Minutes for June 11, 2004 Meeting

Teleconference/Lecture Hall, Scholarly Communications Center, Alexander Library College Avenue Campus

K. Au, R. Becker, R. Bogan, N. Borisovets, E. Calhoun, J. Cassel, H. Dess, J. Gardner, R. Gardner, M. Gaunt, T. Glynn, W. Hemmig, M. Kesselman, R. Jantz, J. Johnson, P. Libutti, R. Marker, K. Mulcahy, L. Mullen, J. Niessen, F. Olin, P. Page, F. Perrone (recorder), P. Piermatti, F. Puniello, R. Sewell, E. Stec, T. Tate, R. Tipton, L. Vazquez, M. Weber, K. Wenk, R. Womack
T. Haynes, V. Pelote, A. Watkins


M. Gaunt called the meeting to order at 9:40 a.m.

1. Agenda: The agenda was approved.

2. Minutes: The minutes of the March 5, 2004 Faculty Meeting were approved.

3. Introduction of New Faculty and Guests:

1. Jane Johnson (Visiting Scholar)

4. Unfinished Business:

a. Proposed Amendments to Bylaws: Substitution Proposal R. Womack, Chair, Rules of Procedures Committee reported that the name of the merged committee, Planning & Coordinating Committee, had been approved by the University. He then went over the portions of the Bylaws which have been amended. Most changes are in Section 7.4 and concern the composition of the new committee. Concern was expressed over the representation of the New Brunswick/Piscataway campus on the new committee. Discussion ensued over the size and function of the Planning & Coordinating Committee, and the nature of campus representation. It was suggested that two members be elected to represent the New Brunswick/Piscataway campus. K. Mulcahy offered an amendment that two representatives, one from the New Brunswick Libraries and one from the system-wide units (Public Services and Communications, Special Collections and University Archives, Technical and Automated Services) should be elected to the new committee. A vote was taken and the change carried.

Another vote was taken on accepting all proposed changes in the Bylaws, which also carried. The Rules of Procedures Committee will make the changes. M. Gaunt thanked R. Womack and the Committee for their work.

5. New Business: None.

6. Report of the University Librarian: M. Gaunt reported on a successful opening to celebrate the completion of the first phase of the Douglass Library renovation, and encouraged everyone to come visit the library. Renovation and fund-raising continues. M. Gaunt thanked F. Puniello and everyone involved in the process.

M. Gaunt attended a press conference for the "Knowledge Initiative" in Trenton on June 10, 2004. The Knowledge Initiative is a statewide plan sponsored by VALE and the New Jersey State Library to fund science and business databases, which will include access for the business community through regional libraries. The plan has received positive feedback from small businesses. The State Library is leading the negotiations with the state.

The state budget will probably be about the same as last year for academic institutions, with a chance of a small increase. M. Gaunt thanked R. Sewell and the selectors for work they have been doing in identifying needs.

The University is setting up a new committee to study how RUCS supports academic and instructional computing, on which the Libraries will be represented.

M. Gaunt congratulated R. Bogan on her return from her trip with the President's travelling seminar for new faculty.

The portfolio of the New Brunswick Libraries Director will be re-examined before continuing the search. Sheila Creth, former Head of Human Resources, Columbia, former Director, University of Iowa Libraries, and a specialist in organizational change, has been hired as a consultant. M. Gaunt invited the faculty to send suggestions about the process.

7. Report of the Faculty Coordinator: R. Marker reported that the Coordinating Committee has been very active this year in the strategic planning process. She thanked the Rules of Procedure Committee for its work on the merger of the Planning and Coordinating Committees; and thanked the Personnel Policy and Affirmative Action Committee for its revision of several documents. Next year several more faculty research salons will be held during the open part of the RUL Faculty Meetings. She thanked the members of the Coordinating Committee for their work, and the Faculty Secretary for an exceptionally fine job.

8. Communications: None.

9. Report of Members Serving on University Bodies:

a. Reports of University Senators have been distributed by electronic mail.

b. Campus Faculty Council Representatives. J. Niessen drew attention to the resolution on scholarly communication passed by the New Brunswick Faculty Council.

c. Questions: None.

10. Report of Standing Committees: None.

M. Gaunt thanked the members of the Coordinating Committee for their participation in the planning process this year and R. Marker for her leadership as Faculty Coordinator.

11. M. Gaunt adjourned the meeting at 10:40 a.m.

Open Meeting for all Library Faculty and Staff

DLI-II: Where are We Now and How Will I Be Involved?

M. Gaunt convened the Open Meeting at 11.a.m.

The Strategic Plan sets the highest level of direction for the Libraries over the next five years. Because of the need to preserve flexibility, it does not include comprehensive details. We are currently in the pre-planning stage, which involves gathering information. Information gathering activities include the development of excellence indicators, the Communications Audit, the liaison reports and focus groups, and the "Envisioning the Future" symposium planned for July 22. Planning in some areas, such as information literacy and preservation, has already begun. A Strategic Planning Committee will be established in Fall 2004. Other related activities in the Libraries include technology infrastructure planning and the Diversity Task Force. In the university, related activities include the University Committee on Undergraduate Life and Learning, the Route 18 Task Force, and the University Committee on Academic and Instructional Support. There will be many ways in which faculty and staff can participate in the planning process. Many people are already members of committees or task forces. There will also be opportunities to review and comment on reports and findings as they are released. Open meetings such as this one expose people to the important issues being discussed. Finally, everyone is encourages to educate themselves about the challenges and issues facing research libraries.

Respectfully submitted,

Fernanda Perrone
Faculty Secretary

URL: http://www.libraries.rutgers.edu/rul/staff/groups/rul_faculty/minutes/rulfac_04-06-11.shtml
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