New Brunswick Collections Group Meeting Minutes
Friday, September 12, 2003

Present: Kayo Denda, Howard Dess (Chair), Lourdes Vázquez (recorder), Tom Glynn, Karen Hartman, Helen Hoffman, Mei ling Lo, Kevin Mulcahy, Laura Mullen, Jim Niessen, Matthew Sheehy, Connie Wu, Pat Piermati, Gracemary Smulewitz, Karen Wenk, Brian Hancock, Jane Sloan, Triveni Kuchi.

Approval of Agenda: Agenda was approved.

Approval of Minutes: Minutes from the previous meeting were approved with some changes.


Budget FY 2004 update:

Dr. Furmanski met with Marianne Gaunt and the Cabinet this week and discussed the way he would be approaching budget planning. He has asked us not to make any cancellations until he works out an appropriate budgetary solution to the FY 2004. As of today we still don't have a definite budget scenario and the Sub-groups chairs recommended sending the possible cancellations from periodicals to Mary Page, with copy to Gracemary and the Sub-chairs as done previously. The cancellations are based on what was paid last year. The dateline cancellation date was extended for another three or four days.

The chair distributed and presented a two-page document entitled "2004 State Collections Budget Scenarios" prepared by Robert Sewell. After a discussion, the group concluded that a total of 1 million and a half were needed to cover the base budget and all the resources needed for this year.


Budget planning:

Due to the fact that Dr. Furmanski is establishing a Budget Task Force to examine an all-funds approach to budgeting (sources of funds) the group decided to create a subcommittee that will explore how we might better manage the budgeting process in the future. A white paper with a set of recommendations for submission to CDC and Marianne Gaunt will be presented. Kayo Denda, Jane Sloan, Kevin Mulcahy, Lourdes Vazquez and Howard Dess (Chair) will be the members of this committee.


User surveys:

In lieu of the hundreds of emails and telephone calls from faculty to the Office of Academic Affairs, and the President Office, protesting the recent e-subscriptions library cancellations, the group agreed that a sensible user assessment instrument is needed. Further analysis and discussion is needed.

Meeting adjourned at noon.

Respectfully submitted,
Lourdes Vázquez