Minutes of June 17, 2010 Meeting

Grace Agnew (recorder), Katie Anderson (Guest), Karen Hartman (chair), Tom Izbicki, Laura Mullen, Cathy Pecoraro, Vincent Pelote, Tibor Purger (guest), Bob Sewell, Gracemary Smulewitz, Gene Springs, Julie Still, Qian Hu, Ann Watkins.
Andy Martinez, Fernanda Perrone, Mary Beth Weber, Ryan Womack

1. Approval of Agenda, May Minutes (K. Hartman)

Agenda was approved. Discussion of the May minutes centered on the competing needs for detail about critical discussions and decisions balanced against the need to keep sensitive information, such as names of vendors, confidential. It was decided that information deemed important but not appropriate for a public document would be placed in discussion papers kept at the LRC closed Sakai site. The fact that a discussion had been documented in a discussion paper would be noted in the minutes so that someone not on LRC with a work-related need to see the discussion could ask the LRC chair for access to the paper.

2. AUL Report and Introduction (G. Agnew, T. Purger).

Grace Agnew introduced Tibor Purger, Director of Integrated Information Systems. Tibor talked about some critical areas for IIS, particularly digital media services and working closely with Rutgers OIT in strategic areas such as Voice over IP. Purger also talked about the need for better technological support for RUL internal work, particularly project management software, calendaring, email, virtual meetings and a true library Intranet. A question was asked about the name change for “Systems” to “Integrated Information Systems.” Purger discussed the importance of integrating technologies, to provide common solutions for issues such as authentication, streaming media, etc. The name change reflects a new focus on integrating our major information silos and also more integration with key institutional partners, such as OIT. G. Agnew also mentioned that Central Technical Services is in the midst of a major reorganization that M. B. Weber will be presenting to LRC, perhaps at the August meeting.

3. AUL report – R. Sewell.

Bob Sewell talked about recent presentations and emails by Marianne Gaunt on the Libraries’ budget and budget. The goal is to be as transparent as possible, while also acknowledging the volatility of the budget situation, since no formal budget from the state or the university has been provided. Sewell cautioned everyone to be circumspect about the libraries’ budget at the American Library Association annual conference next week. He noted that the collections budget reduction target has largely been met.

A discussion ensued on the continuation of paper subscriptions for journals received in electronic form. While generally these paper titles are candidates for cancellation, there are mitigating factors such as lengthy embargo periods. G. Smulewitz also noted that displaying complex holdings, particularly print holdings, for hybrid titles is not currently intuitive and users may simply not know we have the print subscription. Another issue for cancellations is the many titles available, often in slightly different ways, such as different subscription periods, across multiple platforms. DTS continues to produce tools, such as usage by title, to enable nuanced decisions about what to cancel and what to retain.

4. Mobile Devices Task Force – G. Springs and K. Anderson

G. Springs and K. Anderson presented a PowerPoint summarizing key points and recommendations from the Mobile Devices Task Force report. The task force was composed of faculty and staff from all three campuses. The task force limited its investigations to handheld devices that support web browsers and web functionality. They did not consider e-Readers or similar devices that are mobile but do not support standard web capabilities. The goal of the task force was to provide easy access to library services via mobile devices. The intent is not to miniaturize current services for a mobile device but to truly mobilize the Libraries’ web services and to understand of RUL’s mobile users, what they need from us when they are on the go.

The report looks at four core service areas: reference services, user services, information about buildings and hours and databases. Recommendations are based on three implementation phases. Key recommendations include:

Springs and Anderson also discussed and demonstrated the mobile support pages of peer and aspirant institutions. Additional recommendations by area and phases of implementation are provided in the complete task force report. Next steps are to present the report at the User Services Council and to develop joint action items for implementation via the annual goal setting of the two Councils.

5. Distributed Technical Services Update – G. Smulewitz

G. Smulewitz largely presented her report in conjunction with Sewell’s AUL report. Much effort is being spent on developing the tools needed to quickly make nuanced, user-focused decisions on subscription cancellations. She also reminded everyone of the EBSCO federated search demonstration on Monday, June 21, at 1 p.m.

6. Chair Report – LRC 2011 – K. Hartman

K. Hartman noted some membership changes for FY2011. M. Joseph will represent SC/UA. All of the Team Leaders were re-elected. R. Womack will represent New Brunswick, A. Watkins will represent Newark and J. Still will represent Camden. The next meeting is scheduled for July 15.

Nominations for chair and a representative to Planning and Coordinating will be solicited via email. The July meeting will focus on electing a chair and beginning the annual action plan/goals discussion. The need to coordinate with USC and Planning and Coordinating, since there are so many overlapping interests and needs, was emphasized.

The LRC members thanked K. Hartman for doing an outstanding job as FY2010 chair. The meeting was adjourned.

URL: http://www.libraries.rutgers.edu/rul/staff/groups/lrc/minutes/lrc_10_06_17.shtml
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