Minutes of July 13, 2004 Meeting

Ka-Neng Au, Vib Bowman (via teleconference), Rebecca Gardner, Karen Hartman (recorder), Sam McDonald, Karen Wenk

1. Content Group Report (Au for T. Haynes)

At its most recent meeting, the group reviewed its "state-of-the-site" spreadsheet. The most recent round of index description revisions is almost completed-descriptions that had been in the old format. The oldest index descriptions in the new format will next be revised. As the committee looked at other sections of the site, it decided it needed to clearly define its role and drew up the following statement:

1) The Web Advisory Committee: Content Review Group (WAC-C) monitors the RU Libraries Web site to ensure that the content on it is up-to-date, accurate, and is reviewed periodically. WAC-C will 'nudge' RUL faculty and staff to maintain their content and keep it up to specifications.

2) WAC-C solicits or writes new content for the Web site as seems necessary.

3) WAC-C will document and share the policies, processes, and best practices for maintaining web- mounted content. The goal is to make difficult and arcane processes transparent so that previously difficult and complicated tasks become straightforward and routine.

4) WAC-C should, time permitting, review best practices and content mangement strategies done by peer institutions and bring those ideas for adaptation to the RU Libraries environment.

2. Design Group Report (S. McDonald)

The new RUL page was successfully launched on July 12, 2004. WAC-D members will notify Sam of errors, wacky stuff on the page. In the future, WAC-D will also develop a role statement.

3. Webmaster Report (S. McDonald)

Sam reported that Shawn had converted most of the applications to the new format; the PHP survey remains to be done. The ILL form has been converted to red. Rewriting the government e-journal script and all news before 2004 to the new format will be done shortly. He has contacted Mary Page re: the colors, etc. of the A-Z list. As the old website was frozen for two weeks, he is also catching up on miscellaneous work.

4. Liaison Reports (Au)

5. Site Usability Study (Hartman)

Seven usability studies of the old web site were completed. Hartman will summarize the results. Over the next few weeks, the group will try to administer the study again with the new site. We will also conduct more studies in the fall when the bulk of students return to campus.

6. New Business

Meeting dates for the remainder of the summer and this fall:

August 9, 2004
September 13, 2004
October 11, 2004
November 8, 2004
December 13, 2004

Recorder: Karen Hartman

URL: http://www.libraries.rutgers.edu/rul/staff/groups/web_advisory/minutes/wacmin_04_07_13.shtml
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