Minutes of January 30, 2008 meeting

Kayo Denda, Marianne Gaunt, Tom Glynn, Michael Joseph (chair), Elizabeth Leister, Jackie Mardikian, Rhonda Marker, Laura Mullen, Jim Niessen (secretary), Bobbie Tipton (remote), Myoung Wilson, Ryan Womack
Jeanne Boyle
Valeda Dent, Lila Fredenburg

1.-3. Call to order, Agenda, Minutes

The meeting being called to order, its agenda was adopted and previous approval of the December 19 minutes was noted.

4. Report of the Faculty Coordinator

The chair revisited the question of an interim replacement for Tom Frusciano as member of the Committee on Scholarly Communication. Because he was elected as Humanities representative, the interim replacement should be either the next highest vote getter or, if none is available to serve, determined by a special election. P&CC will address the matter again in February after it has been considered by the CSC.

The University Librarian will make a determination as to the continuation of the Committee on Scholarly Communication after its first year of service upon receiving a report on its first year from the committee.

5. Old Business

Committee Chairs (Joseph)

Rules of Procedure (RoP) implemented the P&CC request to draft a bylaw that would require all committees to elect chairs or co-chairs.

RoP also implemented the P&CC request to reduce committee size, and recommended these changes:

The RoP disagreed with the P&CC opinion that the chair of PPAAC, and possibly of other committees that deal with personnel matters or shape personnel policy, should be a librarian who has tenure or is in the tenure stream. After a lively discussion P&CC agreed with RoP that the question should be placed before the faculty at the March RUL Faculty meeting.

6. New Business

Instruction (Dent)

Dent distributed handouts on 1) the responsibilities of the AUL for Research & Instructional Services (RIS) and 2) curricular integration of information literacy.

Elaborating upon the first handout, she spoke about how she conceptualizes her role and its connection to instruction, and her current sense of future directions. The handout on RIS presents the AUL's responsibilities in the form of a Venn diagram with Newark, Camden, and New Brunswick in the circumference and multi-campus responsibilities in the middle. There are no direct reports to the AUL from Newark and Camden, with which the relationship is more collaborative. Dent believes the position requires a system-wide approach. Outreach must take place on all three campuses, with campus directors playing the key role in Camden and Newark.

One RIS system-wide faculty position is envisioned at this point.

Regarding the second handout, Dent noted there are basic questions re: instruction, reference, RUL Web, and technology to which she does not know the answers and is currently "listening and learning." The handout's diagram is based on curricular integration of information literacy at Hunter College. Embedded information competencies work best; the library component should not be a mere add-on. At Hunter, the English Department provided buy-in and became a partner. The partners developed a product, tested it as a pilot, and now it is completely owned and operated by the English Department. This process took four years.

This was a much more formal arrangement than the one RUL currently has with English 201. The latter is of very long standing, but informal. The Hunter model moved the instruction into the department, taking more of the burden off of the Libraries. Embedded information competencies are part and parcel of the curriculum, not just added on. The proposal was presented and adopted by Hunter's Senate and Curriculum Committee.

Dent believes we must do more to formulate an overarching instructional philosophy that will move us forward. She sees it as a challenge to these efforts that our large size makes it difficult for us to reach everyone, but we still have untapped personnel resources. Our current mixed model limits our outreach. At Hunter, the training, instruction, and assessment have all shifted to the English Department.

Recruitment for Non-US Citizens (Fredenburg)

Fredenburg distributed printouts of a PowerPoint presentation, Employment of Foreign Nationals. She noted there has been concern and even confusion about what we can and cannot do. There are six methods of immigration to the US, but our recruitment involves non-immigrant rather than these six immigrant categories. The non-immigrant categories that apply to us are: J-1(for students or exchange visitors); H-1(for specialty occupations); and TN (under NAFTA, for citizens of Canada and Mexico. J-1 rarely applies to our hires; TN status can be obtained almost immediately, but expires yearly but can be renewed indefinitely. It is always temporary. Therefore H-1 is our principal concern. H-1B is for specialty workers and employees and limited to employment at one university. $1000 for expedited processing can cut the processing time in half. There are four ways to obtain permanent resident status:

  1. Outstanding professor/researcher (effectively unavailable to RUL)
  2. Regular labor Certification (PERM) (almost always the only option for librarians): takes 10 months to 3 years; must show the candidate is the only qualified person for the position.
  3. National Interest Waiver, if the person's work is important for our national security
  4. Labor certification (PERM) for teaching faculty receives special handling and the recruitment results need only show that the candidate selected was the most qualified for the position advertised.

