Minutes for November 16, 2007 Meeting

Draft Submitted: July 12, 2007

Grace Agnew, Stephanie Bartz, Jeanne Boyle, Jeris Cassel, Caroline Caviness, Melissa DeFino, Kayo Denda (vice chair), Valeda Dent, Howard Dess, Mary Fetzer, Lila Fredenburg (guest), Judy Gardner, Rebecca Gardner, Tom Glynn, Sara Harrington, Karen Hartman, Helen Hoffman, Marianne Gaunt, Tom Izbicki, Michael Joseph (chair), Marty Kesselman, Triveni Kuchi, Linda Langschied, Elizabeth Leister, Mei Ling Lo, Jackie Mardikian, Rhonda Marker, Kevin Mulcahy, Laura Mullen, Jim Niessen (secretary), Mary Page, Pat Piermatti, Francoise Puniello, Donna Schulman, Bob Sewell, John Shepard, Jane Sloan, Farideh Tehrani, Myoung Wilson, Ryan Womack, Tao Yang. Remote: Rebecca Pressman, Bobbie Tipton

Executive Summary

A moment of silence was observed in memory of Veronica Calderhead.

Changes to the Bylaws pertaining to the new councils were proposed. The changes reflect the replacement of the former administrative councils by faculty bodies that include but no longer report to the AULs and the integration of technical services into a user-services council and a library-collections council. The changes were approved and they will go into effect July 1, 2008.

New faculty and guests were introduced and welcomed.

The University Librarian led a discussion of priorities for new faculty lines. These are lines that may be funded as the result of the $12 million set aside by the new faculty contract over four years for new faculty positions. Discussions in various RUL units were distilled into a list of ten positions that were distributed to this meeting. After a general discussion, the University Librarian called upon eight colleagues to reformulate the descriptions in specific areas.

The University Librarian reported that there is concern among departmental faculty about the status of funding for the New Jersey Knowledge Initiative. In order to fund needed databases it may be necessary to cancel others.

The Faculty Coordinator reported on the composition of the Dean Evaluation Committee and announced the names of the RULF nominees for appointment.

The meeting was called to order at 9:30. A moment of silence was observed in memory of Veronica Calderhead. The agenda was adopted and the minutes for June 8, 2007 were approved.

1. Introduction of New Faculty and Guests

Caviness, Dent, Izbicki, Yang, Shulman, and [not present] Judit Hajnal-Ward); Lila Fredenburg

2. Unfinished Business

Faculty Reorganization Bylaws and Council Charge (30 minutes)

The councils include the AULs but do not report to them. Both the Library Resources Council and the User Services Council will have a purpose or charter in the Bylaws. The proposed texts do not govern the councils, but facilitate their efficient operation. The councils are now faculty rather than administrative bodies, hence we will have documentation on the faculty web pages. The Rules of Procedure Committee has highlighted the passages in the Bylaws that constitute a change.

The chair of each council shall be elected annually from among its members.

Concern was expressed as to whether a substitute representative of TAS must be appointed in the event that the representative could not attend a Council. It was noted that the wording "ůmay be appointed" was not intended to be prescriptive, but to leave this possibility open.

It was MOVED and SECONDED to adopt the proposed changes. The motion was ADOPTED with none opposed and eight abstentions.

It was MOVED and SECONDED that the changes go into effect on July 1, 2008. The motion was ADOPTED with none opposed and one abstention.

3. New Business

Priorities for Faculty Lines - Gaunt (30 minutes)

The University Librarian distributed a draft document listing and describing ten "potential new library faculty positions" that we might propose to participate in the $12 million set aside by the new faculty contract over four years for new faculty positions. RUL has frozen various lines in order to use salary savings for collections. This gives us a basis for hoping that the administration will help us free up (unfreeze) these positions and still use the salary savings for collections.

After the announcement of the set aside, various RUL units conducted discussions to identify desirable new positions. The draft document is the result of these discussions. The University Librarian then asked RULF if this list really represents our priorities and whether they should be listed in any particular order.

Members suggested globalization and global issues should be reflected in the positions. A CLIR-supported post-doc position might be a way of supporting the same end. A position supporting copyright and scholarly communication should be considered at some point. The Outreach Librarian position might include outreach to the community. Given the administrative support for South Asian Studies, it might be wise to include it somewhere on the list.

