Minutes of Thursday, August 9, 2001 meeting

1) Bookings Training for Access.

Jan distributed WorkFlows documentation, demonstrated charge/discharge bookings wizards, and reviewed how faculty can request media & equipment for classroom use through a web form and how they can view their bookings in Self Services. Responsibility for the smart classrooms and media equipment has transferred from the Media Center to the TEC in New Brunswick and beginning Sept. 1, faculty or their designee, will pickup and return media booked for classroom use to Art, LSM, Music, Media, Dana (Media?), and Robeson. See the new "Media Materials Booking Request Service" user services web site for a detailed description of the service: http://www.libraries.rutgers.edu/rul/lib_servs/media_request_booking_service.shtml

2) Chris Sterback, new Unicorn systems administrator, and visiting Robeson staff were introduced.

3) Scanner, trainer, ereserves.

As of today, new scanners have been installed at the Alexander Copy Center, Kilmer, Douglass, Chang, Dana, and Alexander access services, and will be installed at Robeson and LSM shortly. Training is pending for staff at Alex access services, Robeson, and LSM. Documentation is distributed at training sessions and will also be posted to the staff resources web site. Reserve staffs are encouraged to scan and name files for ereserves during IRIS downtime. Call the Copy Center or Roger Smith with any questions. [Ariel and document delivery will be implemented later in fall semester.]

The Electronic Reserves Working Group met yesterday and reviewed last FY statistics, revised the policy for submission of electronic files, and worked on questions for the ereserves user survey that will be conducted by the Libraries Assessment Committee in October.

4) August downtime: Standalone, RRS delivery in NB, forms, etc.

5) Email addresses and user data loads, email notices.

6) Missing Book Report.

The annual missing book reports that we search and then send to Database Maintenance for withdrawal will hopefully be run and distributed before downtime.

7) Sirsi trainer.

A Sirsi trainer/consultant is coming again this year in October and access services has been scheduled for 1 days. ASC generated ideas for discussion, which include some general enhancements we're currently working on: RA cards, email notification, user initiated holds, history for items, Lost-Replace payment type, long overdues, alternative to 3-part reports output, reports training by functional areas.

8) New user registration.

We always see new users without RUconnection cards and/or lacking online records who want to register the beginning of the year. Review the Borrowers Chart (which needs to be updated with new expiration dates) for instructions. Please note, records for UMDNJ students in New Brunswick are no longer included in our data load from Admin Computing.

9) InTransit Lists

When we first set up in transit reports we decided on one report to include everything in-transit and owned by all libraries. Dean will create reports that list only those items in-transit to and from the owning library, and NB libraries will begin to test.

10) Announcements & Information Sharing.

URL: http://www.libraries.rutgers.edu/rul/staff/groups/access_serv_com/minutes/access_serv_comm_min_01_08_09.shtml
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