Minutes of the May 13, 2010 Meeting

Present:: Stephanie Bartz (chair & recorder), Natalie Borisovets, Ellen Calhoun, Sara Harrington, Tibor Purger (guest), Bob Warwick
Excused:: Theo Haynes, Li Sun

1. Media booking button

Stephanie contacted Jane Sloan and Ka-Neng Au about the Media booking button and received a response from Jane with additional questions and comments. Bob Warwick responded to Jane, but there are still outstanding issues.
- Material that is not bookable should not be listed in Workflows as being at a "media desk."
- It may be possible to automatically populate the booking form, but we'd need to consult with Sam McDonald about what would be needed to populate that form. It may be easier to create a form within IRIS to replace the external form.
- Clarification is still needed on whether undergraduates can use the booking option to request materials from other campuses (e.g., Newark to New Brunswick).

Stephanie will contact Jane again and will invite her to attend an IPAC meeting to discuss these issues.

3. Book Delivery/Recall page

There was further discussion about changes to the Book Delivery/Recall page. Additional space should be added above "Book Delivery." There should be space between the two headers and the text should be slightly smaller. Discussions of the form portion of the page led to the suggestion that it be shortened and simplified to something like the following:

Before any changes are made Bob will need to check what else might be using the form code. Additional suggestions should be sent to Bob.

The Book Special Request form needs to be reviewed next. As a first step, Bob will remove the red note about IN PROCESS/PENDING. (Note: Art IN-PROCESS books use Book Special Request, not Book Delivery/Recall.)

4. Symphony 3.3.1

Bob has continued with his work on preparing the Rev C pages for Rev D and hopes to have the changes in place to demo at the June meeting. LDAP implementation for IRIS is still in progress.

5. IRIS feedback and fixes

Article delivery needs to be made more context sensitive. As a first step, Bob will change it so that the button does not appear if all of the item lines are PER-Y. Bob will also see if it's possible to not show -N items on the Book Delivery/Recall form.
Indicator 3 is now visible in the default display for the 260 field when the indicator is present (in the test system only). Stephanie will contact Mary Beth Weber to ask for input on the change from the cataloging perspective.
Testing of library groups was completed. IPAC determined that the groups only work for keyword searching, not for browse searching. Results can be confusing and the option doesn't seem to work as desired. Ellen will take the information back to LSM since that's where the request originated.
The 037 field (Source of Acquisition) seems to have been inadvertently included in IRIS indexing. Stephanie will contact Mary Beth Weber to ask whether there are any cataloging related issues with removing it from the indexes.
"This just in… New stuff in the Libraries" should be added to the Library Information box in the upper right corner of the IRIS screen. Bob will add it after "Home Page" and will add a link for "More" since there's a limit to the number of items that can be listed in that box.
USC's Homer was recommended to IPAC as having features that are worth investigating. IPAC will include the site when reviewing new features to be adopted into IRIS.

6. IRIS Guide and checklist for testing software updates

There are variations between the way a browse search of reserve works and a regular browse search of IRIS. For reserves, the first result listed is either the item searched or the next item alphabetically (if the searched item doesn't exist). A search for McCormick may show McGrady as the first search result. In the regular catalog, the results always show the items both alphabetically before and after the item searched. Bob will contact SIRSI to ask if it's possible to make the two browse searches yield the same type of results. Bob will also rearrange the buttons on the reserves search page to match the arrangement on the reserves Quick Search page.

It was suggested that images be added to the IRIS Guide. This can be done, but multiple members of IPAC will need to be involved in creating and maintaining them.

7. Information Sharing

Natalie reported that she was emailed a link to an IRIS record, and although clicking on it initially generated a session ended message, subsequently clicking on OK actually opened the record. Further investigation indicated that this was possible because the session had likely not yet expired. Had the session expired, it would have been impossible to retrieve the record from the link.
A question was received about how to search for e-books in IRIS. Limiting to RU-ONLINE and combining that with other relevant parameters (e.g., keyword, item type) should provide the most comprehensive search.

8. Next meeting

June 17, 1:30 p.m., University Librarian's Conference Room

6/17/2010sb