University Librarian's Cabinet: Minutes of the October 16, 2012 Meeting

Agnew, Boyle, Fredenburg, Fultz, Gaunt, Golden (VC), Izbicki, Mullen, Puniello, Womack
Just, Winston

University Librarian's Report Gaunt

Gaunt reported on the ARL Membership Meeting last week. The HathiTrust/Google decision was made during the meeting that ruled in favor of the HathiTrust on all counts; the judge specifically mentioned that libraries must make their resources accessible to those covered by the Americans with Disabilities Act. In addition, the judge noted that digitizing a large corpora of information and making it searchable was transformative.

In the ARL "Report from the Joint Task Force on Services to the Print Disabled," there was a discussion about accessibility of our websites, our databases, and all materials we make available. It was noted that vendors do not always make their materials accessible for visually impaired, and that software to do so is not always compatible with database platforms. Penn State purchased software that identifies website pages that are not compliant for the visually impaired; they did a complete audit of their websites; library websites are frequently the most complex in a university. Many faculty are required to make their course syllabi available on the web; it needs to be ADA accessible; universities are looking at the requirements for their contracts to ensure that vendors are ADA compliant.

ARL has done an issue brief on the topic of MOOCS, specifically as it relates to copyright in online courses. The issue brief will be available on the ARL website.

BioOne announced that it is publishing an open access journal in collaboration with Dartmouth.

The ARL Fall Forum, "Library Workforce for 21st-Century Research Libraries," was held on Friday. The forum focused on the library workforce for the 21st century and Gaunt gave a few highlights. Dean Schement of Rutgers SCI opened the forum with an overview of the demographics of NJ as an example of where the country is going. He noted that there is a great need to create a pipeline of new librarians who represent the demographics of society. One way to increase the diversity in recruiting MLS students is from our own library student workers.

John Seely Brown spoke about the challenge of the 21st century it is not technological but social. Think in terms of ecosystems. Even in the recent past we experienced much change, but those periods were followed by periods of stability. That has now gone away; change is continuous with no periods of stability. That means that our jobs are harder even when we're adapting to change. Additionally, the shelf-life of our skills is five years, so that we need rich and diverse professional development opportunities to work in the present effectively. It also means that recruiting on the basis of previous experience or credentials cannot be the major factor. We need to recruit people based on competencies; desire to learn; flexibility; and ability to work with ambiguity. We must look for attitude and aptitude; leadership and management capabilities are needed in all of our positions.

One speaker reviewed approximately 425 positions that were posted by ARL Libraries during 2011. He examined whether they were entirely new positions, current positions framed differently, or the same positions. The word digital, data, and metadata appeared frequently. There was a relatively even distribution among the three categories, but he did not have time to compare the requirements of each category. He did say that he would give everyone the URL for the data so that we could do our own analysis. He also noted that not all professional positions required the MLS degree, and there was some discussion of whether the curriculum of the MLS programs provides the diversity required for the 21st century librarian.

The PowerPoint's from the ARL Membership Meeting and the Fall Forum will be put on the ARL website.

Personnel Confidentiality Fredenburg/S. Troy

Sandra Troy and Lila Fredenburg addressed the issue of confidentiality within the promotion and tenure process. Troy explained that Libraries Human Resources has maintained a policy that tenure packet documents remain in the Libraries Human Resources office to safeguard confidentiality. When absolutely necessary, contents of tenure packets, excluding confidential letters, have been sent to A&P committee members based at other libraries or campuses. A request has recently been made to send the confidential letters as well. Fredenburg explained that sending the letters, scanning the letters through email or posting the letters to a Sakai site would not guarantee that letters remain without reprint and confidential. She asked for Cabinet's counsel on this issue.

Agnew suggested a resolution to this issue. Her unit is developing a jpeg program that will allow Libraries Human Resources to post the letters securely with restricted access and preventing printouts or edits. This program will be available by this summer.

Cabinet agreed that the Agnew's program resolved the issue but until it is put into place, A&P members should continue to come to the Library Human Resources office to read confidential letters.

As Troy's retirement date was fast approaching, Gaunt took the opportunity to thank Sandra Troy on behalf of the Cabinet for her outstanding service to the Libraries, particularly for her meticulous efforts in producing a seamless and smooth appointment and tenure process for the Libraries. All of Cabinet concurred.

Review of Research Services - Womack

Womack reviewed the 14 research support services identified by the Planning and Coordinating Committee as potential areas for continued, increased or new investment by the Libraries (the list is posted on Sakai). These services will be discussed at the October 26 faculty meeting to seek input on the faculty's interest and priorities, and then further discussed by Cabinet at an upcoming meeting. Gaunt thanked Womack for taking the lead with the Planning and Coordinating Committee.

Intellectual Freedom Policies: Meeting Rooms, Bulletin Boards, Exhibitions Boyle

Boyle gave background and draft language for three proposed policies: meeting rooms, bulletin boards, and exhibitions. Background included reviewing relevant excerpts from the Library Bill of Rights and three of its interpretations, including the Intellectual Freedom Principles for Academic Libraries. Next steps were reviewed. For meeting rooms, Camden and New Brunswick/Piscataway will develop campus policies using as a template the policy developed for the Dana Library; for bulletin boards, the policy was adopted as written and campuses will document any local practices; and for exhibitions, local venues and policies will be inventoried and policies that include selection criteria and challenge procedures will be developed. There was a question about the exhibitions policy since spaces are not made available to community users the way they are for public libraries. Cabinet will review the policies again after local work is done and compiled.

RU/UMD Integration Update Gaunt

The Academic & Education Programs (AEP) Integration Team is meeting every Tuesday from noon-2 p.m., alternating between Newark and Piscataway; this is where information related to the academic programs and units at Rutgers and UMD are discussed; Jerry Kukor, Karen Stubaus, Robert Heffernan, Carol Goldin, and William Holzimer are on the AEP team from Rutgers. Gaunt and Cohn monitor the work of the Libraries sub-teams to report out to the larger community at the AEP meeting. Issues related to accreditation are now being discussed. There is a subgroup working on the Stratford campus issues where the School of Osteopathic Medicine is located that will become part of Rowan University. We are discussing how Rutgers Libraries support will be managed for that campus. We are also looking at the issues associated with library cards/swipe cards of each university; merging library catalogs; database licenses; merging websites, and contracts. Many issues for the Libraries need to be solved in conjunction with other units of the university and university counsel.


Agnew: Agnew will be on vacation from October 17-29 but available remotely; John Brennan will be in charge at TAS.

Mullen: The University Senate will vote Friday on a resolution recommending that the University establish an Open Access policy for faculty and graduate students to make their publications openly available in RUcore, our institutional repository.

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