to print journals (print only and unnecessary print where online was available) would be the first place to start to in facing the greatly reduced projected collections budget. Gracemary said that in each canceling duplicate subscription, the biggest problem is deciding which campus will store the remaining one. Lynn Mullins stressed that no one campus should be disproportionately affected by cancellations, because it still takes three to five days to deliver articles through RDS. Bob Sewell assured her that the list of titles to be cancelled is being parsed to the CDC team leaders for review. Gracemary suggested that the Libraries look at how articles are currently being provided to determine if changes should be made in the process: because Collections Services currently manages the current periodicals collections—both checking them in and making them available—it is conceivable that CS staff could take over from Access Services the task of delivering copies of articles from a core closed-stack collection of print journals. Bob Sewell said that if the Libraries were receiving fewer serials issues, CS staff could be reassigned to document delivery. Kevin warned that undergraduate students might be adversely affected, settling for what is readily available: graduate students and faculty more easily tolerate the delay of document delivery. Jim Nettleman that we should strive for and end result that would make librarians and staff reliant on each other, across campuses; he said that Gary Golden has already committed to 24-hour turn-around on delivery of documents from the Robeson Library. Kevin added that every faculty member knows about the budget crisis, so we could "sell" a new document delivery model. Sara Harrington said that the idea of a closed stack periodical collection was not a good one for art and music; the readers of those disciplines are browsers. Gracemary said that a new document delivery model would require some investment costs up front. Kevin responded that if the Libraries could convincingly show that the new model would realize long-range savings, Vice President Furmanski might be approached for funding through the university (perhaps a grant) to cover the initial investment. For the moment, discussion concluded with suggestions for ways to cut back: revising profiles for the book approval plan, cutting monographic series and memberships, and eliminating collections which have no corresponding school or department in the university.

Anne Montanaro distributed copies of an overlap analysis report from Serials Solutions which might serve as a tool in eliminating duplication of subscriptions to electronic journals. Bob Sewell asked if Serials Solutions could provide user data on subscription databases; Anne Montanaro responded that it is difficult to compare databases such as Naxos Music Library and Academic Search Premier, because the counter mechanism tracks searches, not downloads (or, in Naxos's case, audio streams). Bob Sewell affirmed that the Libraries would be implementing SS's ERMS (electronic records management system) and Article Linker; Anne Montanaro added that RUL would also be subscribing to SS's federated search product, and that she would be sending an e-mail to RUL_Everyone justifying these purchases, based on the report of the Electronic Resource Access and Integration Task Force.

Consideration of the new tools from Serials Solutions brought the discussion back to the question of how to reach the mandated cuts in the acquisitions budget. The possibility of cutting on large digital packages was discussed. After an interruption of remote access teleconferencing, the meeting concluded with suggestions for ways of parsing the list of all RUL subscriptions to the CDC teams for proposals for cancellations, in consultation with all selectors.

Respectfully submitted,
John Shepard

URL: http://www.libraries.rutgers.edu/rul/staff/groups/cdc/minutes/cdc_06_05_18.shtml
Website Feedback  |  Privacy Policy
© Copyright 1997-, Rutgers University Libraries