Minutes of November 14, 2007 meeting

Andy Martinez (Coordinator), Mary Brodman, Kimberly Kaiser, Rob Krack, Bill Lynch, Eugene McElroy, L Melanie Miller (Recorder), Shirley Peck, Roselyn Riley, Brian Stubbs, Eddie Suarez, Melody Tomaszewicz, Penny Weniger, Paul Young,
Alex Arencibia, Teresa McNally, Jeff Teichmann.



Andy Martinez (Coordinator): Andy reported that his office is moving from the Alexander Library to LSM, inside the Access Services Department. That move is effective 11/19/2007.

Mary Brodman (Alexander): Mary reported problems with in-process items arriving at the library with mold or in poor physical condition. Those items have been forwarded to DTS. Mary checked with Facilities as to when the plastic sheets hung over parts of the 3rd floor Stacks Collection can be removed. Facilities has asked that we wait another 2 weeks before bring the plastic down. Her staff continues to shelf read the collection.

Penny Weniger (Douglass): Penny reported that extra shelving at the library will be sent to Surplus in the immediate future.

Bill Lynch (Douglass): Bill continues to work on “in-process” items. Bill reported that he is covering some work shifts at the Chang Library.

Melody Tomaszewicz. (CS-LSM): Melody discussed DTS’s presentation at the State of Libraries.

Paul Young (Alexander/LSM): Paul reported on a shift of the US Com CD collection at LSM on the 2nd floor.

Eddie Suarez (LSM): Eddie reported on the status of the shift of the Stacks Collection. He has been working with DTS-LSM to transfer a collection of S class thesis items to the Chang Library.

Robert Krack (Alexander): Rob reported that the mini-shift on 2A has been curtailed because the temperature in the stacks is over 80 degrees. CM staff have been shelf reading while waiting for the temperature to go down.

Kimberly Kaiser (Kilmer): Kim briefly discussed her shelf-reading workflow at Kilmer. This will be an agenda item for a future meeting.

Brian Stubbs (Alexander): Brian reported on an increase in the shelving performed at Alexander Library.

L Melanie Miller (Math): Melanie reported on a transfer of Resv-Math2 items to the Libraries Annex. Alfreda Richardson is working afternoons at the Math Library. Melanie reported on her implementation of Kilmer’s shelf reading workflow at Math.

Roselyn Riley (Art): Roselyn reported on the status of the inventory at the Art Library, along with increased shelving and reserves processing.

Shirley Peck (Art): Shirley reported that EAL in-process items seem to be increasing in number.


Rob has created a LC Call Number Tutorial Program using adobe flash. It can only be viewed if you have XP adobe flash player. With the tutorial, LC Call Number questions will be randomly selected from a pool of 80 questions. The program can be loaded onto a desktop. Rob tested it on part time employees at Alexander and considers it an effective testing tool.

Rob has included a thread on Sakai for discussion. Group members should try and give suggestions by December/January to implement in a final version for distribution.

If you don’t have Flash on your computer, please work with you PC Coordinator to see if it is an option.


The group discussed the status of several documents that will be created or revised for posting on the Staff Resources Page.

Kim presented a draft of collection management reports received by staff that are generated by Systems. After discussion by the group, Kim is going to include CS-User report and will add two columns, one for the contact person for each list, and whether or not it is generated by e-mail or posted to a T drive.

Brian Stubbs discussed having a LC Call Number Guide that he worked on, allowing us to identify classes and sub-classes.

Paul Young is going to present a SuDoc classification list at the next meeting.

Mary Brodman is going to work on the revising the Water Emergency Demonstration PowerPoint.

Bill created a draft of the Shelf-Reading document that will be posted to Sakai for discussion.

Rob and Eddy are working on Shifting Documents that will be posted to Sakai for discussion.


A Task Force is working on recommendations to change the way the libraries use the item type field. Once the recommendations are accepted, this will have a direct impact on our work.


Andy sent the group a draft of shelving overview. The group reviewed the document and made a few suggestions that Andy is going to incorporate and post on Sakai. Some of the things to be included are links to various collection management documents.


A report from the sub-group will be available for the January/2008 meeting.


After the meeting was concluded, Rob gave a brief tour of the HVAC area located over the 3rd Floor Stacks Collection.


December meeting has been canceled.

Date: Wednesday, January 9, 2008
Time: 2:30 – 4:30 pm
Main Location: TBA
Satellite Locations: Camden Library: Conference Room, Rm. 290
Dana Library: Electronic Classroom II

URL: http://www.libraries.rutgers.edu/rul/staff/groups/collection_mgt_group/minutes/collection_mgt_group_07_11_14.shtml
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