The Africana/Latino Studies position opened after the discussions had concluded. We need to consider whether these fields should have separate positions.

We must consider whether the proposed positions ought to be tenure track and if they require an MLIS, even if they are faculty positions.

Various listed positions were then discussed in turn.

Archivist: The online environment makes it more urgent to staff archives adequately. Many archival positions are currently financed by soft money. The proposed position would provide leadership for archival work in the Institute of Jazz Studies and liaise with other institutions and research centers. The current description seems more traditionally focused on paper resources than was implied by the discussion. The heavy use of acronyms in the description also drew some comment. We may want to think more broadly about archivist positions in Special Collections and University Archives as well.

Data Set and Primary Research Materials Catalog and Metadata Librarian: This position would enable us to work more effectively with units such as Coastal & Marine Biology, Protein Data Bank, and the Graduate School of Education. How does this position relate to the science data curation position? They could conceivably be collapsed, or simply work closely together. "Liaison" might be a better word than "curation," which might imply tech services responsibilities.

Electronic Resources Librarian: This position would enable us to take fuller advantage of online services offered by vendors.

The Electronic Resources Service Coordinator position could also be merged, but the description shows this is really a very different position. The first is an Acquisitions position, the second relates more to public service. At some institutions they are collapsed, and we should be aware that we might not get both positions funded, so it would be smarter to collapse them. The boundary between tech and public services is become more fluid. Usage and cost per use studies are lacking from these descriptions. Should this be a faculty position?

Gifts and Donations Librarian: Is this a development or a faculty position? Should it be combined with the description of the vacant preservation position? It is suggested that record keeping and legal issues are needed and would make this a faculty position. It is important to note that this position came up on all three councils, emphasizing different aspects. Tech services workflow is important, and the evaluation of gift collections tends to make this a faculty position. In conclusion, there are competing needs at play.

The University Librarian identified various point persons to reconcile, pull together, and rewrite the position descriptions and related issues as follows:

Gaunt will meet Dr. Furmanski on November 20, speaking generally on the status of discussions, but will not yet need to present a final list.

There are currently 11 frozen positions in RULF.

Salary enhancement (formerly known as merit increase) process - Gaunt (15 minutes)

In view of the passage of time and little new to report, this item was tabled.

4. Report of the University Librarian -Gaunt (15 minutes)

Departmental faculty are alarmed about the status of NJKI funding, for which the plug will be pulled on February 28 unless something changes. Our fallback position is to fund the databases we want by canceling something else; this is what we need to tell people on campus. Gaunt spoke to the Executive Committee of the President's Council on which President McCormick is a member, and assured it these are not redundant databases. The committee was positive that we need to lobby the appropriators in Trenton. The replacement cost for RUL would be $150-200,000. Academic Search Premier in not in the same package; it would be covered by the state.

5. Report of the Faculty Coordinator -Joseph (10 minutes)

Cassel, Fetzer, and Tipton will be RULF members of the ad hoc Dean Evaluation Committee (DEC). The other members of the DEC are Paul Leath (SAS, Physics) and Joan Morrell (Neuroscience Center, Newark) as Senate representatives and Stan Messer (GSAP), Ann Fabian (SAS), and Don Smith (OIT) as administrators. The DEC is currently deliberating about whether to enlarge itself but Furmanski needs to make this decision.

The following members of the RULF had been nominated for appointment to the DEC: Susan Beck, Natalie Borisovets, Jeris Cassel, Kayo Denda, Mary Fetzer, Triveni Kuchi, Mary Page, Jane Sloan, Eileen Stec, Farideh Tehrani, Roberta Tipton, Mary Beth Weber, Myoung Wilson, and Ryan Womack.

6. Communications

There were no communications

7. Reports of Members Serving on University Bodies and Standing Committees

They were disseminated previously via Email

The meeting adjourned at 11:10 AM.

Respectfully submitted,
Jim Niessen, Faculty Secretary

URL: http://www.libraries.rutgers.edu/rul/staff/groups/rul_faculty/minutes/rulfac_07-11-16.shtml
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