New Brunswick Libraries Faculty Meeting: Minutes of the March 2, 2012 Meeting

Stephanie Bartz, Kayo Denda, Mary Fetzer, Rebecca Gardner, Tom Glynn, Qian Hu, Melissa Just, Triveni Kuchi, Mei Ling Lo, Jackie Mardikian, Kevin Mulcahy, Laura Mullen, Jill Nathanson, Jim Niessen, Michelle Oswell, Donna Schulman, Bob Sewell, Gene Springs, Eileen Stec, Myoung Chung Wilson, Ryan Womack, Connie Wu (recorder), Tao Yang.


The agenda was approved.


The minutes of the February meeting were approved.


New AUL, Dr. Melissa Just was introduced and every one at the meeting had a brief self-introduction.

AUL Report-MF/MJ

MF thanked everyone for getting the mid-year reports to her via deadline. All individual ones were in a ZIP file and will be sent to MG. MF will develop the RIS mid-report report.

With input from librarians, MF will complete the Action Plan grid.

MF updated committee rosters under Public Services and RIS on the Libraries' web site. Please take a look to make sure everything is up to date. MF suggested that the person in charge of each committee will update the info. in the future.

RIS received $87,840 in salary saving this year, plus some money that rolled over from the previous year. We are using the money to pay PALCI, Rapid, IDS and some OCLC charges. The rest of money will be used to upgrade computers, software, equipment and furniture. Etc.

MF met with TAS people to discuss upgrades to the IHLs and the TLH. MF forwarded MG an RIS big ticket request and hope to get some funding for the things RIS budget cannot cover.

A farewell party for Jeris on April 12 is under planning. Jill Nathanson graciously agreed to take over the planning and scheduling of the all instructional activities in NBL for the near term.

MF is looking forward to serving as MJ's backup as the Deputy. She will be handling personnel actions and write draft narratives for MJ.

MF thanked everyone for working with her during the past 2-1/2 years.

MJ started the orientation for the RUL. Will visit each library after the orientation, and then will meet with each librarian for a face-to-face meeting.

MJ has an open door office policy. As long as her office door is open, everyone can walk in to talk with her.

NBCG Update-KM

KM first shared functions and responsibilities of NBCG for MJ.

There are still about 50% of non-state budget are waiting for spending. Selectors need to act quickly.

KM checked Workflows. NBL book budget down from over one million to $800K from 2003 to 2012.


TG first shared functions and responsibilities of NBISG for MJ.

Following NBISG goals for 2011-2012 is on track:

  1. Explore a centralized telephone reference service for NBL;
  2. Help guide and mentor students who are interested in academic libraries in the MLIS program;
  3. Report reference and instruction statistics consistently across NBL.
  4. Develop a toolkit for new public services librarians in NBL.

The contract for the PC reservation will be end in July. We can change to another product.

Tablets are available at main libraries. Please play with them so we know what gadgets students are using.

Jeris' retirement will affect instruction services because she has been teaching a lot of classes and organizing many projects. NBISG will have a discussion on the issue.

Travel Update--JM & MK

$15,900 travel fund was allocated for this year. So far about $9,000 remains. If you are traveling before end of this fiscal year, please save your receipts for a possible additional reimbursement. All travel forms are under Budget Office web page. Any concerns about the travel policy, please bring it up to the faculty coordinator. Connie Wu will serve as a co-chair with JM for the Travel Committee.

Open Discussion of Vision for New Brunswick Libraries-RG

The attendees made the following points during the discussion:

At the end of the discussion, the group decided that NBL librarians will mainly discuss library instruction programs and Lines at its May 4th meeting. TG will provide some discussion points for the meeting.


RG: Please make nominations for NBL election.

LM: Please attend Digital Divides and Learning Divides: Challenges and Opportunities in Africa at 4:00pm on March 7th.

SB: Please make nominations for RUL election.


Meeting adjourned at 11:50am.

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