Minutes of November 17, 2011 Meeting

Eric Fizur, Marc Forster, Kristen Ko, Barry Lipinski (coordinator, recorder), Jill Locascio, Mike Mansouri, Eugene McElroy, Dean Meister, Nita Mukherjee, Gillian Newton, Brian Stubbs, Joyce Watson
Zohreh Bonianian, Maggie Harris-Clark, Shirley Lewis, Ramon Negron, Jan Reinhart


1) Group Web Update

Zohreh, Jill, Judy Gardner, and Barry met with Sam McDonald and went over the group's web page redesign. Sam was given notes about what the group needed to update in various documents. Sam has posted a DRAFT page and has pointed out what documents would be retired. He will post updated documents when they are submitted to him and will post the new web page when the group gives its OK.

2) Netbook Lending—Progress Report

Alexander Library began netbook lending on October 17, 2011; Kilmer Library began its service 17 days later on November 1, 2011. As of 1:30 pm on November 17, 2011, Alexander Library, which owns 10 netbooks (Dell Latitude 2120), had lent out 69 netbooks and Kilmer, which owns five netbooks (Dell Inspiron Duo), had lent out 77 netbooks. Posters and fliers advertising the service has helped at Kilmer Library. Many students said that they learned of the service when they saw the poster in the foyer when entering Kilmer Library.

3) Security Update

In late September, RUPD arrested a suspect in the wave of laptop thefts at Alexander Library. Since the arrest, there has not been another laptop theft at Alexander Library. There has not been a laptop reported stolen at any other New Brunswick Campus library this academic year.

4) Access Services Committee Notes

  1. Bill Notices Schedule—Judy presented the CPSG's recommendation from the September meeting that lost assumed bills go out to users at 90 days overdue instead of the current schedule of 180 days. ASC, after consulting with Chris Sterback, decided to give it a try. Chris will let us know when the change will go into effect. Our reasoning for making this change is to encourage improved accountability for items that our users check out.
  2. Symphony 3.4 Testing—Integrated Information Systems staff have begun to install Test WorkFlows on some of our staff computers. Group members with Test WorkFlows will be asked to participate in testing the new release, following distributed guidelines and logins for testing. The target date for signing off on the new release is December 8, 2011.
  3. Connections to Relais' New Data Center—Resource Sharing coordinators and their backups will have an update for Relais installed on their PC.
  4. Information Services Standards—Judy Gardner, Kristen Ko, and Michele Tokar worked on drafting an updated Information Services Standard document. The improvement in the document is in the abundance of links that take a staff member directly to the information that they need to know. A final version will be released soon.
  5. Procedures Review—It is not necessary for require faculty members to produce their ID cards when checking out bookings. It is also acceptable for the faculty member to send a research assistant or student in the class to pick up the booking. ID cards are not scanned for booking checkouts. The items to be checked out are found in Display Item Bookings.

5) Incident Reports





6) Information Sharing

URL: http://www.libraries.rutgers.edu/rul/staff/groups/circ-pub-serv_group/minutes/circ_group_11-11-17.shtml
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