Minutes of March 26, 2003 meeting

K. Denda, M. Fetzer, M. Gaunt, T. Glynn, S. Harrington (recorder), T. Haynes, R. Jantz, M. Kesselman, R. Marker (acting chair for L. Langschied), K. Mulcahy, M. Page, A Watkins
L. Langschied, R. Tipton

The meeting was called to order at 9:32 a.m.


1. The agenda was adopted.

2. The minutes of the previous Coordinating Committee meeting were approved as submitted.

3. Old Business

a. Draft Guidelines for the Evaluation of Librarianship
(Personnel Policy and Affirmative Action Committee (PPAAC), M. Fetzer, Chair)

Before beginning the discussion, M. Fetzer asked the Coordinating Committee to clarify what role the document might play in the future. The guidelines will not be an official part of the reappointment/promotion documentation. The document may be included in the University Librarian's annual workshop for potential candidates. The Human Resources office might manage it as supplementary documentation. Because the process is an open one, the document can be distributed to all candidates, and the reading committee can receive the document from the Unit Director.

Regarding PPAAC's recent work on the guidelines, M. Fetzer noted that the Committee tried to satisfy the comments offered by the Coordinating Committee while at the same time respecting the considerable work and input provided by the Councils. PPAAC created a "general" section in the document, using language from the Coordinating Committee discussion, and took some comments from core competency documents. It is hoped that the document now recognizes the importance of hybrid work done by librarians while at the same time maintaining the more traditional breakdowns.

M. Fetzer also noted that PPAAC wished to remind the Coordinating Committee that a document entitled "Guidelines for Activities and Documentation with Respect to the Reappointment and Promotion of Library Faculty" currently resides on the library faculty web page, and some consideration might be given to the relationship between the two documents.

The Coordinating Committee engaged in a brief discussion following M. Fetzer's comments. It was offered that discussions such as those held by the Coordinating Committee and by PPAAC are important exercises for faculty members, who can not only then refresh the relevant documentation, but also reevaluate its function. The Committee commented that perhaps the statement on "adhering to ethical standards" need not be explicitly stated. It was also offered that perhaps the statement on improving the quality of liaison relationships be moved to the general section of the document.

R. Marker thanked PPAAC for the considerable effort that they have expended over the academic year. The Coordinating Committee suggested that the guidelines be brought to the faculty at the next faculty meeting. In order to give individual faculty members the opportunity to review and to make substantive comments on the document, it was suggested that the document be circulated to the faculty for comment. If substantive changes are offered, these comments should be reviewed by the Coordinating Committee. In either case, the document will be sent as an attachment in advance of the June faculty business meeting.

4. New Business

a. President McCormick visit

President McCormick has met with M. Gaunt and toured Alexander Library. He would like to meet with the Libraries faculty on April 23, 2003, and the Committee should decide on the structure of his visit. As the visit will last only an hour, the Committee offered that perhaps one or two theme based questions might allow President McCormick to elaborate on his policies/philosophies, and then participate in a question and answer period. Some of the suggested themes were: what future role RU and the Libraries will play in the state; what role the Libraries might play within the life of the University; the transparent administration; the Vagelos report; and reporting structure in the University.

b. Discussion of 'What Constitutes Scholarship' (M Gaunt, University Librarian)

M. Gaunt began the discussion by asking how we as faculty wish to consider, and how we might come to consensus on, work that falls outside the traditional areas of scholarship. How do we wish to offer guidance to untenured librarians?

Some areas of consideration include the roles of online tutorials or other digital content, work in the area of technology, and works of fiction and other creative endeavors not directly linked to RUL roles/responsibilities. M. Fetzer shared the guidelines of Washington State for digital media, which may give RUL faculty members some ideas to consider.

The situation of scholarship is rendered complex when that scholarship is written in a subject field, particularly a subject field in which the librarian works. It was suggested that the faculty might not wish to define 'scholarship' overly narrowly, nor to make hard and fast decisions on what constitutes scholarship. The faculty might, on the other hand, wish to leave its options open, since each case is judged on its own merits. It is incumbent on the candidate to contextualize his/her research in the personal statement and it is the candidate's responsibility to relate his/her scholarship to his/her primary responsibilities. Indeed, the individual should demonstrate the impact that they are having on the overall field of librarianship.

The Committee questioned how the larger faculty might constructively address this issue. It was decided that the agenda for the next Coordinating Committee meeting would include an item examining what might be presented at the faculty meeting under the category of 'what constitutes scholarship' and how that discussion might be structured.

5. Report of the University Librarian (M. Gaunt)

6. Other

Collection Development Council (T. Glynn): The CDC is continuing to examine potential one-time resource acquisitions, while at the same time considering next year's budget situation.

Technical Services Council (R. Jantz): G. Agnew gave an IMLS update. The DAWG committee continues to make progress, and recently made a site visit to the University of Virginia. Fedora has been installed here, and RU and UV may start a Fedora consortium to plan common design decisions. Luna currently has four collections, and discussions with the Classics department are ongoing.

Appointments & Promotions (M. Page): The Committee recently completed four reappointment actions.

Newark campus (A. Watkins): The Institute of Jazz Studies received a grant from the NEH for the digitization of the oral history collection.

Camden campus (T. Haynes): All staff lines have been successfully filled.

Rules of Procedure (T. Haynes): The Committee is preparing the ballot for the annual faculty elections.

Planning Committee (R. Marker for R. Tipton): The Committee has completed a Digital Library Initiative Planning Page, located at http://www.libraries.rutgers.edu/rul/staff/staff.html

Public Services Council (M. Kesselman): M. Page will discuss Serial Solutions at an upcoming meeting. The PALCI and AAL- Live pilot projects continue. Open URL software is being examined. D21 construction is underway.

Scholarly and Professional Activities Committee (K. Denda): The SAPAC sponsored brown bag lunch talks have continued this semester. F. Perrone recently spoke on the topic of women's colleges.

New Brunswick campus (K. Mulcahy): The search for a Music Librarian continues.

7. The meeting was adjourned at 11:49 a.m.

Respectfully submitted,
Sara Harrington
RUL Faculty Secretary

URL: http://www.libraries.rutgers.edu/rul/staff/groups/fac_coordinating_com/minutes/coordcom_03_03_26.shtml
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