Minutes of September 29, 2005 Meeting

Susan Beck (recorder) Kevin Mulcahy, Laura Mullins, Karen Hartman, Cathy Peccaro, Janet Howard, John Shepard, Ann Montanaro, Jim Nettleman, Veronica Calderhead, Jeanne Boyle, Bob Sewell, Jane Sloan (Guest)
Grace Agnew, Ron Becker

Agenda was adjusted as needed during the meeting, but will be reported as designed.

1. Media Task Force Report - Jane Sloan, guest

See attachment: MEDIA TASK FORCE) Reviewed the recommendations in this report which is located at: URL:

This report describes the current status of our media collections. It has previously been discussed at the Public Services and Technical Services councils. Jane described each recommendation and a brief discussion ensued. CDC agreed that media resources should integrated into all aspects of selectors' works.

The report will next be discussed at Cabinet.

2. AUL Report - Bob Sewell

Digital Repository Review Committee is not currently reviewing new proposals because of work on current projects. May begin to review new proposals in January 2006.

OIRT/Libraries Research Support Symposium will take place on Nov. 9, 2005, in the SCC and locations in Camden and Newark through teleconferencing. Bob is on the planning committee. Librarians will be participating in this program.

Role of Liaisons is an important topic for CDC and other groups this year. The current statement of liaisons' responsibilities is a paragraph proceding the list of Collection Development/Subject Specialist Librarians on the Libraries Web pages: http://www.libraries.rutgers.edu/rul/about/collection_dir.shtml There is also a 2002 report that also deals with this topic: Liaison Relationships in Academic Libraries: New Roles and Opportunities under the CDC Section of the web pages: http://www.libraries.rutgers.edu/rul/staff/groups/liason_relationship/reports/liason-relationships.shtml

Budget Update - Book Fund Analysis by campus was distributed electronically for discussion at the meeting.

New allocations (state and non-state) should be completed by Mid October.

New funds were received from the School of Social Work to be distributed among the three campuses

There is continuing money to develop South Asian Collections in New Brunswick.

We will be receiving a refund and will not be invoiced next year in FY2006 from Wiley because of the Knowledge Initiative. This will free up money for other purchases.

Discount on approval plan through YBP will 18% this year

We are managing our serial subscriptions and duplication issues better through the Serials Team.

3. 2006 Budget Allocations - CDC

We discussed the allocation of State Funds. Using 745,000 as a base (additional temporary funds from Furmanski and money freed up by NJKI), an allocation scenario was discussed: 500,000 for books, approvals and firm orders; 200,000 for e-resources; and 45,000 for LION (Literature Online)

VP Furmanski asked us to use some of the temporary funding he gave us this year to begin the purchase perpetual rights for ProQuest's LION, a collection of literature in English, comprising poetry from 600 to the present, drama from 1280 to 1915 and prose from 1500 to 1900. It currently includes more than 175,000 individual works. Literature Online English Corpus does not include American literature. LION's MARC records will be loaded into IRIS.

We are actively seeking outside funding for the 18th Century Literature Collection

4. Review of Electronic Resources Policies This marks the beginning of our review general collection development policies.

This review was tabled until the next meeting.

Policies to be review:

  1. Acquiring Networked Resources: RUL Policies and Procedures (needs updating): http://www.libraries.rutgers.edu/rul/staff/tech_serv/policies/draft_principles.shtml
  2. Policies for Serial Review: http://www.libraries.rutgers.edu/rul/staff/collection_dev/policies/policies_for_serials_review.shtml
  3. Charge for Networked Resources Evaluation/Selection Teams http://www.libraries.rutgers.edu/rul/staff/groups/networked_resources/charge.shtml

5. Other Business

Bob will organize a meeting of all the electronic resources team leaders to discuss procedures and procedures.

We will develop a Selector's Tool Kit to help orient and guide selectors in our policies and procedures and to provide useful links to relevant resources on the Web. Members of the development committee will include: Karen Hartman, Veronica Calderhead, Laura Mullen and Cathy Peccaro.

URL: http://www.libraries.rutgers.edu/rul/staff/groups/cdc/minutes/cdc_05_09_29.shtml
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