New Brunswick Libraries Faculty Meeting: Minutes of the November 14, 2008 Meeting

Tom Glynn, Sara Harrington, JP Consoli (recorder), Myoung C. Wilson, Tao Yang, Kevin Mulcahy, Ryan Womack, Donna Schulman, Jeris Cassel, Connie Wu, Jackie Mardikian, Mary Fetzer, Karen Hartman, Triveni Kuchi, Rebecca Gardner, Jim Niessen, Stephanie Bartz, Tom Izbicki, Mei Ling Lo, Valeda Dent Goodman, Jane Sloan (chair)

The minutes of the October 10th meeting and the October 17th "Report of the special meeting" were approved.

Jane Sloan:

The reorganization of administrative services has been put on hold due to budget constrictions.

Henceforth Minutes of meetings will be made available on the Library Website immediately after they are approved by the faculty through email.

Valeda Dent:

No questions were put forth concerning her report submitted electronically to the faculty.

NB Faculty needs

Sloan and her committee - Ryan Womack and Triveni Kuchi -- presented two charts. The first comparing degree programs, graduating undergrads and grads, ft and pt faculty, collection funding specifically for that department or program and fully dedicated and partially dedicated librarians to each program. This was prepared from the RU Fact Book. The second, prepared from departmental information was more detailed and included "affiliated" faculty as well. Important to note is the Fact Book figures include all RU degrees while the more detailed report focuses only on the New Brunswick/Piscataway areas. Fund information was from Sirsi 2008 figures.

Mardikian pointed out that UMDNJ is not represented in the reports. Other suggestions were submitted and discussed including: Parceling out Yankee Plan monies (Mulcahy)

On-Line expenditures need to be represented (Yang).

There was a consensus to move from the number of degrees granted to the numbers enrolled in each subject or program area.

The GOAL of this study is to understand and clarify the need for library faculty lines.

Izbicki suggested we footnote interim assignments clarifying those who have accepted the responsibilities of others above and beyond their regular duties.

Mardikian suggested the raw data be sent to the administration to review,

Wu believes Institutes and Research Centers might be added. And the AAUP should receive this information also.

Fetzer cautioned that this information must be used solely for the purpose of line allocation.

Many pointed out that information on joint departmental appointments, unless formally proposed, is not kept by the university.

Niessen believes the permanent positions lost through attrition should be duly noted.

A general discussion ensued concerning the importance and/or validity of the inclusion of Institutes and Collection development formulas as legitimate variables in determining faculty lines.

Dent mentioned the 14 futuristic new ideal lines created by cabinet [in response to the AAUP requirement to add faculty lines over the length of the current contract] and then asked us to rank the actual empty lines in order to do real cutting by November 16th. She specifically wished to know if the old ranking still stood because she is required to give back $270,000 in this second round. Dent informed us the first cut was 5%, this second was 3.8% and there could be a possible third of between 7% and 10%.

The faculty pointed out that NBL was the only unit to have lost a significant number of lines. In 1998-99 we had 45.4 lines and now 32.17. Consoli, with agreement from colleagues, finds bewildering special "deals" (not his words), made by the administration that allow individual faculty to transfer to other units, move from calendar to academic year appointments and to be granted leaves of absence without regard to the health and well being of the entire unit.

Some (Niessen) suggested we cut more collection monies while others (e.g. Dent, Mulcahy) disagreed.

Dent clarified in simple terms that 2 lines must be dropped or the monies would have to be found from some other personnel means. The unit consensus was to give back the last two lines from the original vote:
Environmental Sciences Line
Instructional Teaching and Development Line

Dent explained the need to keep voucher funds and explained that Access Services would be giving up three lines:
Assistant Head
Library Associate II
Library Assistant II

Douglass Music Task Force (Sloan, Izbicki, J. Gardner, Denda)

Izbicki is acting librarian for the music area. He has begun to study the organization and intends to prepare for its merger with some aspects of Douglass Library in general.

(Sloan) The move of the Media Center to Douglass Library is now on hold due to the budget. It involves a plan to merge Music non-print collections into the general media collection (from Kilmer) on the second floor of Douglass Library. In the absence of the "D21" renovation of the entire building, printed items for Music would continue to remain in its current location. The task force believes closer study is needed to guarantee a smooth transition for music library users through these incremental changes. They are looking for additional members for the work. Mulcahy will put the composition and widened goals of the task force -- to study collections and service provision in the Douglass building as a whole -- on the agenda of the NB Collection group meeting.

Tom Izbicki wanted to give special thanks to Chiaki Mills, John Rake, and Andrew Ruggiero for the superb work they have done during this initial transition.

Further Discussion

(Wilson) brought up the issue of repetitive teaching of Information literacy in various classes. The idea of 1-4 levels (scaffolding) of Information literacy and taking into account curriculum content received positive feedback.

The NBISG is dealing with new curriculum and implementing specific competencies. The ISC (Instructional Services Committee) has been addressing this issue for many years, but the university curriculum has not been structured to allow for such scaffolding for information literacy/library research skills. The newly transformed undergraduate curriculum may provide more opportunities for implementing these competencies.

(Mulcahy) collection development

Monies should be dispersed by the middle of next week.

Approval books and slips are happily flowing through the system again.

By JP Consoli 11/20/08

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