Minutes of March 26, 2008 meeting

Melanie Robinson, Rebecca Luo, Antoinette Peteet, Nita Mukherjee, Judy Gardner, Will Torres, Georgina Alonzo, Barry Lipinski (recorder).
Maggie Harris, Shirley Lewis, Rebecca Luo, and Melanie Miller.


1. Place Holds Summary

The group met the Delinquent Accounts, March 6, 2008 deadline. It examined 526 records of users who have become barred because of 40 day plus overdue material due between July 29, 2007 and January 8, 2008. The group placed 415 financial holds. Last March (2007), it had placed 409.

2. Delinquent Accounts Recovery Update

Nita Mukherjee reported that on February 28, 2008, 110 accounts went into Phase 2 with Delinquent Accounts. All PUBNOTEs were updated to remind staff of how to work with users who have reached this stage. In short, returned books may be accepted at any circulation desk, but all payments must be made at Delinquent Accounts. In all cases when these accounts are clear, staff need to email Judy Gardner and Nita Mukherjee. These procedures are located on the Billing Group section of the Access Service web page: http://www.libraries.rutgers.edu/rul/staff/access_serv/procedures/billing/delinquent_account.pdf

3. Diploma Holds Planning

Barry Lipinski announced that an electronic file of all graduating students would be obtained from the Registrar, and courtesy notices would be sent out to graduating students who are barred, giving them three weeks to either return or pay for material before diploma holds are placed.

4. Responsibilities/Tasks of Unit Billing Staff-Revised Draft

The group reviewed and accepted Barry Lipinski's revised draft of "Responsibilities/Tasks of Unit Billing Staff." The bulleted document will be used to assist in the training of billing staff.

5. New Circ on the Fly Procedures

The group went over the new Circ on the Fly Procedures document. Nita Mukherjee reminded the group to enter the owning library for "Library" when creating these brief records for returned LOST ASSUM material.

6. Information Sharing

Sandy Marsh reported on the redesigning of the first floor at the Paul Robeson Library. The former computer works station area has become a lounge and the first floor reference area has been opened up to included three separate computing areas for 1) Rutgers students, faculty, and staff; 2) Rowan County students; and 3) the public. The improvements have been welcomed by the users.

Georgina Alonzo announced that Kilmer Library had recently added four new group study rooms (featuring a stretch of new carpeting) in the middle of the second floor. Work on the rooms will be completed this summer when new furniture arrives for the rooms.

Next Meeting: Wednesday, June 25, 2008 from 2:30 p.m. to 4:00 p.m. at Kilmer Media Classroom, with videoconferencing to Dana (Special Collections Room) and Robeson (Robeson Library Conference Room 290).

URL: http://www.libraries.rutgers.edu/rul/staff/groups/billing_group/minutes/billing_group_min_08_03_26.shtml
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