Minutes of November 5, 2002 meeting

Michelle Best, Sandy Bodner, Salvatore Cardinale, Asuncion M. De Chavez(recorder), Pat Jones, Julie Kaufman, Yuhwei Ling, Catherine Pecoraro, Kayla Reichardt, Clotilde Twagiramariya.
Ingrid Diaz-Silva will not be attending the meeting


  1. Approval of previous minutes
  2. Suggestion for IRIS maintenance (Bindable unit question)
  3. CD processing
  4. Guide sheet
  5. Extended info notes
  6. Others

1. The group approved the minutes of meeting from October 1, 2002.

2. Suggestion for IRIS maintenance (Bindable unit question) no further discussion on this topic. Duties and responsibilities must be properly delegated to each department.

3. CD processing – Kayla pointed out that this topic is not merely a part of Receiving Focus Group Meeting. She suggested and advised to the group that all CD with no instructions at the “Extended Info” should be given to Receiving Coordinator.

4. Guide sheet – The group discussed first the “Receiving Checklist for Special Procedures” then the “Guide Sheet for Special Procedures” Kayla will make some revisions and she will send to the group. She will also make one sheet of “Special Procedures for Cancellations and Ceased Publications” All suggestions and opinions are most welcome. She deeply emphasized that it is very important to use and follow the Checklist and Guideline to improve the quality of work and for the accuracy of record.

5. Extended Info note – The group suggested that if the issue resolved, delete from the note. All other basic notes if necessary to please update the record and the more complicated instructions leave to “Extended Info Project”

6. Others – Marc Holdings Statistics-to-Date. Kayla very please to report to the group the update current MARC and receiving statistics and it is as follows:

MARC (as of Oct. 8, 2002) HUM = 4,151 (Current) 2,014 (Bound) = About 64% Done
SCI = 3,093 (Current) 1,930 (Bound) = About 74% Done
NB = 7,244 (Current) 3,944 (Bound) = About 68% Done

Materials received (Sep 28 – Oct 28, 2002)
HUM = 3,025
SCI = 2,258

Next Meeting: Tuesday, December 3, 2002 -- 10:00 a.m. -- Alex

Next Recorders: Yuh Wei Ling & Catherine Pecararo

URL: http://www.libraries.rutgers.edu/rul/staff/groups/receiving/minutes/receiving_02-11-05.shtml
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