Minutes of December 14, 2005 Meeting

K. Denda, M. Kesselman, A. Montanaro, L. Mullen, J. Nettleman, C. Pecoraro, G. Smulewitz (recorder), C. Sterback

The Task Force viewed a presentation given by Tim Jewell, Coordinator of the Digital Library Federations Electronic Resources Management Initiative, University of Washington, entitled E-Resource Management Systems: Past, Present and Future. The free presentation was sponsored by the SirsiDynix Institute.I t was described as a snapshot of where things stand in the ongoing development of Electronic Resource Management Systems.

Snapshot graphic visable here.

Some notes on the presentation:
The emphasis has been on the demand for 24/7 access to electronic resources and the Google influence on resource use. A critical issue that has influenced the development of home grown systems and then commercial systems is the cost of purchase and management of e-resources. E-resources are approximately 50% of most budgets. At U of W, 4-5 different budgets are paying to support e-resources.

The following needs were identified as critical to that management:

The current and typical environment in the libraries is lists and spreadsheets for maintaining these issues.

Many libraries have developed "home-grown" systems and some have partnered with ILS vendors to develop commercial products.


T. Jewell and Adam Chandler (Cornell) did initial work for Web Hub en route to developing the Digital Library Initiative. The purpose of the Web Hub is to develop administrative metadata for the ERM . They also developed a listerv as a communication network for ERM development.

Both were instrumental with others in the development of the DLF Electronic Resource Management Initiative. The intent of this initiative is to provide "tools for managing license agreements, related administrative information, and internal processes associated with collections of licensed electronic resources." Ellen Duranceau Against the Grain, June 2005.

Some commercial systems:

Subscription agents - Harrassowitz, Swets, Ebsco have forms of electronic management information or components of systems where data can captured and be loaded into existing systems.

Future developments for ERMS -

From the Q & A -

Q: How should libraries evaluate vendor products?
A: Try to determine level of ERM service needs
    Consider ILS and Acquisition module and streaming data.

T. Jewell referred to the Stephen Meyer article regarding E-Matrix for evaluation of ERMS.

The presentation also provided a diagram of the life cycle of the procurement and activation of an electronic resource.

The Task Force decided to evaluate the life cycle and compare it to what is done at Rutgers. Also, members of the Task Force were prompted to research the articles referenced by Tim Jewell during the presentation. Marty Kesselman will send the articles to the members of the TF.

The TF also evaluated the relationship between ERMS and the tools for Federated searches and questioned whether the evaluation of these systems should be staged. A discussion ensued and it was decided that the TF will focus on the ERM at this time.

Next meeting: January 11, 2006. 9:30 a.m. TSB

URL: http://www.libraries.rutgers.edu/rul/staff/groups/eratf/minutes/eratf_05_12_14.shtml
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