Minutes of February 16, 2011 meeting

Joseph Asaro, Zohreh Bonianian, Kevin Conover, Jill Locascio, Irina Loutchkina, Gillian Newton, John Rake, Alfreda Richardson, Abdullah Sherzad, Penny Weniger
Linda Becker, Debra Goldberg, Eva Kalamotousis, Ramon Negron, Shawn Rogers, Teri McNally


* Coordinator’s update: The e-reserve stats form was re-named to more accurately reflect the information being gathered

Due to lack of technical support, video conferencing was not available. Camden Robeson and Newark Dana staff will review the minutes in order to update themselves on information shared at the meeting.

Review of statistical gathering

Zohreh worked with Judy to produce a Reserves Statistics Form to be used to gather statistics including total numbers of professors placing reserves, their department titles, total number of courses, total number of e-titles (not files as sometimes a title is split into two or more files) and total number of books on reserve per semester. The form will be posted on Sakai for all members to use. Zohreh posted statistics from Director’s Station, extracted just before the files were removed in fall. Each unit has a list sorted by instructor and course number and also the Circulation rule (i.e. online, 2 hour, 4 hour rule). All units will input their fall reserves data from these Director’s Station reports onto the Reserves Statistics Form in order to produce total statistics for analysis. At the end of the spring semester this process will be repeated.

Fall removal date

After discussion it was decided to recommend that the fall reserves removal date be moved back to January 10th from January 31st. This date for removal was based on fall and winter reserves being removed on the same date. However this late removal date was causing confusion among professors who saw their fall lists still displayed after spring semester began. In addition books needed for spring at one unit may still be on reserve at another location for fall. This necessitates manual removal of the reserve and can cause a delay in providing the materials for the beginning of the spring semester. This earlier removal date will provide better service to our users. Winter reserves can easily be removed manually as the number has decreased.

Mid-year Report

The contribution of the Reserves group for the period June to December 2010 was discussed using the Strategic Plan headings. The report is due the end of February.

URL: http://www.libraries.rutgers.edu/rul/staff/groups/reserves_group/minutes/reserves_11_02_16.shtml
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