Minutes of November 19, 2010 Meeting

F. Austin, M. Belinsky, J. Cassel, K. Denda, M. Fetzer, R. Gardner, S. Harrington (recorder), K. Hartman, H. Hoffman, Q. Hu, T. Izbicki, M. Kesselman, M. Lo, J. Mardikian, K. Mulcahy, J. Nathanson, J. Niessen, M. Oswell, D. Schulman, J. Sloan, G. Smulewitz, G. Springs, M.B. Weber, R. Womack, T. Yang

1. Approval of Agenda

The agenda was approved as submitted.

2. Reports and Updates

R. Womack, NBCG Chair: The chair’s report was distributed to the nbcg@sakai list by R. Womack via email on 11/18/10. It included a brief update on approval plan spending and the message that non- state funds have been allocated, so please begin spending funds immediately.

T. Izbicki, AUL for Collections: We are beginning to receive serials billing estimates for the coming year. We have asked Swets and Ebsco to project billing totals, if possible. It is possible that extra dollars due to savings may be returned to selectors to order new subscriptions, but it’s not clear if this will take place, because the overall cost picture remains unclear. Approval plan changes are going into effect. Phonothon revenues are down this year, as are gift fund payouts.

K. Hartman, Chair, LRC and Social Sciences Subgroup Chair: The Library Resources Council has spent a great deal of time on the budget. LRC has also reexamined policies including course reserves and textbooks. Social Sciences selectors are reminded to send in their orders; K. Hartman distributed instructions for order submissions.

K. Denda, Arts and Humanities Subgroup Chair: Arts and Humanities orders are currently being received. Please continue to spend money and send orders.

T. Kuchi, General / Reference Subgroup Chair (in absentia): T. Kuchi has assembled a small team consisting of J. Nathanson and G. Springs to consult on general/reference orders. Please send recommendations to T.Kuchi.

G. Smulewitz, DTS: S. Graham has joined DTS and will work on issues related to government documents, marcive, and eventually, electronic resources. Some microfilm titles will be moved to the Annex including American Periodical Series and Early English Books Online. ERIC locations will be reconfigured. The Elsevier Science Direct package has been renewed. Minor revisions are being proposed to the Wiley package, affected selectors have been contacted. The Oxford and Cambridge packages have been renewed. DTS is putting together a master spreadsheet which includes all collections, titles in collections, fund codes, and prices.

3. Getting Books to the Shelves More Quickly (Goal Item): M. B. Weber

M. B. Weber distributed a “Report to the New Brunswick Collections Group” that discussed changes to the ordering/receiving process as well as the changes to address the backlog of newly purchased monographs.

One goal item for the year is getting books to the shelves more quickly. M. B. Weber indicated that expanded use of brief records would be one way of making this happen. There is a delicate balance between sufficient and insufficient information in a brief catalog record. An ideal backlog would be about 2-3 months long. F. Austin’s group will lead this effort. F. Austin indicated that she is taking a holistic approach to tackling this issue. A closer relationship has been developed between Acquisitions and Cataloging, as K. Ritter has joined F. Austin’s team. F. Austin mentioned that series orders are a particular concern for her, and the group discussed potential solutions in this area, including manual intervention at the point of order. The conversation segued into a discussion of foreign language materials, and it was queried if there is a basic set of information needed for foreign language materials. F. Austin indicated that she would consider this issue, M. Belinsky indicated that title, publisher, and ISBN are normally sufficient. R. Womack indicated that NBCG will follow-up sometime in the spring to explore the efficacy of this brief catalog record and backlog reduction strategy.

M. B. Weber also noted that the patron-driven acquisitions project is moving forward, M. Lo and M. De Fino will offer a breakout session at the 2011VALE conference.

Finally, an updated TAS/Cataloging/Acquisitions contact list has been prepared

4. International Program: K. Denda

Dr. Joanna Regulska, chair of the International Advisory Board, on which K. Denda sits, is organizing an audit to determine how the Rutgers community connects to the globe, and in turn, how the world connects to Rutgers. The audit will survey units, primarily in New Brunswick / Piscataway, about what kinds of things are happening to support international programming within the units. K. Denda indicated that this is an opportunity talk about the Libraries foreign language, international studies, and interdisciplinary studies collections. K. Denda asked for volunteers to serve on a small team to work on this survey for the Libraries; T. Yang, K. Hartman and J. Sloan volunteered. T. Izbicki and M. Fetzer will also be involved. Expansive thinking is useful in terms of collections that support global studies; it is important to consider bother format and content of materials. During the spring semester a panel will take place on the value of foreign languages in the professional schools.

5. Douglass Weeding: T. Izbicki

The second phase of the D21 project to create space for the Media Center and music and performing arts collections is taking place. This will also result in more study space, and more space for classes that require the use of musical scores. A number of concerns were raised regarding the stewardship of our collections and our responsibilities to on-campus communities. Given the inevitability that such projects will continue to take place, a philosophy and rationale for how we conduct our work on this area should be promulgated.

Several specific concerns were also raised:

6. Cinema Studies Collection: J. Sloan

J. Sloan distributed a document entitled “Relocation of Cinema Studies Collections,” which discussed the relocation of the Cinema Studies collections to the Douglass Library and the rationale for this relocation, classifications affected, and actions to take place. Members of the teaching faculty were consulted during this process. Work is ongoing; please share feedback with J. Sloan.

7. Announcements

There were no announcements.

8. The meeting was adjourned just before 11:00 a.m.

Following the meeting there was a discussion and Q&A session with Kathy Brannon of Coutts.

URL: http://www.libraries.rutgers.edu/rul/staff/nbl/nbcg/minutes/nbcgmin_10_11_19.shtml
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