New Brunswick Libraries (NBL) Faculty Meeting November 19, 2004
LSM Special Collections Room, 9:30 a.m.

Attendees: Stephanie Bartz, Ellen Calhoun, Jeris Cassel (recorder), Kayo Denda, Howard Dess, Mary Fetzer, Constance Finlay, Rebecca Gardner, Tom Glynn, Karen Hartman, Helen Hoffman, Marty Kesselman, Mei Ling Lo, Jackie Mardikian, Kevin Mulcahy, Laura Mullen, Francoise Puniello, Jim Niessen, Penny Page, Pat Piermatti, John Shepard, Farideh Tehrani, Karen Wenk, Myoung Chung Wilson, Ryan Womack

1. Agenda

The agenda was approved.

2. Minutes

The minutes of the October 15 meeting with corrections were approved.

3. Directors’ Reports

F. Puniello reported on lines in regards to Triveni Kuchi’s Spring 2005 sabbatical, Heather Huey’s resignation effective December 17, and Hector Perez-Gilbe’s recent resignation.

The budget is dwindling with such items as the increase of 45 cents per hour extra for COLT employees working after 3:00 p.m., wiring at Chang for NetOP, and development of a small electronic classroom for Art Library. There are a number of building/facilities projects to be done: roof work, replacing leaking windows, replacing furniture at LSM, painting at Kilmer, and the replacement of HVAC at Alexander. M. Gaunt and F. Puniello met with VP for Student Affairs Blimling who expressed interest in establishing a café in the portico (to be enclosed) at the Alexander Library.

F. Puniello reminded the group that it is best not to take vacation days at the height of the academic year.

F. Tehrani stressed the need to review the collection policy for accepting gifts. Mildew and mold have been discovered on numerous gift books. J. Shepherd suggested the implementation of a curatorial review form versus the acknowledgement form. The CDC draft gift policy was never passed, but an NBL policy was. Howard Dess will review and send current policies to the group. John Shepard will review forms.

The issue of responsibility for the maintenance and coordination the global outreach books program in T. Tate’s absence was raised. This will be discussed with T. Tate before a substitute is involved. In the meantime, discretion is to be used in accepting books for the program.

F. Puniello announced that this is the last year for the ACIC funds.

4. New Brunswick Libraries Goals and Priorities 2004-2005

F. Puniello distributed a handout with five goals and respective champions for New Brunswick Libraries in 2004-2005 for review and discussion. K. Mulcahy, champion for the goal of exploring ways of enhancing the faculty’s participation and role in governance to ensure the best possible structure for the New Brunswick Libraries, posed the question “What obstacles do people see to participating?” Unwillingness and team limitations were responses. Suggestions included having elected deputies for groups and providing active leadership mentoring for these individuals, provide more opportunities for grooming leaders, include faculty leaders in the Futures Group, and increase looking outward versus inward.

5. Electronic Reference Resources

J. Cassel reported on the NBCG Reference Subgroup focus on the issues of access and collection strategies for electronic reference works. The group is generating a list of general use reference sources considered indispensable as means for helping the group consider collection strategies. To assist with this, the indexes and databases list from the RUL website was distributed and everyone was asked to indicate which sources they had actually used and/or knew the general content and (2) everyone was asked to submit titles or types of general use reference sources considered indispensable.

6. Travel Funds Allocation

F. Puniello announced that someone is needed to assist with the allocation of travel funds for faculty. It was suggested that this be the responsibility of the faculty chair, deputy chair, or the deputy chair and an elected individual This item was tabled until the next meeting to allow for the checking of the NBL bylaws. Joe Consoli will be asked to attend the next meeting to review the travel funds allocation process.

7. Instant Messenger Applications for Reference

M. Kesselman and K. Wenk demonstrated and discussed the use of IM for responding to reference questions. A number of libraries have already incorporated this at the reference desk. The key advantage of IM for reference is that the individuals do not have to go to the library or to the RUL website to ask a reference question. IM implies instant response, but there are messages that can be used to note that either the responder is not available or responds during certain hours. Further discussion for the use of IM at NBL reference desks is needed.

8. NBL Exploratory Committee

J. Cassel reported that the committee has reviewed position descriptions and will provide further information at the next NBL faculty meeting.

9 Next Meeting

The next meeting will be at the Douglass Library on December 17.