Minutes of June 5, 2014 Meeting

University Librarian’s Conference Room, 3rd floor, Alexander Library
2-4 p.m.
Katie Anderson (via video-conference), Ka-Neng Au, Jeanne Boyle (via video-conference), Joseph Deodato (Co-Chair), Rebecca Gardner, Melissa Just, Yuhwei Ling (recorder), Sam McDonald, Chad Mills, Laura Mullen, Tibor Purger (Co-Chair), Chris Sterback
Robert Cupyrk (attending in Natalie Wadley’s place)


  1. 2013 – 2014 Accomplishments, Updates on Integration, and Accessibility (McDonald)
  2. LibGuides migration and cleanup (Deodato)
  3. Usability Testing (Deodato)
  4. Governance (Sterback)
  5. Annual plan for 2014 – 2015 (Purger)
  6. Miscellaneous


1. 2013 – 2014 Accomplishments, Updates on Integration, and Accessibility (McDonald)

S.McDonald shared the accomplished tasks since the last Web Board meeting:

The integration of the Health Sciences web pages is scheduled for Monday, June 16. Pages are being migrated by Health Sciences staff and have been working closely with the web team to ensure a smooth transition. Redirects will be in place for the old pages on June 16 when the pages are moved.

Regarding accessibility, the web site should be compliant with current accessibility standards. However, other services such as the Library Catalog might have be investigated further to make sure they adhere to standards.

2. LibGuides migration and cleanup (Deodato)

J.Deodato reports that the LibGuides group is planning to migrate from current LibGuide system to the new version. Migration to version 2 of the LibGuide is currently scheduled for January 12, 2015. It features:

The current schedule for the migration is as followed:

There is a publishing workflow available but the LibGuides working group decided to not use it due to the potential bottlenecks it might present.

Suggestions from Web Board include:

3. Usability Testing (Deodato)

A user experience team proposal was presented by J.Deodato. The proposal lays out the potential charge, activities, membership and needs of a user experience team.

Comments from the web board:

A discussion was initiated whether the proposed team should be under USC or Web Board and the implications of each (reporting structure, authority to approve, etc).

The Web Board agrees to the formation of the team and empowers the team to form. The team will be included as part of the governance policy as well.

4. Governance (Sterback)

C.Sterback presented a new draft of the Website Governance for review.

T.Purger comments on the title of the document - it's meant to guide the web board in its work and used by the Web Board to govern its work.

A RACI chart compiled by S. McDonald lists the content owners as well as their respective "ownership" of the site. It should be made available and accessible on the site when completed. When the Intranet is fully developed, the RACI chart should reside there.

M.Just comments on the process and mentions that for some aspects of the site there might not one person but rather a group responsible for the content. She suggests there seems to be a perception that there is something missing in the reporting structure that gives the impression that faculty members do not know who or what group to submit changes for the website. Discussion ensued regarding the older Web Advisory Committee (WAC) and a possible need for a similar group in the current environment that could act as an “initiator” group for suggestions submitted by the faculty.

L.Mullen, J.Deodato, and M.Just should meet to discuss how this group could be set up and propose a solution to the Web Board.

5. Annual plan for 2014 – 2015 (Purger)

T.Purger presented a draft of the Web Board annual plan for 2014-15. Major projects for the coming year include:

Other notable projects include:

The plan was approved and accepted by the Web Board members.

6. Miscellaneous

Branding of licensed library resources: J.Deodato demoed a proof-of-concept developed by Joe Abraham for USC that provides Rutgers Libraries branding for licensed library resources. The output of the tool (http://alexref.rutgers.edu/rul_banner/create.html) wraps the resource in a page where the Rutgers Library brand, help, and service links are placed on top of the page via iframes. Several pros and cons were discussed including technical issues (it doesn’t work on all resources' sites) and security concerns (using iframes and https, etc.).

The Web Board agrees that while the concept might be desirable, the concerns of implementing such a tool might not be worthwhile. It is recommended that this topic be revisited with the USC for further discussion and evaluation.

URL: http://www.libraries.rutgers.edu/rul/staff/groups/web_board/minutes/web_board_14_06_05.shtml
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