Minutes of June 5, 2003 Meeting

Grace Agnew, Kalaivani Ananthan (guest), Ka-Neng Au, Ruth Bogan, Jeanne Boyle (recorder), Ellen Calhoun, M. Joseph, Rhonda Marker, Ann Montanaro, Bob Sewell, Gracemary Smulewitz, Julie Still, Mary Beth Weber
R. Jantz, H. Perez-Gilbe

1. AUL's Update

It was agreed that the July meeting would be cancelled, with goals setting to be in August. Items in the AUL's report today are in preparation for goal setting.

We want to move into the top echelon of digital libraries, and grants are one indicator of excellence at that level. Grants need to include new work, and DAWG and Data Arch are providing foundations we can build into successful grants. The possibilities are indicated by the recently submitted IMLS grant for the New Jersey digital highway, which incorporated the digital architecture we are building. NSF grants generally include information management, particularly metadata, and curated repositories for long-term access to information, so we should be working to position ourselves to provide advice and technical support to academic departments seeking grants from the NSF. Top grants also focus on the user. Those in the top group we aspire to join include Michigan, Indiana, Cornell, NYU, San Diego, Virginia, Virginia Tech, Carnegie Mellon, and MIT. Rutgers can be in this list with one more year of development. All of these places have clean, high quality, digital preservation programs. Everyone was charged to think between now and August about what we need to do to get into the top ten.

A draft charge for an inventory and collection management working group was discussed at length. Five top areas to review for streamlining were identified as: fund coding and invoice processing, holdings, turn around time from point of order to receipt at libraries, vendor performance statistics, and local library receipt of materials and revision of records. For collection status concerns, Julie Still volunteered Robeson as a test location since they will be using handheld devices to conduct an inventory over the summer. Other issues for local technical services, such as, orders and cancellations and Marcive work were mentioned as candidates for future review.

2. Luna Users' Meeting Update

Ann Montanaro reported that the users' meeting, hosted at Rutgers, showed us how far Rutgers has come in its Luna implementation in just one year. Applications have been primarily in the humanities area, and the copyright panel was the first held at a users' meeting.

Kalaivani Ananthan gave a brief overview of her presentation about RU Core and mapping. She demonstrated keyword searching, display annotating, and cross-collection searching based on RUCore.

3. Recon Report

Ruth Bogan distributed and reviewed data highlights for the Alexander Library circulating stacks conversion that show the magnitude of the project. The Alexander conversion with the current level of resource commitment will take 5.5 years. Ruth presented a proposal for faster Alexander conversion that would involve eliminating the inventory component from the conversion process. The result would be that new MARC records would be available in IRIS with machine-generated barcodes, and recon would occur much more quickly. One of the results, however, is that records would be available in IRIS for books that are not available on the shelf. Grace asked Ruth to identify all the areas of potential impact of this method, including circ-on-the-fly, missing, inventory, collection development, interlibrary loan, costs, RLIN and OCLC holdings, and to address ways to mitigate problems. $6,000 has been made available to upgrade Art Library records.

Submitted by,
Jeanne Boyle

URL: http://www.libraries.rutgers.edu/rul/staff/groups/tsc/minutes/tsc_03_06_05.shtml
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