Minutes of September 16, 2008 meeting

David Augusma, Susan Brower, Asuncion De Chavez, Barry Lipinski, Jill Morrow, Dean Meister, Ramon Negron, Fred Onorato, Bill Puglisi, Roselyn Riley (recorder), Glenn Sandberg
Adrian Butler, Shawn Rogers, Brian Stubbs, Michele Tokar


The grouped welcomed new member Dean Meister.

Incident Report Distribution

One of the goals for the year is to use the listserv to get incident reports out to a wider range of staff. This subject was brought back to the ASC for discussion. Privacy was a concern, since the listserv is apparently searchable in Google.

Another option for incident report distribution was to send out an edited version of the reports with names removed. This however would require more work from unit supervisors, since they would have to physically edit the reports before sending them out.

Barry said it has been suggested by other ASC members that unit supervisors could write a one or two line summary of the incident and email to their respective units to encourage awareness and vigilance.

Bill P suggested putting a file on the T-drive containing all the incident reports broken down by unit.

So the committee is still investigating how to make the listserv secure. Barry will find out more about privacy issues, but for now the subject is tabled.

No Smoking Policy

Laws passed January 2007 mandating no smoking 40 feet in front of building entrances. Environmental services are now putting them into effect on campus. Ashtrays were moved away from door entries in compliance. The group asked if units were required to provide signage stating the new law, as Alexander Library has chosen to do. Barry will find out more on this matter.

PC Reservation

A 14-day trial of PC time management software (PC Reservation) is scheduled to begin at Douglass, Alexander, Dana, and Camden. With the software, a staff person would have to register a guest upon their first use and issue them a user password. This raised some issues about staff responsibility in regards to user registration. Who would be handling registration? What would be considered as proper id for registration? How would the units set time limits for computer usage? Also since the registered users would be given a password, who is to say that the users would not share passwords with friends in order to circumvent the system?

Incident Reports





Information Sharing

Jill/KILMER - The locks on the group study room have been installed. The building is getting a new HVAC system by the end of the fiscal year.

Asuncion/LSM – Library has new student computers. All the printers on the 3rd floor are not working and patrons have to print to the copy machine in the interim. Marc Forster created a bus schedule sign for extended hours patrons and staff. He has offered to create similar ones for any interested unit.

Dean/ANNEX – Flying ants were found in the stacks; about 1-1/2 hours later there were all dead. Custodian cleaned them up. They are getting a new alarm system because they have had continuous alarm issues. A swipe card system installed for the stacks area since Human Resources, Admissions, and University Counsel store files there. Annex staff will now have to sign confidentiality agreements. Francoise is working on the wording of the document for student staff.

Fred/ALEX – Doing a shift of the bound periodicals.

Bill/ALEX – Still waiting for two large sets of group study rooms to be built. The furniture has already arrived. If funding comes through, the library will convert more faculty meeting rooms into group study areas. A lift will be brought in the first week of October to clean and repair areas that cannot be reached by ladder. Georgina Alonzo has joined the staff working with facilities planning and management. She is now the first contact for problems. There is new artwork being hung in the building.

Glenn/ILS – Posted a new job opening.

Next meeting – Tuesday, October 21st from 3 pm to 4:30 pm—Location: Kilmer Library Media Classroom with videoconferencing to Dana Special Collections Room and Robeson Conference Room 290.

URL: http://www.libraries.rutgers.edu/rul/staff/groups/sec_fac_group/minutes/sec_fac_group_08_09_16.shtml
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