Minutes of November 21, 2012 Meeting

Ka-Neng Au, Judy Gardner, Marianne Gaunt (University Librarian), Tom Glynn, Janice Pilch, Caryn Radick, Mary Beth Weber, Ryan Womack (Faculty Coordinator), Tao Yang (Faculty Secretary)
Jeanne Boyle, Vibiana Cvetkovic, Jackie Mardikian, Laura Mullen
Ningfen Wu

1. The meeting came to order at 9:34am.

2. The agenda was adopted.

3. Report of the Faculty Coordinator

Womack reported briefly on the November faculty meeting and the post-meeting discussion on research services. Gaunt shared her initial take on the potential benefits of Big Ten/CIC membership, such as interlibrary loan, collective purchasing, and digital initiatives.

4. Old Business

Discussion of Research Services

Based on the feedback received at the post-faculty meeting discussion, Womack prepared a draft summary of research services. He grouped the services into three categories: leadership services, collaborative services, and other services. The Committee discussed the draft document. Some major comments are:

Womack asked the small groups that had worked on the services previously to write three to five hundred words for each service, with a brief bibliography. He will then try to put them together into one document and ask the Committee to finalize the report via email. Gaunt encouraged people to review the recent Ithaka report on how scholars work and what their needs are in their write-ups.

5. New Business

Awareness of faculty accomplishments

Gaunt led the discussion on how to raise awareness of library faculty accomplishments in the Libraries. The University Librarian's office sends out a call for updates to the library faculty every quarter and compiles a list for the EVPAA. One recommendation is to circulate these quarterly lists of faculty accomplishments within the Libraries. Gaunt reminded people that a new request for quarterly updates will be sent out by Janie Fultz soon and encouraged people to submit personal entries. Gaunt also hosts an annual meeting on promotion and tenure for library faculty, which is attended by both tenure-track and tenured faculty. So the second recommendation is to ask library faculty who have succeeded in achieving tenure to show personal statements at the meeting. The Committee endorsed both recommendations. The issue will also be discussed at the Cabinet meeting.

6. Report of the University Librarian

Gaunt mentioned that Dana Library is co-sponsoring a panel on digital publishing, featuring three academic publishers. She encouraged people from other campuses to participate.

As part of the integration with UMDNJ, the library team will put forward a report on the organizational structure in January that will recommend a unified structure with a single reporting line and one budget for the libraries. Gaunt has not heard any objections to this from University administrators. The report will also discuss the need for guidance on how to move forward with the nursing programs: the UMDNJ nursing programs in Stratford, Newark, and New Brunswick will fall under the RU Biomedical and Health Sciences; the RU Camden nursing program may continue to report to the Camden Chancellor; the RU nursing schools in Newark and New Brunswick report to one dean. We need to know the future organizational structure in order to sort out all the issues of program support.

Also related to the UMDNJ integration, Gaunt noted that the contract for database subscriptions normally covers a calendar year and the subscriptions are paid in a fiscal year. Most database subscriptions for 2013 have been paid, including six months of the integrated university. Will we be charged an extra fee for six months to make the unique Rutgers databases available to the former UMDNJ from July-Dec. 2013? Will we have to pay extra to make the unique UMDNJ resources available to Rutgers from July -Dec. 2013? Will there be savings on databases we have in common? Should some UMDNJ resources be available solely to the new Biomedical and Health Sciences unit?

The University will join CIC in 2013. We need to find out what is going on among the libraries in CIC and what the benefits of joining CIC are.

The State of the Libraries is next week. President Barchi will be there. Gaunt invited everyone to attend. Some UMDNJ colleagues will also come.

Gaunt then answered some questions about UMDNJ. There are many doctors who serve in unpaid positions as clinical faculty at UMDNJ, but they are considered faculty and will be given library access. The UMDNJ library has a sizable staff. It will come to RUL as one new unit and we can think about long-term arrangements down the road. The faculty status of UMDNJ librarians is being examined. In order to provide library services to UMDNJ/Rutgers programs located in Stratford, we may need to contract with Rowan.

7. Summary of the Meeting Outcomes

Womack summarized the meeting outcomes. We have concluded the research services discussion and will work on finalizing the report through the end of the semester. To raise awareness of faculty accomplishments, we have endorsed the circulation of quarterly lists of updates within the Libraries and the distribution of successful personal statements among library faculty. We received updates on UMDNJ integration and CIC membership.

8. Future Agenda Items

Womack proposed the cancellation of the meeting in December. This will give us time to finalize the research services report via email. The discussion on faculty line issue will begin in January. To prepare for the discussion, Womack will distribute relevant readings prior to the meeting.

The meeting adjourned at 11:45am.

Submitted by Tao Yang, Faculty Secretary.

URL: http://www.libraries.rutgers.edu/rul/staff/groups/fac_coordinating_com/minutes/coordcom_12_11_21.shtml
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