Marcive Load Work Group
Minutes of November 20, 2003 Meeting

Stephanie Bartz (recorder), Paul Cabelli, Ellen Calhoun, Harriet DeCeunynck, Elizabeth Leister, Rhonda Marker, Gracemary Smulewitz
Wen-Hua Ren, Bob Warwick

Minutes from the October 16, 2003 meeting were reviewed and approved.


Reports listing Marcive records from August, September, and October 2002 that still have a cataloging date of NEVER or that still have a status of PENDING were reviewed. B. Warwick will be asked to produce a new set of reports that includes ONLY Shipping List records (created by Marcive, 035 tmp, NEVER). The report should have the following information: Title control number, title (245), SuDoc number (086, 1st), item number (074, 1st), Library (list all), Home loc (of each Library), and barcode(s).

Workflow Analysis

Alex/LSM Splits

Currently S. Bartz is doing the split (i.e., determining whether materials belong to Alex or LSM) for each MON-NEW load, and each MON-CNG reload. R. Marker suggested that Marcive do the splits for us, but since the process should only be temporary, it was concluded that it's simpler to continue on as we are.

Missing SLS Records

Marcive occasionally omits sending records for individual depository monographs even though records for other items on the same shipping lists are received. When this happens, Jim Noel at Marcive should be contacted directly with a copy of the email going to E. Calhoun. In the interim, items that are missing records should be double barcoded and sent to the shelf.

Nondepository Items

Nondepository items designated to go to DOCUSR or other Priority 1 location should be sent for cataloging immediately, rather than waiting for a record to arrive for a depository version.

Next Meetings:
December 18, 10:00 a.m. at TSB. Recorder: Bob Warwick.
January 15, 10:00 a.m.
February 19, 10:00 a.m.

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