Minutes of December 18, 2002 Meeting

Stephanie Bartz (recorder), Natalie Borisovets, Vib Bowman, Jeanne Boyle (convener), Ellen Calhoun, Bob Warwick
Mary Beth Weber

1. “NONE” on records in IRIS

A question was raised about the meaning of NONE in the barcoded holdings section of records in IRIS. NONE should indicate that there is no copy structure on the record, and usually appears on order records, but there may be some problem records. Vib will send a list of examples to Bob for investigation.

2. MARC holdings

Natalie reported that the brief view in IRIS does not display full MARC holdings. Holdings fields (863, 866) seem to display, but location fields (852) do not. The system is displaying the default fields as IPAC has never before addressed this issue. The topic will be added to the agenda for the January IPAC meeting.

The LIS Meeting minutes from December 9, 2002 include a mention of patron dissatisfaction with the current display labels for MARC holdings information. There was general consensus that it might be more helpful if “Current Holdings” were simply listed as “Holdings” since they are not always truly “current”. There was also concern that serial records are not all being set up uniformly among the three campuses. Jeanne will refer that concern to Grace Agnew.

3. Serials sent for cataloging

The New Brunswick Serials Team has created a draft guide that proposes that an additional Holdings (866) field be added to the MARC holdings for serials that are being cataloged. The new field would indicate which issues of a serial have been sent for cataloging, and would be deleted when the title returned from cataloging. At present, notes indicating which issues have been sent for cataloging appear only in serials control notes, and are not visible in Webcat. IPAC agreed that the information could be useful for the public as long it is well-maintained. Ellen will refer it back to the Serials Team for eventual discussion at Technical Services Council.

4. SIRSI peer sites

5. The January IPAC meeting

will include a review of the keyword/browse issue and ways to clarify the main search screen relative to that issue.

Next meeting: Wednesday, January 29, 2003, 9:30 a.m. – Nicholas Rutgers Room and teleconference to Camden

12/18/02sb, revised 12/23/02sb

URL: http://www.libraries.rutgers.edu/rul/staff/groups/iris_public_access_com/minutes/pac_02_12_18.shtml
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