Minutes for March 8, 2013 Meeting: RUL Faculty Special Meeting Minutes

Katie Anderson (remote), Ka-Neng Au, Stephanie Bartz, Jeanne Boyle, Natalie Borisovets, Kayo Denda, Joseph Deodato, Mary Fetzer, Bonnie Fong (remote), Tom Frusciano, Judy Gardner, Rebecca Gardner, Melissa Gasparotto, Marianne Gaunt (University Librarian), Tom Glynn, Tom Izbicki, Ron Jantz, Martin Kesselman, Nancy Kranich, Mei Ling Lo, Rhonda Marker, Kevin Mulcahy, Laura Mullen (Deputy Coordinator), Jill Nathanson, Jim Niessen, Jane Otto, Vincent Pelote (remote), Caryn Radick, Keir Reavie (remote), Wen-hua Ren (remote), Jane Sloan, Eileen Stec, Julie Still (remote), Li Sun, Farideh Tehrani, Gideon Thompson, Minglu Wang (remote), Ann Watkins (remote), Mary Beth Weber, Mark Winston (remote), Ryan Womack (Faculty Coordinator), Connie Wu, Tao Yang ( Faculty Secretary)

The meeting came to order at 9:15am.

1. Adoption of the Agenda

The agenda was adopted.

2. Introduction of New Faculty and Guests

There was no new faculty or guest.

3. Approval of the Minutes - October 26, 2012

The minutes of October 26, 2012 were approved with suggested changes.

4. New Business:

Summary of Strategic Plan Response - Gaunt

Gaunt summarized the RUL responses to the strategic plan questions from the university. Our aspirations for Rutgers are: an excellent research university that is affordable and accessible, partnership with business community on state issues, and global reputation and outreach. We identified opportunities such as the integration with UMD, the acceptance into Big Ten and CIC, the upcoming 250th anniversary celebration, the new strategic plan (especially the plan for IT infrastructure), and geographical decentralization. The strengths of the university are strong programs in certain areas, research funding, and presence throughout New Jersey. Areas that need improvements are reputation in the state, overall student experience, financial support, branding, and communication. Areas that are holding Rutgers back include: lack of focus, duplicate programs and internal competitions, and university-wide resources being undervalued and underfunded.

Gaunt also reported on the president's retreat for strategic plan she attended. A total of about 150 people participated in the retreat, including vice presidents, deans, student representatives, and board members. The main presentation at the retreat talked about U.S. higher education trends, New Jersey landscapes, and the assessment of Rutgers' current position. During the presentation, one of the deans gave a shout-out to the libraries because RUL did very well in the student survey, among all the services provided by the university. The faculty diversity issue was discussed in the breakout session that Gaunt participated in; a strategy to develop a faculty reflecting the diversity of the student body is to train graduate students of diverse backgrounds who will become faculty.

Introduction to Survey on Librarians of 2023 - Womack

Womack introduced the survey on Librarians of 2023. The goal of the survey is to look at the future of the RUL faculty in 10 years. The survey focuses on future rather than immediate needs and will inform future discussions. The results may be used for both the recruitment and the training purposes. The process was influenced by the RU strategic planning. The survey will be divided into two parts: the first round to survey the qualifications of future faculty and the second round to rank and prioritize the qualifications. The first round may launch this afternoon, with supplementary readings included, and will continue for a week to 10 days. During the Q&A, a faculty member suggested sharing the survey with the library school.

Update on Liaison Action Group and Undergraduate Experience - Kranich

Kranich reported on the community conversations she and several other RUL faculty members have been working on. The conversations focused on undergraduate experience in the university. More than 70 people participated in the conversations, 38 external to RUL and 34 from within RUL. The conversations used the instruments developed by the Harwood Institute for Public Innovation.

The common themes given by people from outside of RUL are inclusive communities, informal relationships, engagements across differences, critical thinking/transliteracy skills. The common themes in the conversations of RUL people are the eagerness to engage, interest in specific communities and student activities, teamwork, partnerships, connections in addition to collections, using space to build communities, getting in the flow of users, and providing comfort zones.

The purpose of these conversations is to turn outward, listen, and act. Kranich's group has identified a number of pockets of changes and is working on them. They have also started to think about graduate student experience - ARL just published a report on graduate student services. Kranich stressed the value of starting with aspirations while initiating community conversations. She asked people to fill out a questionnaire to facilitate her group's work.

5. Report of the Vice President for Information Services and University Librarian - Gaunt

Gaunt will host a program on reappointment, promotion, and tenure on Monday. She will host a separate session later on promotion to Librarian I. Related to RU/UMD integration, the Libraries will send three types of letters to vendors, one about resources common to RU and UMD, the second about resources unique to Rutgers, and the third about resources unique to UMD. The resources unique to UMD will remain so until the time to renew the contract, while the other two types of resources will be open to both RU and UMD on July 1.

6. Report of the Faculty Coordinator - Womack

Womack gave an update on the recent activities of the Planning and Coordinating Committee: inviting UMD librarians to participate in PlanCo and other committees, increasing the awareness of RUL faculty accomplishments, endorsing the proposal of using e-ballot in the nomination process during faculty elections, writing the research services report, initiating the Librarians of 2023 survey, and promoting the LEAD program.

7. Communications

The reports of University Senators and the Campus Faculty Council Representatives were distributed via email prior to the meeting. There was no question or discussion.

The reports of RUL faculty standing committees were distributed via email prior to the meeting. There was no question or discussion.

8. Adjourn Business Meeting

The business meeting was adjourned at 10:55am.

Submitted by Tao Yang, Faculty Secretary

URL: http://www.libraries.rutgers.edu/rul/staff/groups/rul_faculty/minutes/rulfac_13-03-08.shtml
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