Acquisitions

47 Davidson Road
Piscataway, NJ 08854-5603
Contacts

The Acquisitions Department is located at the Technical and Automated Services Building on the Busch Campus. The department is responsible for ordering and receiving monographs, monographic series, media, music, ebooks that are sold individually (not part of a collection or a package), and other specialty orders.



Contacts

Head of CSRS Gracemary Smulewitz smulewi@libraries.rutgers.edu 848-932-6120
Head of Monograph Acquisitions
General acquisition procedures and questions
Megan O'Connor mr923@libraries.rutgers.edu 848-445-5893
Foreign Language Lucy Vidal lvidal@libraries.rutgers.edu 848-932-6119
Recurring Standing orders Robin Pastorio-Newman pastori@libraries.rutgers.edu 848-932-6130
Video Orders Cathy Pecoraro cathypec@libraries.rutgers.edu 848-932-6118
Scores/CD Orders Catherine Sauceda cr558@libraries.rutgers.edu 732-668-5640
Special Collections Orders Melissa De Fino mdefino@libraries.rutgers.edu 848-445-5881
East Asian Language Orders Li Sun lisun@libraries.rutgers.edu 848-445-5942
E-books Team   rul_ebooks@email.rutgers.edu  
Media Ordering Team   media_orders@email.rutgers.edu  
Serials Team   rul_serials@email.rutgers.edu  

How to order Books

  1. Check QuickSearch for duplication.
  2. Check OASIS for availability. If available, order through OASIS.
  3. If NOT in OASIS, use Monograph/Firm Order Request Form
         *For Special collections books that cannot be ordered in OASIS, email Melissa De Fino [mdefino@libraries.rutgers.edu].
         *For East Asian Language orders that cannot be ordered in OASIS, email Li Sun [lisun@libraries.rutgers.edu].

Detailed instructions for Preparing Firm Orders


How to order E-books

  1. Check QuickSearch for duplication.
  2. Check OASIS for availability. If available, order through OASIS.
  3. If NOT in OASIS, email the E-books team at rul_ebooks@email.rutgers.edu.
         *To add free electronic holdings email Colin Bitter [colin.bitter@rutgers.edu].

Considerations when purchasing e-books


How to order Media & Music

The members of the department execute and distribute new media and score order requests and monitor them to completion.

To order musical scores, use Monograph/Firm Order Request Form or email Catherine Sauceda [cr558@libraries.rutgers.edu].

For all requests for new titles, trials, or to add electronic access, complete a Monograph/Firm Order Request Form and it will be forwarded to the group.

For other information about audio or video orders, you may email the Media Ordering Team at media_orders@email.rutgers.edu. This includes orders for physical items (CD, LP, DVD, VHS) and media streaming rights (fixed term, perpetual), as well as cancellations and related fund issues.


How to order Serials

To order, email the Serials Team at rul_serials@email.rutgers.edu. Please see the Serials web page for more information.


About

Order types

Firm - One time order for a specific title

Approval - Contract between a vendor and a library to supply newly published material according to specific profile previously agreed upon. Coutts Ingram is the largest approval plan serving many unique libraries. Worldwide books and Latin American Bookstore covers Spanish language books. To review or change an approval profile, please contact Megan O'Connor [mr923@libraries.rutgers.edu].

Recurring order - This one time order is set up with the vendor for a specific series for future publications that are most likely unpredictable in price and/or publication schedule and sequence. Each title is paid separately on its own order line as it is received from the publisher.

Claims/cancellations

Claims: Purchase orders are claimed after 3 months and 6 months. Priority items can be claimed according to need.

Cancellations: Cancellation is automatic after a year if the order is not fulfilled. Selectors are notified by email if their order has been cancelled.

Replacements

In order to replace a missing or damaged item using the replacement fund code, order must specify that it is a copy for replacement and if other formats, publication date or editions are acceptable.

Reserves

The preferred method of ordering course reserves is through the reserves form.



Last updated: December 2, 2014; November 13, 2015; September 14, 2018
 
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