Minutes for June 9, 2006 Meeting

S. Bartz, R. Becker, N. Borisovets, J. Boyle, E. Calhoun, J. Cassel, K. Denda, T. Frusciano, J. Gardner, R. Gardner, M. Gaunt, T. Glynn (recorder), S. Harrington, M. John, M. Kruglinski, T. Kuchi, J. Mardikian, R. Marker, K. Mulcahy, L. Mullen, J. Niessen, J. Sloan, E. Stec, J. Still, L. Sun, M. Weber, M. Xia, Y. Zhang

Executive Summary:

The faculty approved a new policy for reimbursing newly hired faculty for relocation expenses.

We continue to plan on a budget reduction of ten percent for the 2006-2007 academic year.

The University has established a system-wide Media Working Group in which RUL is participating.

The pilot Library Faculty Mentoring Program under development as planned.

The meeting was called to order at 9:30 a.m. The agenda was adopted and the minutes of the faculty meeting on March 3, 2006 were approved.

1. Introduction of New Faculty

Melissa John is the current RUL Resident Minority Intern. She graduated from SCILS in May and during the course of the MLIS program rotated through several units in the Libraries. She is now working in Central Administration and has been accompanying the University Librarian to various meetings, including the recent VALE Planning Retreat.

Maryann Kruglinski is a Librarian V at Alexander Library focusing on reference and instruction.

2. New Business: New Faculty Relocation Policy - J. Still

In the course of a discussion of recruitment, the Planning and Coordinating Committee decided to explore the possibility of establishing a policy for reimbursing new faculty members for relocation costs. The matter was referred to the Personnel Policy and Affirmative Action Committee, and Julie Still, PPAAC chair, reported to the faculty on a draft developed by the committee. The draft policy allows the Libraries to reimburse up to $10,000 new faculty who are relocating from a distance of at least fifty miles, provided funds are available. The faculty discussed the draft and expressed strong support. It was felt that, even in light of the current budget crisis, such a policy was an important tool with which to attract talented new faculty. The question was called and the relocation policy was approved unanimously.

3. Report of the University Librarian - M. Gaunt

At the VALE Planning Retreat on June 8, George Pruitt, President of Thomas Edison State College, discussed some of the systemic issues that underlie the current budget crisis. He made reference to the telling fact that the only states facing a deficit this fiscal year are New Jersey, Louisiana, and Mississippi. Tinkering with the tax structure will not be enough to fix the budget. The fundamental problem is that New Jersey simply has too much government per capita. There are too many small boroughs and townships, and the state's budget will continue to be unmanageable until they combine to realize economies of scale.

We will not know the state budget for higher education until around midnight on June 30. Early in July, the Board of Governors will vote on the tuition increase for the coming academic year. It is likely to go as high as twelve percent. The Libraries' budget may then be readjusted in August, in light of these new figures. For the time being, however, we will proceed on the assumption that we need to reduce our overall budget by ten percent. Pruitt, in the talk referred to above, predicted that some of the budget for higher education will be restored, that Governor Corzine now realizes that his proposed cut is too drastic.

The focus of the VALE Planning Retreat on June 8 was to identify new ways for member institutions to collaborate and thereby operate in a more cost-efficient manner. Given the current fiscal climate, there was general agreement that higher education in the state must cooperate in order to allocate costs over larger units. Various means of resource sharing for print materials were discussed, such as unmediated interlibrary loan and universal borrower cards. It was noted that the New Jersey Digital Highway (NJDH) was conceived and developed as a technological infrastructure for the entire state. VALE may be interested in using it to make theses in education accessible in fulltext. Participants at the retreat also discussed ways to improve marketing and advocacy.

The University has established a new Media Working Group. It brings together key units involved in providing media services, including the Center for the Advancement of Teaching, the Office of Information Technology, and the Libraries. The first step will be to learn about what is being done in different areas and then to explore ways to collaborate. The University needs to make system-wide decisions regarding media more strategically. The group will meet monthly and the convener will rotate according to the topic discussed. The University Librarian convened the first meeting.

Michael Pazzani, the recently appointed Vice President for Research and Graduate and Professional Education, attended the University Librarian's Cabinet Meeting on June 6. He gave a PowerPoint presentation outlining some of his thoughts on how the Libraries might enhance research at Rutgers. He addressed, among other topics, copyright; metadata; and open access and RUcore. Pazzani seems to be knowledgeable about and interested in the ways in which we can contribute to the University's research mission. Cabinet looks forward to collaborating with him on these issues.

RUL held its annual Libraries Recognition Event on June 8, honoring its most notable donors and donations of the past year. Jeanette Williams, wife of the late Senator Harrison Williams donated her husband's papers to the Libraries and lead the effort to raise funds for processing this collection of over 2,000 cubic feet of documents. Ambassador William Hughes was also recognized for his work in fund raising for the Williams collection. Former Governor Brendan T. Bryne and his wife Ruthi Bryne gave the governor's private papers to Rutgers and assisted in raising monies for processing. Finally, the family of the late Richard P. McCormick established the McCormick Memorial fund to support the collection and preservation of material relating to the history of New Jersey and Rutgers University.

4. Report of the Faculty Coordinator - M.B. Weber

The Planning and Coordinating Committee has met three times since the last RUL Faculty meeting. Important issues addressed by the committee included the reorganization of the Libraries, future budget scenarios, funding for faculty travel, and ways to enhance recruitment of new faculty. On June 21, the committee will hold a special meeting with the University Librarian's Cabinet to discuss the council structure and elimination of redundancy in light of the impending reorganization.

The pilot Library Faculty Mentoring Program under development as planned. Various forms for the program have been added to the library faculty page. The University Librarian, the Faculty Coordinator, the Libraries Human Relations Manager, Myoung Wilson, and Jane Sloan have met to discuss orientation for mentors. The University Librarian has identified a group of potential mentors. For the first year of the program, individual mentors will be assigned to individual mentees.

5. Communications

There were no communications.

6. Report of Members Serving on University Bodies

These reports were circulated via email prior to the meeting. There were no questions regarding them.

7. Report of members of Standing Committees

These reports were circulated via email prior to the meeting. There were no questions regarding them.

The meeting was adjourned at 10:25 a.m. Following the regular faculty meeting there was a special open meeting to discuss the budget crisis, reorganization, and the strategic plan.

URL: http://www.libraries.rutgers.edu/rul/staff/groups/rul_faculty/minutes/rulfac_06-06-09.shtml
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