The wording of job ads is crucial if they oblige us to later prove that no qualified US workers were available at the prevailing wage. Job ads should be as specific as possible as to what is required.

In conclusion, Fredenburg stated that RUL can support a foreign national candidate chosen for the position if there are no other qualified US citizens in the pool that meet the stated criteria. Some positions, by virtue of their specialization might typically be filled by a foreign national as no qualified US citizen has applied. There's no reason to put "must be eligible for employment in the US" in the ad unless we want to exclude foreign nationals from the start.

Candidates hired on TN visa hires should typically be converted to H-1B within a year of seeking resident status.

Should this topic be part of an open forum? The presentation and discussion were highly informative, but the committee agreed that because there is no universally applicable conclusion, the subject is best covered on a case-by-case basis and in meetings of search committees with Fredenburg herself.

7. Report of the University Librarian

Gaunt distributed a handout, Report on Status of Open Lines in the RUL Libraries Faculty, January 30, 2008. In Newark, the Dana director and one other position are in recruitment, another is under discussion, and one 58% position is frozen. In the New Brunswick Libraries Faculty three positions are advertized or in recruitment, two others are in discussion, and seven positions are frozen. In Camden one position has been approved for recruitment, and in TAS one position is frozen and another is in recruitment.

The Star Ledger carried an article on January 30 about the status of the New Jersey Knowledge Initiative (NJKI). There may be sponsorship for a bill for the restoration of funding, but only if there is some certainty that Corzine will support it. RUL might be able to support at least part of the shortfall via salary savings. Wiley pricing must be calculated in view of total subscriptions for those VALE members who are Wiley subscribers. VALE held a straw vote to ascertain how many libraries might subscribe to each database on their own. RUL might wish to continue Reference USA as we cancelled Dun and Bradstreet; EBSCO Medline might be redundant since we have Ovid Medline.

The opening of the Sharon A. Fordham Multimedia Resource Laboratory in the Douglass library was scheduled for 2-4 PM on January 30.

8. Creating an Agenda for Spring Faculty Meeting


Gaunt will prepare a document about the changes in licensure for higher education that refers to libraries that the faculty may consider as their response, and which will be sent to VP Furmanski..

Tenure track and non-tenure track librarians

Bring to the floor a statement of principles and philosophy

Resolution on the AAUP and Family Leave

A draft resolution will be presented

Open Forum

various potential topics were addressed:

There was an exchange of opinion regarding the suitability of faculty salons for this venue. On the one hand they seem to interest very specific constituencies, on the other hand they provide outreach opportunities and inform our efforts to work with Rutgers researchers.

The committee expressed great interest in a forum that would educate RUL and science faculty about NIH and federal policies and how the Libraries and Rutgers scholars should respond to them. Some faculty were mentioned as potential participants in such a forum. The committee agreed that the Committee on Scholarly Communication should take the lead in such a forum and report back to the P&CC on its progress.

In conclusion, the committee agreed that the ACRL Scan would be the topic of the forum.

9. Concluding Outcomes, Tasks, and Accomplishments

The Committee on Scholarly Communication will discuss its vacancy and report back in February

Dent will return to the committee in six months to update her views on instruction efforts

Family leave, licensing, and tenure/non-tenure track librarians will be on the March Faculty Meeting's agenda

The Open Forum will be on the ACRL Scan

10. Future Agenda Items

Will be discussed via email

Respectfully Submitted,
Jim Niessen, Faculty Secretary

URL: http://www.libraries.rutgers.edu/rul/staff/groups/fac_coordinating_com/minutes/coordcom_08_01_30.shtml
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