Minutes of February 1, 2007 Meeting

Agnew (chair), Au, Boyle (guest), Butman (guest), Calhoun, Gardner, Gorder (recorder), Jantz, Marker, Montanaro, Page, Puniello, Sewell, Sloan, Smulewitz, Weber.


AUL's Report

Mary Beth Weber reported that there are some SC/UA records in IRIS that are not in OCLC or RLIN and there are also some SC/UA records in RLIN that are not in IRIS or OCLC.

Grace Agnew reported on RLIN/OCLC transition. Most notably, it looks like RLG will be the "research arm" of OCLC. Local implementation of Worldcat can be customized against our records. RUL is participating in the evaluation of the beta version of "RLG's" WorldCat Identities database. The WorldCat Identities represents the results of datamining "identities" (persons, real and fictional) from WorldCat. The result is an identities page that compiles a summary of the life and work of the identity, including works by and about each person that are FRBR-ized, aggregating all editions and translations with rankings by those most widely held in WorldCat. Other information includes subjects, dates of publications represented, roles, alternate names, persons related to the author and links to authority files.

For an example, see http://orlabs.oclc.org/Identities/

Strategic Planning Update-Jeanne Boyle

Jeanne Boyle presented the review process that will begin the implementation of the RUL Strategic Plan. The TSC is to complete the strategic planning "grid", a worksheet that helps us to identify and evaluate what we do in the context of the strategic plan. We must complete this by March 16, 2007. We are asked to review and revise our reports regarding strategic planning, identify either primary or secondary roles the TSC plays in the strategic goals and objectives outlined by the grid, and-- although the TSC will represent all technical services subgroups-- we will evaluate and identify subgroups that may play an additional role in strategic goals. Completing the "grid" will aid in constructing the framework for implementing the strategic plan and analyzing the organizational structure of the libraries in the context of strategic planning. The evaluation starts with the large, system-wide bodies (the councils for example) and after the larger picture is viewed, our evaluation will identify smaller subgroups who can participate in a second run of the "grid" to add more granularity to the picture.

PC Working Group grant-funded equipment policy-Anne Butman

Anne Butman presented a new policy which states that "The PC working group recommends that all new computing equipment to be acquired with funds from external grants follow the guidelines reflected in that list of supported equipment." The systems department has a list of supported computing hardware and software (http://www.libraries.rutgers.edu/rul/staff/systems/policies/current.shtml).
Before purchasing equipment, grantees should make sure that the equipment and software is supported by the systems department. This policy addresses a need for standardization in the hardware and software purchased while acknowledging the need for flexibility and openness for projects with special computing needs. The policy urges evaluation of computing needs based on what is necessary and practical urging us to utilize the existing knowledge base in the systems department. Non-supported software should accomplish functions that cannot be accomplished by existing supported software. Non-supported or open-source software should be approved by the PC working group.

Open Repositories 2007 Report-Ron Jantz

Ron Jantz presented notes on Open Repositories 2007 Conference. Highlights include:

LOCKSS/Portico Comparison-Mary Page

Mary Page has been investigating back up strategies for our online journals. Two products/services under consideration are Portico and LOCKSS. Portico is a true archive of source files, in a single standardized NISO archival format, furnished directly from the publishers. The contents are released to the subscriber if there is a substantial loss (e.g. if a publisher goes out of business.)

LOCKSS is a system where each participating library purchases a small server (usually a PC) with accompanying LOCKSS software called a "locks box." All the subscribing libraries' lock boxes network with each other. LOCKSS represents integrated, shared storage as a preservation strategy wherein content is constantly compared among the hundreds of library lock boxes. With LOCKSS, access to the archives is triggered if the content from a publisher is not retrieved for any reason, and a LOCKSS copy is then provided.

TSC agrees that we need to have some sort of backup for our online journal subscriptions and an RUL electronic journal backup strategy like LOCKSS and Portico is a worthwhile endeavor because it is:

  1. A preservation tool
  2. Allows standardized access
  3. Helps regularize our vendor contracts
  4. Can allow opportunities for a possible statewide consortia wherein RUL can provide a leadership role.

TSC suggests that all the councils discuss this topic. Ideally, RUL should purchase both LOCKSS and Portico. In light of budget restraints, we recommend to begin with Portico (because it is the best from a technical point of view), however, Technical Services Council defers the ultimate decision to the Collection Development Council.

ALA Midwinter Future of Cataloging Overview

Mary Beth Weber attended the Future of Cataloging Forum at the ALA Midwinter Meeting. Because of its importance, in depth discussion was deferred to the March meeting. She will also submit a written report.

URL: http://www.libraries.rutgers.edu/rul/staff/groups/tsc/minutes/tsc_07_02_01.shtml
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