Minutes for March 4, 2005 Meeting

G. Agnew, K. Au, S. Bartz, R. Becker, R. Bogan, N. Borisovets, J. Boyle, J. Cassel, E. Calhoun, L. Chester, J. Consoli, K. Denda, H. Dess, M. Fetzer, C. Finlay, T. Frusciano, J. Gardner, R. Gardner, M. Gaunt, R. Golon, T. Glynn, B. Hancock, S. Harrington, K. Hartman, W. Hemmig, R. Jantz, M. Kesselman, P. Libutti, J. Mardikian, R. Marker, K. Mulcahy, L. Mullen, L. Mullins, J. Niessen, F. Olin, P. Page, F. Perrone (recorder), P. Piermatti, F. Puniello, R. Sewell, J. Shepard, J. Sloan, E. Stec, R. Tipton, L. Vazquez, M. Weber, M. Wilson, R. Womack
E. Berger, V. Pelote


M. Gaunt called the meeting to order at 9:15 a.m.

1. The agenda was adopted by consensus.

2. The minutes of the Faculty Meeting of November 12, 2004 were approved.

3. Introduction of new faculty members:

4. Unfinished Business: None.

5. New Business: The open meeting on Rutgers University Libraries structure will start at 10 a.m.

6. Report of University Librarian: The Camden faculty authors reception was a great success. Thirty books were exhibited and over 100 people attended. The New Brunswick faculty authors reception will be held March 22, 2005 and a reception will be held in Newark in May.

The Governor has put forth the state budget. Rutgers is expected to get full base funding, including full funding of fringe benefits and partial funding of salary increases. A student rally will be held in Trenton. Please advocate the continuing support of higher education.

Strategic planning is moving ahead. Minutes of the Strategic Plan Steering Committee and other documents have been posted on the web site.

The Libraries will host the New Brunswick Faculty Council this month, and the electronic journal PCSP: Pragmatic Case Studies in Psychotherapy will be demonstrated.

The New Brunswick Task Force on Undergraduate Education has been meeting with various groups about the structure of undergraduate education in New Brunswick, which may lead to changes that will impact the Libraries.

The NJEdge Teaching with Technology Committee has made a proposal that VALE consider licensing media.

Rutgers University Libraries will be participating in LibQual, the assessment of service quality for academic libraries developed by the Association of Research Libraries. A survey will be distributed at the end of March. M. Gaunt will be meeting with student leaders to encourage them to participate in the survey. Rutgers University Libraries is one of 245 institutions that are participating.

7. Report of the Faculty Coordinator: The Planning and Coordinating Committee has discussed mentoring, open faculty lines, and analyzed the Sheila Creth Report. The Committee believes that mentoring is important for all library faculty members, and is inviting Kathryn Deiss of the Association of Research Libraries to give a workshop on the training of mentors. The Committee has received data on the number of open faculty lines and salaries, and will be looking at open lines in the context of the strategic plan and university priorities. The Committee divided Sheila Creth's unedited data into seven categories, and made summaries and recommendations on key cultural and structural issues, and advocated holding an open meeting on structure.

The Committee has also been looking at the guidelines for research salons. On another issue, there has not been a great response to the call for nominations to faculty positions. Please agree to serve if you are asked: faculty governance is a privilege and a responsibility.

M. Gaunt commended Faculty Coordinator Jeris Cassel and Deputy Mary Beth Weber for their service this year.

8. Communications: No additions to those distributed by electronic mail

9. Report of Members Serving on University Bodies: No additions to reports distributed by electronic mail.

10: Reports of Standing Committees: No questions or additions to reports distributed by electronic mail.

11. M. Gaunt adjourned the business meeting at 9:45 a.m.

Open Meeting for all Library Faculty and Staff: Creating our Future - Cultural and Structural Changes

M. Gaunt convened the open meeting at 10:05 a.m. She explained that the purpose of today's meeting was to clarify the need for change and discuss which areas were the most important: structure, process, policy, practice, or culture. There has been no pressure for changes from outside the Libraries. The Cabinet has been looking at consultant Sheila Creth's data and identifying issues that arise often, particularly in the area of structure. An electronic mail message was distributed suggesting collapsing the New Brunswick Libraries structure. In response, the Planning and Coordinating Committee requested a special meeting with the Cabinet to discuss the model. After the meeting, it was decided to put the model aside for the moment and look at the actual issues. M. Gaunt thanked M. Weber and J. Cassel for working with her to formulate today's agenda.

M. Gaunt challenged the group to think about structure in an environment where librarians have faculty status, the libraries are organized as a system, and digital initiatives are being developed throughout that system. She posed four questions:

1) How can the Libraries move creative ideas and innovative projects into broad implementation and long-term sustainability?

2) How can local activities support system-wide goals and system-wide activities support local priorities more effectively?

3) How can the Libraries create a culture of system-side thinking that effectively addresses different campus cultures and needs? 4) What can the Libraries do to increase staff participation in decision-making?

Discussion arose over the role of the Sheila Creth report in this process. The report revealed certain common themes such as staff involvement in decision-making and tensions between system and local issues. Several people commented that some of these issues could be better dealt with by changing processes rather than structure. Some difficulties can be resolved through improved communications, training, or recasting job responsibilities. Cultural changes are more complicated to address, including the difference between faculty and staff cultures. Staff could feel more empowered through being given the opportunity to join committees, attend cross- campus, cross-rank training sessions, or possibly through the creation of some sort of representative body.

In conclusion, the group decided to address some of the issues related to process and culture before attempting structural changes, particularly through improving communications and encouraging wide participation in all areas.

Respectfully submitted, Fernanda Perrone Faculty Secretary

URL: http://www.libraries.rutgers.edu/rul/staff/groups/rul_faculty/minutes/rulfac_05-03-04.shtml
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