June 16, 2000

Meeting called to order 12:45 pm

Attendees: Stephanie Bartz, Ellen Calhoun, Ilona Caparros, Emily Carey,
Howard Dess (recorder), Mary Fetzer, Rebecca Gardner, Brian Hancock, Marty
Kesselman, Linda Langschied, Jackie Mardikian, Kevin Mulcahy, Leslie Murtha,
Ferris Olin, Penny Page, Pat Piermatti, Francoise Puniello, Thelma Tate,
Farideh Tehrani, Ryoko Toyama, Myoung Wilson, Connie Wu

1. Minutes of meeting of April 21 approved.

2. Announcements from the Chair-Mary Fetzer

* Meeting schedule for July-December 2000 distributed already via email.
* Tenured faculty meeting needed in tandem with July 21 meeting.
* Demo of Camden database scheduled for July meeting.
*Additional volunteers need for the Conference Committee, to plan the
special event scheduled for Jan. 2001. Thus far, Marty Kesselman and Jeris
Cassel have volunteered. Interested parties should contact Mary Fetzer.
*Suggestion that librarians designate an alternate to council meetings if
members must be absent

3. New Brunswick Director's Report-Ryoko Toyama

* As of July 1, 2000, a maximum of 22 vacation days carryover from the prior
year will be permitted.
* Faculty members are requested to inform the administrative team when
vacations will be taken.
* Annual reports are due from the chairs of the various functional groups.
Also, all librarians are urged to submit personal annual reports covering
significant events or accomplishments during the prior year. Ryoko
recommended providing more rather than less detail; are used as the basis
for FASIP. All annual reports are due by July 15. Team chairs should send
their reports to Ryoko, with copy to Mary.
* The unit mission statement should be updated for FASIP.
* Upcoming sabbaticals: Connie Wu and Ilona Caparros, starting July 1; Marty
Kesselman and Mary Page, starting on Jan. 1, 2001.

4. Deputy Director's Report-Francoise Puniello

*Computer usage and availability at SERC is under review.
* The Annex project is going well.
* Our diversity intern's next assignment will be Marianne Gaunt's office,
over the summer.
* Ferris Olin has organized a retrospective exhibition of Halina Rusak's
work in July, and a retirement party for Halina is scheduled for July 13,
3:30-5 pm, in Douglass Library.

5. Adoption of bylaws-Mary Fetzer

Mary Fetzer codified prior NBLF decisions to form the basis of a set of
by-laws for NBLF. Addie Tallau recommended one addition, namely, that
Robert's Rules would govern all meetings except where contradicted by these
by-laws. The by-laws, as amended, were unanimously adopted.

6. Travel policy-Mary Fetzer

Guidelines and procedures governing the disposition of travel funds for
librarians were distributed by email. After some discussion, the following
amendment was offered: the chair of the Travel Committee should present an
oral report on a quarterly basis to the NB Library Faculty as to the
disposition of funds during that quarter. The guidelines, as amended, were
unanimously adopted by the faculty.

In a related announcement, Francoise Puniello noted that a smaller pot of
money was available for staff travel purposes. Specific recommendations
should be sent to her attention.

7. Policy on Librarian V employment practices-Myoung Wilson

A summary of principles and policy recommendations regarding the hiring and
employment of Librarian Vs was submitted by M. Wilson for discussion and

M. Wilson provided background information: R.Toyama asked MW, as chair of
NBISG, to review the current status of Lib. Vs in the NB organization
because the number has grown to the largest level in our history, mostly in
the information services areas. The primary reasons for this increase are
related to the fact that we are in transition to a digital future and have
also encountered problems in acquiring tenure-track hires for a number of
open lines. Resorting to the use of Lib. Vs has been a convenient way to
deal with this situation on a temporary basis. However, there is concern
that if the number of Lib. Vs continues to grow, and if no limit is imposed
on annual renewals, we are creating, de facto, a two-tier system comprised
of tenured librarians and non-tenure track librarians, and if continued
unchecked, this situation might serve to weaken or threaten the faculty
status of Rutgers librarians. The policy recommendations submitted to NBLF
focused on setting certain limits and restrictions on the use of Lib. Vs.

The ensuing discussion focused primarily on the proposed two year employment
limitation for Lib. Vs., which was viewed as too restrictive:

M. Kesselman: Our needs are best met in some cases by keeping a L-V longer
than two years.
M. Fetzer: The number of L-Vs appears will be decreasing as we fill vacant
lines so issue may become less pressing.
L. Langschied: Not good for us to be too rigid about this.
K. Mulcahy: Do we want to throw out experienced L-Vs, if permanent
replacements are not available?
R. Toyama: Resignations, retirements will continue. Reminded the group of
some legal considerations. University guidelines for employment must be
followed, including termination rules for L-Vs, which reduces our
flexibility. Legally, we cannot terminate L-Vs with only 60 days notice.
AAUP is also raising questions about the number of L-Vs in the library
system. Cost considerations also come into play: employment beyond one year
necessitates providing benefits.
MK/KM/LL all agreed that we are in an anomalous situation right now that is
gradually resolving itself. Therefore, don't base new rules on an anomalous
L. Murtha: Speaks from her own experience as a L-V for 6 years. Good
learning experience. Agrees that we should be wary of creating a two-tier
system which might weaken tenure. However, she considers current proposal
too rigid. We need more flexibility, but justification to retain L-V in a
given position for more than 2 years must be strong.
E. Calhoun: A possible alternative to the use of L-Vs would be to close
ranks until such time as permanent tenure-track people could be hired.
A. Tallau: We should not impose a two year limit.
T. Tate: Worried about weakening faculty status for librarians if number of
L-Vs remains too high for too long. What about use of L-IVs instead?
M. Kesselman: L-IV is part of tenure stream, L-V is not. Easier to hire for
L-V position than for L-IV or higher. MK can make a case for some permanent
L-V lines. Must look at each case individually.
L. Langschied: Does not consider the current L-V situation to be a threat to
faculty status. Teaching faculty has analogous situation and does not
consider it a problem.

Final consensus of the group: the proposed two year limit on employment of
any individual L-V was rejected, but the other operational proposals were

The original proposed text read "All librarians appointed at V level will be
clearly informed that this is one year, terminal appointment. Only when
there is a good cause, it will be extended for another year maximum. No
librarian Vs will stay in the position more than two years. Librarian Vs are
encouraged and advised to seek regular positions either within RUL or

Tallau then proposed a modification to the proposed language that, in
effect, eliminated the two year employment restriction. The document, as
amended, was then adopted by the group. Part II.1 is now to read: All
librarians appointed at V level will be clearly informed that this is a one
year, terminal appointment. Only when there is very good cause, it will be
extended. Librarian Vs are encouraged and advised to seek regular positions
either within RUL or elsewhere.

8. Reports and goal setting for 2000/2001:

Oral highlights of team activities for the year were provided by H. M. Dess
for Collection Development Group; by M. Wilson for the Information Services
Group; and by M. Kesselman for the Technology Group. Full details will be
presented in the annual reports due on July 15.

9. Old business

None reported.

10. New business

None reported.

Minutes submitted by H. M. Dess
June 27, 2000