Minutes of March 26, 2014 Meeting

Marianne Gaunt (University Librarian), Laura Mullen (Faculty Coordinator), Triveni Kuchi (Deputy Faculty Coordinator), Jeanne Boyle, Julie Still, Zara Wilkinson, Jim Niessen, Caryn Radick, Kevin Mulcahy, Megan Lotts (Faculty Secretary), Ka-Neng Au, Krista White, Tom Glynn
Judy Cohn (RBHS)
Lila Fredenburg & Melissa De Fino

1. Call to Order- Laura Mullen

2. Adoption of the Agenda

Movement to adopt the agenda made by Kevin Mulcahy and agreed upon by committee.

3. Report of the Faculty Coordinator (LBM)

The February PlanCo minutes are in vetting process and will be sent out to the committee soon. It was agreed upon that we will add the 3 reports sent in after the March Faculty Meeting as part of the appendix to those minutes. Today the committee will discuss the final two positions on the faculty wishlist. There will be further discussion about the NTT resolution. The faculty voted yes on all the bylaw changes presented at the March meeting. There will be two library faculty senators; our Rutgers Senate representation will not change. There will be a report from the subgroup working on enhancing the library faculty visibility on our website.

4. Old Business

NTT Discussion (De Fino, Fredenburg, Gaunt)

It is important to the NTT faculty that they are part of the discussion. Melissa De Fino is one of the New Brunswick representatives to the Rutgers AAUP Executive Council. Almost all of the Libraries' recommendations were accepted; but we will need to change sections where the agreement differs from our own recommendations, and there are a few areas needing work. We may need to provide further detail on the criteria for promotion. There will be a subgroup formed to look further at the language and a report will be given at the next Plan Co meeting (as well as at the June faculty meeting). The subgroup will include Lila Fredenburg, Melissa De Fino, Triveni Kuchi, Laura Mullen, and Caryn Radick.

Finalizing Faculty Positions "Wishlist"

Today, the discussion of the librarian faculty wishlist will include the final two positions. Following this completed PlanCo vetting of the entire list, Mullen will suggest that the list be included on an upcoming Cabinet agenda. Today's positions to be discussed are:

I. Librarian with scholarly publishing responsibilities
II. Scholarly Communication(s) Librarian

5. New Business

Revisions to RUL "guidelines" documentation for promotion and tenure

Mary Fetzer reviewed and updated the guidelines on documentation for promotion and tenure, made suggested revisions, and then the documents were passed to PPAAC (Personnel Policy and Affirmative Action Committee) for further revisions. On behalf of PPAAC's work, Julie Still, chair of PPAAC, presented a series of changes to the various sections of the documentation, including an update of terminology. There are now additional ways in which one can demonstrate the impact of one's work, and more ways to tell one's story. There are also improved guidelines for the reading committees. Many thanks to PPAAC and Mary Fetzer for updating the documentation. PlanCo reviewed the documentation at this meeting.

"RUL Faculty Visibility:" Report of the PlanCo subgroup

A subgroup was formed to investigate faculty visibility on the RUL website which included Triveni Kuchi, Megan Lotts, Kevin Mulcahy, and Zara Wilkinson. This subgroup presented an interim report about highlighting the importance of faculty visibility, specifically on the libraries' Website. An analysis of general and individual aspects of describing and displaying information about library faculty with examples was presented. The group scanned and evaluated peer-aspirant library websites for information relating to presentation of librarian information on websites. The group also suggested information for pages (landing pages) which could provide brief information (from a user perspective) about the varied work of the librarian - e.g. liaison, subject expertise, metadata, research data, digital humanities, and so on. Highlighting "Librarian as a resource" and using multiple linkages to faculty information/detail was emphasized in their analysis. It was suggested that the group contact Yuhwei Ling who has previously created a template for detailed information in Drupal. The subgroup will follow up with Yuhwei, and bring further recommendations to a future PlanCo meeting.

6. Report of the Vice President for Information Services and University Librarian (Marianne Gaunt)

a. Open text book discussion- Marianne has been invited to meet with a group of students to find out further about issues they would like to discuss about e-textbooks. The CIC libraries are doing lots of things in the area of e-textbooks and this is an important discussion to have.

b. RBHS strategic planning- the Health Sciences librarians have been asked by the RBHS Chancellor to assist in determining the key areas for faculty research to support the RBHS strategic plan. They were provided with the names of key faculty with grants, and potential areas of interest. The librarians then did data mining in our e-resources to identify the top areas where faculty are publishing. This may be an important future role for liaisons to assist in the disciplines or to across disciplines.

c. Jeanne Boyle requested that all faculty fill out the RUL strategic planning survey and select their top ten priorities in each area.

d. Faculty authors event at 5pm- Please come to Alexander Library today at 5pm to celebrate our recent faculty authors. Leslie Morrow will be speaking about publishing the new edition of her textbook in e-format.

7. Summary of meeting outcomes; future agenda items

A subgroup has been formed to re-visit and make minor changes to the NTT documentation. NTT discussion will come back to PlanCo at the next meeting. One more position will be discussed next time and then the faculty wishlist will be sent to Cabinet for their feedback. There was a review of the work done by Mary Fetzer and PPAAC on the documentation and guidelines for promotion and tenure. Please send any further comments to Julie Still. The faculty visibility subgroup reported and will make a recommendation at an upcoming meeting. Marianne will report at a future meeting on the outcome of the student e-textbook discussion, and perhaps a presentation on the data mining RBHS is doing. Please make sure to fill out the 10 Items survey for RUL strategic planning, and please come to the faculty author's event.

8. Adjourn

Motion to adjourn made by Kevin Mulcahy and seconded by Jim Niessen.

*Minutes submitted by Megan Lotts, Faculty Secretary

URL: http://www.libraries.rutgers.edu/rul/staff/groups/fac_coordinating_com/minutes/coordcom_14_03_26.shtml
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