Minutes of May 19, 2004 meeting

R. Marker, J. Cassel, T. Glynn, F. Perrone (recorder), T. Kuchi, M. Weber, R. Womack, M. Gaunt, M. Page, P. Libutti, R. Gardner
A. Watkins, J. Maxymuk
B. Hancock

[Approved September 22, 2004]

R. Marker called the meeting to order at 9:35 a.m.

1. The Agenda was adopted.

2. The Minutes of the Coordinating Committee meeting of April 21, 2004 were approved as submitted.

3. Report of the Faculty Coordinator: Another meeting of the Coordinating Committee may not be required unless something comes up at the Faculty Meeting June 11. R. Marker thanked everyone on the committee for their hard work this year, particularly M. Gaunt and J. Cassel for planning the meetings, T. Glynn for his work on the liaison surveys as representative of the Collection Development Council, F. Perrone for serving as Faculty Secretary, R. Womack for his work on the Rules of Procedure Committee, and R. Becker for his leadership in the reorganizing of the Planning and Coordinating Committees.

4. Old Business: None.

5. Continuing Business: Digital Library Initiative II (DLI II)

a. Focus Groups Debriefing: All the focus groups have met. Recorders present were invited to offer comments. Among other comments, it was reported that students expressed concern about security and a need for more study areas. Some New Brunswick faculty members were not aware of certain library services, and were also concerned about the use of library space. Various uses of library space, including holding events, installing a café, and creating rooms for group study or for additional bibliographic instruction were raised. Some faculty commented that students had trouble understanding how to cite electronic journals. Faculty also emphasized the importance of informal communication as well as databases.

Camden faculty groups felt that librarians were helpful, particularly liaisons, and emphasized the importance of resources being available over the desktop and the need for training.

A very diverse student group from Newark expressed a lack of knowledge of services that the library provided, even among students who worked in the library, and expressed concern over the level of noise in the library, particularly from cell phones and children. Overall there was a diversity of experiences and level of use of the library among students. M. Gaunt commented that most people lacked a vision of what the library of the future could do, suggesting a need for educating faculty in new possibilities such as data curatorship and publishing. Information literacy was an important theme, leading to a question of whether training should be done by librarians or by faculty members. Students particularly focused on space and the physical condition of the libraries, for example expressing a need for more computers. Overall students and faculty have very traditional views of the library, which has implications for strategic planning. The Task Force on Undergraduate Education and the Information Literacy Task Force are also addressing these issues. Discussion ensued. It was pointed out that information is being increasingly fragmented, causing confusion; for example, some faculty members are putting electronic reserves on their own web sites. The University of Indiana Library and Computing Services are working on an interoperability project, integrating various resources into an electronic learning environment, including library catalogs, Blackboard and Web CT software. More discussion ensued over how to reach students and address their information needs. M. Gaunt mentioned a project discussed at the Association of Research Libraries meeting where librarians from UC Berkeley reported on a Mellon-funded project to work with students and faculty on resource-based learning.

b. Planning Committee Program on the Planning Process. M. Wilt, guest, distributed a document outlining a draft program for the July 22 event. Clara Lovett, invited speaker, is preparing a short bibliography for the library. Clara Lovett, Dr. Philip Furmanski, and M. Gaunt will give presentations in the morning. In the afternoon there will be facilitated small group discussions, and then everyone will reconvene for a shared debriefing. R. Becker, Chair, Planning Committee, and M. Wilt invited comments on how to design the afternoon sessions. Discussion ensued over the composition, number, and structure of the groups and what the overall objective of the event should be. Themes suggested for the discussions included fragmentation, collaboration with faculty, and communications. M. Gaunt emphasized that she wanted to encourage as many people as possible to come, and to clearly articulate goals. She referred to an article by Alan E. Guskin, President Emeritus of Antioch University, in the June 2003 issue of Change magazine, which should help provoke discussion. The author believes that the lack of resources for higher education is a permanent problem, and that universities need to make systematic structural changes including using technology in transformative ways, collaborating with other institutions, and rethinking collection building. At the end of the discussion, R. Becker thanked everyone for their input and invited people to send further suggestions.

c. Information Literacy Symposium. J. Cassel reported that the event went well. A number of faculty members attended. Speaker Terrence Mech gave an overview of the history of information literacy, noting that the term encompasses teaching and learning as well as libraries, and that there were no easy answers. Ilene Rockman gave a follow-up presentation on her Information Competence Study at the University of California=s twenty-three campus system, where faculty were invited to attend four-day workshops. Discussion ensued. M. Gaunt commented that the faculty understand the importance of information literacy, but need guidance and examples on how to incorporate it into the curriculum. The term itself is problematic as it means different things to different people. Synonyms such as Aresearch skills@ or Ateaching and learning skills@ were suggested. It was noted that the libraries do not have to be involved in every information transaction. After further discussion, R. Marker thanked J. Cassel for her report.

6. New Business:

a. Faculty Meeting Agenda. The agenda will include a vote on the by-laws change to reconstitute the Planning & Coordinating Committee. R. Marker invited suggestions for a theme for the open forum following the Faculty Meeting. R. Marker and M. Gaunt suggested having a recapitulation of the activities underway preparing for strategic planning, such as the liaison surveys, focus groups, communications audit, information literacy symposium, and Assessment Committee study. The process and goals will be laid out in the interest of making everyone feel informed and part of the process. Everyone present agreed that this was an excellent idea which would invite discussion.

b. Task Force to Increase Faculty Diversity. M. Gaunt will be meeting this afternoon with this Task Force. In response to the directive from Dr. Furmanski, the New Brunswick Faculty of Arts and Sciences has set goals for faculty recruitment of under-represented groups. The Libraries Task ForceBR. Marker, Chair; T. Tate, C. Wu, S. Troy, M. Winston, consultant--has taken a multi-pronged approach including focusing on getting a diverse pool of applicants, offering attractive recruitment packages and making sure new faculty members feel welcomed, mentored and supported. A lively discussion ensued over whether the Libraries should set hiring goals. It was generally agreed that although we should be more pro-active in recruitment strategies, setting a specific goal was a dangerous precedent. Many important issues were raised as far as pools of M.L.S. graduates, barriers to creating diverse pools, the difficulties of getting tenure, and the possibility of pursuing senior people.

7. Report of the University Librarian. M. Gaunt reported that VALE, with the State Library=s support, is going to pursue Access Edison, a $6 million package for business and medical databases. A press conference has been held with the legislature and support is being sought from New Jersey businesses. In other developments, M. Gaunt will be on the search committee for a new Director of Development, Rutgers University Foundation. At the ARL meeting, Leigh Estabrook reported on research for the Council on Institutional Cooperation on whether publication of a book is still the key for tenure, noting that many faculty members still do not understand electronic publishing, leading to difficulties in mentoring. At the University Librarian=s Cabinet Meeting, there was follow-up discussion on the search for a New Brunswick Libraries Director. It was decided to bring in Sheila Creth, retired university librarian from Iowa and Tennessee, and former Personnel Officer at Columbia, to serve as an organizational development consultant, in order to broaden our thinking about this position and the AUL for Administrative Services related to our organizational structure, challenges and future directions.

8. Other business: None.

9. R. Marker adjourned the meeting at 12:11 p.m.

Respectfully submitted,
Fernanda Perrone
Faculty Secretary

URL: http://www.libraries.rutgers.edu/rul/staff/groups/fac_coordinating_com/minutes/coordcom_04_05_19.shtml
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