Minutes of May 28, 2009 Meeting

Stephanie Bartz (chair), Natalie Borisovets, Ellen Calhoun, Sara Harrington (recorder), Theo Haynes (remotely from Robeson), Bob Warwick
Li Sun

The meeting was called to order at 1:35 p.m.

1. Symphony 3.2.1 - Rev. D

B. Warwick has synchronized library names across five lists-the basic search, advanced search, call number search, delivery/recall and book special request pages-in both the live and test systems.

Stephanie will contact J. Gardner and J. Sloan about the possibility of synchronizing library names across the pages for E-ZBorrow, Interlibrary Loan and Article Delivery Services, and Media Booking to the greatest extent possible.

B. Warwick has worked on several 'behind the scenes' activities such as setting up directories, and will continue to address and work on revisions throughout the summer.

2. This just in…

a. S. McDonald stated that he would not be able to add the date on the Search IRIS and Other Catalogs page as requested. IPAC members discussed amending the explanatory text at the top of the This just in… page as an alternative. It was decided that we would ask S. McDonald to prepare a demo page to include the sentence "New lists are posted at the beginning of every month." after the clause "and made available in the Libraries during the previous month." The phrase beginning "The lists include books…" will then constitute a new paragraph.

b. IPAC has been asked to consider keeping six months of "This just in…" lists on the website. It was decided that IPAC will look at the stats that determine how often the page is being 'hit' and then decide whether or not to increase the number of months made available. The review of stats will be an item on a future IPAC agenda.

3. Using NetID in My Account

The NetID / LDAP Committee is considering ways to eliminate the use of Social Security Numbers across the Libraries. The first step is to use the NetID as an Alt- ID in Unicorn. The second step will be to use the NetID as a single sign on through IRIS (such as in My Account, etc.) (Those who do not have a NetID will continue to use a Libraries barcode.) IPAC engaged in a preliminary discussion of the issue, since, if this change takes place, IPAC will have to revise some of IRIS screens to reflect the revision to log-ins.

4. Feedback/Requests for Changes

a. IPAC members briefly discussed problems associated with those special collections and other items that say "In-Library" but in fact are "In-Process." The Committee asked member E. Calhoun to take the issue to the Tech Services Working Group (TSWG), of which E. Calhoun is also a member.

b. IPAC has received a request for changes to the Book Special Request form from J. Sloan and J. Gardner regarding media materials.

After some discussion of the proposed changes (which included an acknowledgement that no matter what IPAC does, the page is bound to remain a tad confusing) IPAC agreed to the following:

A demo page will be mocked up for J. Sloan and others to review.

5. Information Sharing

S. Bartz and B. Warwick will be meeting with the subgroup of the Reserves Group charged with examining uniform course names for reserves.

S. Bartz will be unable to attend the June 2009 LIS meeting, but B. Warwick will be in attendance.

N. Borisovets inquired with M.B. Weber if there is a reason that RUL is not creating 856 fields in the records of Rutgers dissertations available electronically through Proquest. (It was noted that the IRIS records of future Rutgers dissertations will have an electronic link to the dissertation in RUcore.) M.B. Weber indicated that she will send this issue to a group examining the topic more broadly.

6. Meeting dates for the remainder of 2009

IPAC will keep its standard meeting time of the third Thursday of each month at 1:30 p.m. in the University Librarian's Conference Room.

Future meeting dates are scheduled for:
July 16, 2009
August 20, 2009
September 17, 2009
October 15, 2009
November 19, 2009
December 17, 2009

The next IPAC meeting will take place on Thursday, June 18, 2009.

The meeting was adjourned at 3:05 p.m.

Respectfully submitted,
Sara Harrington

URL: http://www.libraries.rutgers.edu/rul/staff/groups/iris_public_access_com/minutes/pac_09_05_28.shtml
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