New Brunswick Libraries Faculty Meeting Minutes -- February 8, 2008

Present: Stephanie Bartz, Ellen Calhoun, Jeris Cassel (recorder), Caroline Caviness, Kayo Denda, Valeda Dent, Howard Dess, Mary Fetzer, Lila Fredenburg (guest), Judy Gardner, Rebecca Gardner, Tom Glynn, Sara Harrington, Karen Hartman, Helen Hoffman, Tom Izbicki, Triveni Kuchi, Mei Ling Lo, Jackie Mardikian, Kevin Mulcahy Laura Mullen, Pat Piermatti, Jim Niessen, Donna Schulman, John Shepard, Jane Sloan, Ryan Womack (chair), Myoung Wilson, Connie Wu

Adoption of Agenda
The agenda was adopted as submitted.

Approval of Minutes
The minutes of the December 14, 2007 meeting were approved.

Ryan noted this as the final NBLF meeting with Pat Piermatti and Howard Dess.  He expressed pleasure working with them and an appreciation to them that was acknowledged by all with applause for the retirees.

Diversity Education Program
Lila Fredenburg distributed and reviewed the handout Prototype Program for Diversity Education for Rutgers University Libraries.  Lila presented the background and rationale for a diversity education program in the library based on the RUL strategic plan and on the diversity initiatives proposed by President McCormick in his 2007 annual address.  She outlined the objectives of the five-part program, which extends from March through August 2008, of lectures, workshops, interactive theatre presentations, dialogue groups, and guided conversations.  The program will be instrumental in making the library a leader in diversity.

Lila responded to questions regarding the inclusion of sexuality, transgender, disability, and bilingualism in the program.  The first three issues are covered in the program.  The university does not have a policy on bilingualism in the workplace, so it is not currently addressed in the program.  To the question of bringing in a theatre group from the outside given the talent within the library, Lila responded that she preferred an external group for the purpose, but internal individuals would be involved in other activities.  Suggestions were proposed on making the program more available to everyone by repeating sessions in the evenings and spreading programs throughout the year.   

Employment of Foreign Nationals
Lila distributed a handout outlining information regarding the employment of foreign nationals, including overview of U.S. immigration, non-immigrant categories, and labor certification.  She noting referring to the legal experts for this complex area.

In response to questions regarding recruitment and selection of candidates, Lila emphasized the importance of selecting candidates that meet the qualifications stated in job ads.  She also recommended that unless the position is highly specialized, committees not look at candidates outside of the United States.

Discussion of Positions
Discussion documents for the position descriptions for a Latin American and African Studies Librarian and an Environmental Sciences Librarian were distributed prior to the meeting.  Jeris noted that the Exploratory Committee focused on standardizing the language regarding general responsibilities and requirements of the positions. 

On the Latin American and African Studies Librarian position, there was consensus on (a) changing the title to Area Studies Librarian, (b) using Sub-Saharan Africa, (c) coupling North African with Middle East studies, (d)  using a team approach, (e) strengthening the language of collegiality, and  (f) ,clarifying statements on reference, instruction, and collection development qualifications.

On the Environmental Sciences Librarian, Helen Hoffman provided context for the position in response to a queries.  Jackie Mardikian is taking the Pharmacy area and will no longer have instruction coordinator responsibilities. A good science librarian, a high level person, who can cover a lot of areas is needed.  The position is based at the Library of Science & Medicine versus Chang because it will be more practical for coordinating instruction and for the growing movement to a team approach within the sciences. Consensus was to move the statement on the coordination of library instruction higher in the description and add “relevant” to the advanced science degree qualification statement.

Faculty Compensation Program
Ryan reviewed the program.  The criteria have been distributed.  Recommendations are due to the University Library by February 25.  The PEC (Kayo, Jackie, Sara, and Ryan) will develop a timeline.  Increments will be based on percentages, steps no longer exist.  The period being reviewed is the prior fiscal year so the PEC will be working from the last annual reports and can opt to request other information from the faculty.  The increase is a permanent salary increase, not just a one-year increase.

Discussion of AUL Report
Valeda announced that instead of taking up meeting time with an oral report, she will send her reports with the agendas.  She will respond to questions regarding reports at the meetings.

In response to questions regarding the CLIR Faculty Research Behavior workshop at UC Berkeley to be attended by Valeda and Chad Mills, Valeda explained that the workshop was by invitation and requirements were predetermined by CLIR (Council on Library and Information Resources).  Requirements included attendance by a systems/technical person and a librarian.  Valeda noted that the intention is for workshop participants to learn how to do basic ethnographic research of faculty in their research environment and to teach others at their respective institutions how to conduct such research. Examples of University of Rochester’s ethnographic studies are available on the web.  

Travel Report
Jane reported that the allocations for NBL travel funds are completed.  She reminded the group that NBL funds are only a portion of funds available for travel.  For major travel plans, everyone should think ahead for a whole year.  For small travel plans, individuals should submit requests throughout the year. 

NBCG Report
Kevin waived giving a report at this time. 

NBISG Report
Tom reported that the group had not met since the last NBLF meeting.  There will be continuing discussion on instruction at future meetings.  NBISG is working on an NBL-wide reference assistant system and will be addressing other issues such telephone reference and virtual reference between Douglass and Kilmer.   

Next Meeting
The next meeting scheduled on March 14 was cancelled due to conflicting events that library faculty will be participating in, such as the Columbia Reference Symposium.