Minutes of April 22, 2009 Meeting

Arbuckle, Devanas, Fishman, Gaunt, Grassle, Masschele, McGill, Pitts, Sewell, Wasserman

Plans for the Scholarly Communication Symposium Fall 09

Gaunt and Sewell discussed plans for the scholarly communication symposium in the Fall, and distributed a draft outline for the program. The Libraries were able to secure two key speakers, Karla Hahn, Program Officer for Scholarly Communication at the Association of Research Libraries, and David Shulenburger, Vice President for Academic Affairs at NASULGC and former Provost at the University of Kansas. Karla will address the changing nature of scholarship across the disciplines based on research that ARL conducted and a report that was recently produced. David will address how new models of scholarship are recognized in promotion and tenure decisions, and the academy's interest and role in the dissemination of scholarship. We think a reactor panel of our own faculty representing various disciplines could come between the presentations. VP Furmanski will introduce the program and there will be a wrap up and Q&A from the audience at the end of the formal program. Lunch and table discussions will follow. We will distribute evaluation forms and ask for comments and ideas for future programs/activities.

Possible outcomes from the symposium might be: a campaign for faculty publications in RUCore, departmental reviews of promotion and tenure criteria, an open access resolution, and programs on author's rights in their publications/copyright, the future of the scholarly monograph, or why open access is important.

Invitations from VP Furmanski would be sent to faculty on editorial boards of journals, the Senate Academic Affairs and Personnel Committee, the faculty councils. An open invitation will be posted to the faculty generally. Since the program is early in the Fall, a save the date email will be sent to all faculty before the end of this semester.

We will look for co-sponsors from the VP for Research, Faculty Councils, Senate and the campus Chancellors.

Discussion of the "University's Role in the Dissemination of Research and Scholarship" Report

This report issued by the AU, ARL, CNI, NASULGC dovetails with some of the issues that we hope to raise in the scholarly communication symposium. The report advocates for the university to take a stronger role in the dissemination of the scholarly output of the faculty-supporting institutional repositories, publishing open access journals, and supporting its university press. It also notes that faculty scholars should be retaining more rights in their works and not sign away all copyrights to commercial publishers. The committee notes that the faculty trust the Library to preserve scholarship over time more than publishers or the government. There are many new innovations in scholarship in the humanities disciplines and it is unclear how they are judged for promotion and tenure. Faculty are also uncertain of the value of open access repositories, and they frequently think that an open access journal does not mean peer reviewed and therefore is not a quality publication. For the scholarly presses open access requires a new business model, as the press funds its operations through sales of publications. The issues raised in this report can be incorporated by our speakers in the symposium.

Budget reduction Scenario for FY09/10 and Impact

Gaunt distributed a summary of the budget reduction plan. The target reduction is $1,780,351 of which $830,030 will come from salaries (14 vacant positions- 4 librarians and 10 staff). Approximately $725,500 will come from collections. The Libraries will provide $250,000 from unrestricted gifts to ameliorate the loss. We expect 6% inflation ($412,000). Library operations will be cut by $225,821. To meet the staffing reductions we will realign positions and redistribute responsibilities; reorganize workflows using technologies; slow down operations. In operations we will cut travel, reduce hourly wages of labor, do a general belt tightening with supplies, produce more in-house publications and reduce print mailings. In collections we will convert any remaining print subscriptions to electronic; reduce journal package database overlap by cancelling a more expensive one for the less expensive one with similar content; reduce selections in large journal package databases, such as Science Direct; and cancel databases based on usage statistics. All monographs will be purchased on soft money.

The impact will be that we will need to cancel subscriptions to purchase new ones, and our monograph purchases will be reduced. Inter-library loans will continue to escalate and we will monitor turn-around time. Library hours that students have asked to be expanded may actually be reduced. The kinds of attention that librarians are able to give to instruction and faculty projects will be hampered, as many of them will take on additional liaison responsibilities as lecturer positions are cut and vacant lines go unfilled. We will be putting a lot of effort on grants and external fund raising to make up some of the loss in the budget.

URL: http://www.libraries.rutgers.edu/rul/staff/groups/rul_adv_com/minutes/ruladv_09_04_22.shtml
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