Minutes of October 9, 2004 meeting

Paul Cabelli (recorder), Ellen Calhoun, Bob Hosh, Elizabeth Leister, Gracemary Smulewitz, Melody Tomaszewicz, Diane Walker
Stephanie Bartz, Suzanne Posluszny, Andrew Ruggiero (Chair)


  1. Review and approve previous meeting minutes
  2. Serial within a series
  3. Bound-With
  4. SuDoc class cheat sheet


  1. The previous meeting minutes will be reviewed at next month's meeting.
  2. Serial within a series -
    • The group reviewed a draft of the Serial Within a Series document. Elizabeth offered suggestions about how to identify serial titles that fall into this category, such as: a specific date or edition on the cover; a ‘year' in the title area; if the volume is an annual report; information in the introduction of the volume; check in the Series Authority File for possible treatment. Ellen and Bob will incorporate some of these ideas into the revision of the serial within a series document. When finished this document will be posted to the gov docs web page.
  3. Bound-withs
    • The process of handling Bound-Withs (bound volumes containing issues from two or more separate bibliographic records) was discussed. We are curently not binding anything together as bound-withs (docs or non-docs). However, many existing backruns contain volumes that could be dealt with as bound-withs. More discussion is needed regarding how to handle these situations: not deal with at the moment, separate the pieces out and rebind, or process as bound-withs.
    • Melody has updated her Bound-With PowerPoint presentation and will send it to Andrew for posting to the Holdings/Record Management web page.
    • Elizabeth said she would ask Bob Warwick to add RU-ONLINE to children of Bound-With titles.
  4. SuDoc class cheat sheet –
    • Ellen is working on a draft of a document describing SuDoc classification numbers. It will incorporate examples of how to compose SuDocs for various types of bound volumes.


  1. BH – will send MON-NEW and MON-SER processing procedures to AR for posting on the Gov Docs web page.
  2. BH, EC – will add another section (call# delineation) to the existing Serial within a series document
  3. BH – will send updated Serial within a series document to FEDDOCSCAT list.
  4. MT – will send the revised Bound-With PowerPoint presentation to Andrew for posting on the Holdings/Record Management web page.
  5. EL – will ask Bob Warwick to add RU-ONLINE to children of Bound-With titles

Next meeting: 11/9/04 Alexander Library - 10:00 am
Next recorder: Stephanie Bartz
Back up recorder: Ellen Calhoun

URL: http://www.libraries.rutgers.edu/rul/staff/groups/gov_docs_processing/minutes/gov_docs_processing_04-10-09.shtml
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