Minutes of February 10, 2012 Meeting

Joseph Abraham, Stephanie Bartz, Natalie Borisovets (guest), Joseph Deodato, Mary Fetzer, Rebecca Gardner, Tom Glynn (Chair), Qian Hu, Karen Hartman, Mei Ling Lo, Kevin Mulcahy, Jill Nathanson, Michelle Oswell, Chris Sterback (guest) Myoung Wilson, Ryan Womack (recorder)

1. Chair's Report (TG)

Minutes were distributed via email for a meeting regarding improvements and upgrades to Alexander IHLs and the TLH. Please contact Tom if you have suggestions.

Alex's SCI intern Zoe can assist with projects. Contact Tom with ideas. Working more closely with SCI students interested in public services in academic libraries is a NBISG goal this year. It would have been preferable for NBISG to work cooperatively with a cohort of SCI students.

Librarian's toolkit. A collaborative Libguide is suggested as an easier alternative.

Looking into syncing NBCG and NBISG into meeting every other month.

Online meetings can use Adobe Connect or Elluminate to save time and make collaboration easier.

2. AUL Report (MF)

Mary has collected feedback on problems with instructional facilities and met with IIS staff to discuss upgrades. The first priority is the Alexander IHLs, to make them reliable and dependable. Some of the fixes will be implemented in the short term. Other upgrades are planned for the long-term.

Kilmer has higher netbook circulation than Alex and will receive five additional netbooks.

Distributing the tasks of the reference team leader among more than one librarian sometimes causes problems for the AUL in terms of getting prompt decisions and answers to questions. This should be considered going forward.

Mary showed the new RU webpage for Undergraduate Education.

3. Allowing guests with extensive research needs more time on PC reservation (TG and JA)

Alumni, community borrowers, and researchers from other institutions could be given additional hours. We still need to watch out for abuses and complaints. We should distinguish and prioritize research use. We still do not allow high school students to use our computers, even after they have come for classes and tours. Criteria for different levels of access must be clear.

Joseph Abraham outlined the technical possibilities for access under PC Reservation.

Having an open computer (research kiosk) with a whitelist of approved sites is an option, but this involves extensive maintenance.

To have extended hours for "VIP" patrons under our current system, we would have to set aside separate banks of computers.

Discretionary time extensions are technically feasible. But this forces individual librarians to make case-by-case judgements as to what is worthwhile use of a computer and could cause inequities. We can also let users add extra time on their own, which could only be allowed if no one is waiting.

There is a charging system that allows an alternate way to allocate minutes by week or month rather than by day, but the screens will confuse patrons since they refer to dollars charged.

Another option is to have different time limits at different libraries. But this would prevent users from having a consistent use of time across the system and would be another source of confusion. Problem guest would migrate to the library that allowed the most time.

Kilmer has no machines to spare. Alumni are the most unhappy about the length of time they have on computers. Extending the time is too subjective.

Consensus was that VIPs should be allowed (for alumni and community borrowers). VIPs will get 4 hour time limits. We discussed defining a category for researchers, but it is difficult to identify them in any systematic verifiable way. We may discuss this and other categories of borrowers in the future after we have implemented an initial solution.

Tom and Joe will discuss implementation options with Judy.

4. User Interface for VALE shared catalog (NB and CS)

VOIT (Vale OLS Implementation Taskforce Team) has been evaluating the Interface to be used in a state-wide catalog. Chris Sterback is the Rutgers representatives on this group. The backend of the system will be Kuali/OLE, and the interface will most likely be one of those demonstrated here, either Vufind, Blacklight, or Extensible Catalog (XC).

Feedback for the selection will come through various invitations for comment, and can be given directly to Natalie and Chris. Discovery layers are being adapted to work with these interfaces.

Natalie demoed each of these interfaces. VuFind is used by Villanova Libraries. Blacklight is used by U. Virginia's VIRGO catalog. XC is developed by University of Rochester, but is not used anywhere yet. XC is not MARC dependent, so it can search across repository, web site, and other sources alongside the catalog. XC implements FRBR. There is a demo at http://xc-demo.carli.illinois.edu/xc-1.0rc-test/ Chris will email to NBISG via Tom Glynn a list of links, articles, etc. relating to their demo.

5. Mobile devices (JN)

Three of the four mobile devices have arrived, and are being distributed to libraries, and will be rotated on a monthly basis.

6. Announcements

Other agenda items are postponed to the next meeting.

Joseph Deodato announced that the Web Board will be doing usability testing for the new sites with a small group of students at the end of the month.

Michelle announced that the Douglass office move is almost complete.

URL: http://www.libraries.rutgers.edu/rul/staff/nbl/nbisg/minutes/nbisg_12-02-10.shtml
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