Individual Library/Collections Page Specification Sheet

Manual Contents

  1. Introduction
  2. Policies:
  3. Recommendations
  4. Modifying / Updating Existing Library/Collection pages

  1. Introduction

    This specification sheet is for the development of content and interface for Individual Library and Collections Pages. These specifications are for the new RUL website to be rolled out in the Summer of '99.

    Background: The proposed 'new' library pages will differ from the previous/current pages in two basic ways.

    • First, all library pages will eventually be converted to a standard look-and-feel to conform to the rest of the site.
    • Second, the content that was often found on individual library pages will be aggregated into easily navigable and maintainable lists/pages, primarily in categories in the 'Research & Reference Gateway' such as 'Finding Aids' & 'Research Guides'.

    This document was written as guidance to developers. Developers, however, should be aware that the Web Advisory Committee reviews and approves all new content before it becomes 'live' on the server.

    The RUL Webmaster (Sam McDonald) is available for consulatation and advice at (Alexander Library (732)932-7505)

  2. Policies:

    1. General requirements:

      All Library/Collections pages must reside on the primary RUL Web server to allow for standard headers and footers. An appropriate directory structure will be set up by the Webmaster to accommodate all pages with related images.

    2. Required Elements:

      • the RUL logo and the side bar to clearly identify RUL as the “owner” of the webpage/content
      • white as the background color, no textured wallpapers
      • link colors going 'off site' will be in 'default' link colors. All other links will be made consistent by the web master.
      • copyright notice at the bottom
      • Top 'backpath' navigation as on all other pages


      • title of the Library/Collection at the top, with the official mailing address
      • Cross-link to the Hours page
      • Links to directions
      • a page or pages describing the facilities...copying, # of computers, handicap access etc.
      • Description of collection(s)
      • Links to other libraries/collections/facilities in the same building
      • Cross-link to departmental personnel directory

    3. Excluded Elements:

      • do not use copyrighted images unless explicit written permission has been secured. Also in many cases Jeanne Boyle should be consulted regarding copyright.
      • use no Java, Javascript, Shockwave, Cascading Style Sheets or other active media
      • any images over 90KB

      (the logos, bars, copyright statements and other elements are available from the RUL webmaster)


      • Staff bios & pictures
      • Library specific indexes
      • Library specific databases
      • Research Guides...moved to Research & Reference Gateway-->Research Guides
      • Finding Aids...moved to Research & Reference Gateway-->Finding Aids
    4. Optional Elements:

      • Additonal pictures
      • some bars, bullets and icons can be library specific or the webmaster can create new blue ones


      • Donor the Changs
      • Room schedules
      • History of building etc.
      • (others possible)

  3. Recommendations:

    1. Content:

      Content for library/collections pages is being handled in 1 of 4 different ways.
      1. If the content pertains directly to the library and is not useful in any other context nor pertains to systemwide services/descriptions then it stays on the library page. eg. Library facilities, description of collection, mission
      2. If the content is a research-related resource such as a guide, bibliography, or how-to it is put on the Research & Reference Gateway-->(one of the categories). If it is especially pertinent to a specific library then it is cross-linked from that library. eg. Career's page at Kilmer
      3. If the content is deemed to be systemwide and it appears elsewhere, OR ought to appear elsewhere, then it gets moved. Crosslinked as necessary.
      4. If the content is deemed unmaintainable then it is left off and is either tabled for future development when resources are available or it is not included. (Other solutions than the web page may be used). Unmaintainable basically means that the material is volatile enough that it needs frequent updating or becomes innaccurate or out-of-date.

    2. Modifying / Updating Existing Library/Collection pages
      In order to have pages updated it generally only takes a message to the webmaster or a short meeting to have information updated. The most important part of maintaining pages lies in the process that occurs before it comes to the webmaster. Every page provided by a library ought to have an owner, either a Librarian or Committee. The owner needs to review the content for accuracy. The webmaster has no idea of what information is outdated unless some one tells him!
      Reviewed July 2002

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