Minutes of July 23, 2014 Meeting

Jeanne Boyle (videoconference), Judy Cohn (telephone), Adriana Cuervo, Marianne Gaunt (University Librarian), Francesca Giannetti, Tom Glynn (Deputy Faculty coordinator), Karen Hartman, Triveni Kuchi (Faculty coordinator), Linda Langschied, Yu-Hung Lin, Laura Palumbo, Jane Sloan (recorder), Minglu Wang, Zara Wilkinson (videoconference)
Megan Lotts

1) Call to order- (Kuchi)

2) Welcome and introduction of members - Round Robin

3) Adoption of the agenda

One change requested by Kuchi and adopted: Core values discussion (7.b.) placed ahead of Professional Development Programs (7.a.)

4) Minutes of June 18, 2014 Meeting

The minutes of the June 18th meeting were emailed to the committee and made available for voting through the PlanCo sakai site. Kuchi reported Sakai poll used for approval of the minutes has a glitch that results in lost votes. Please inform Megan Lotts immediately if you encounter any problems in voting. Lotts (faculty secretary) or recorder will send draft minutes first to Kuchi, Gaunt, and Glynn, and then will vet the edited draft with the whole group.

5) Report of the Faculty Coordinator (Kuchi)

There will be no meeting in August.

PlanCo subgroup on Scholarly Communication will continue and Mullen will bring a report to PlanCo later this fall after the Committee on Scholarly Communication (CSC) meets.

Two librarians are visiting from Myanmar on a study tour at Rutgers University Libraries (RUL) during the month of October. They will be staying on Busch campus and will be visiting all library departments and teams. Melissa Just and Kuchi are planning orientation and will be reaching out to everyone for engaging with the librarians. They will attend the PlanCo meeting on Oct 29th and can potentially provide a brief report about their experiences at RUL. This initiative comes to the libraries from the VP for International and Global Affairs, Joanna Regulska, (http://global.rutgers.edu/). A consortium comprised of the University of Washington, Arizona State University, Northern Illinois University and Rutgers University Libraries was formed in order to foster collaboration with Myanmar academic libraries and to host Myanmar librarians' visits. Kuchi mentioned that bringing together an academic practitioner program that strategically ties our international relationships and experiences will provide a concerted effort towards moving our international relationships ahead. She suggested planning a regular forum/formal program on these exchanges, several of which, like Fulbright scholar resident from Russia, Liberia, and China, have been and are current engagements.

6) Old Business (follow up from 2013-2014)

a) NTT process update

Kuchi stated she and Laura Mullen will monitor this now established process in its first fiscal year.

b) Faculty visibility subgroup update (from 2013-14 continuing subgroup)

Members of the subgroup are Kuchi, Wilkinson, Mulcahy, and Lotts. Wilkinson and Kuchi presented a LibGuide mockup/work space of the 'Faculty Visibility' page"

The subgroup streamlined "Find a librarian page" further, and to separate from lists of library services. Introductory text was drafted on this page that would formally introduce Rutgers library faculty to the users/visitors. The chief goal of this text is to make clear that librarians are faculty whose responsibilities span librarianship, scholarship, and service. This text was crafted with some purposeful references to the RUL mission and vision statements. The subgroup requested suggestions/revisions for this text:

"Library faculty at the Rutgers University Libraries partner with academic faculty and staff to support and enrich the instructional, research, and public service missions of the university. At Rutgers University, librarians manage state of the art print and digital collections and provide exceptional research and information services to members of the Rutgers community and the state of New Jersey. The responsibilities of Rutgers University librarians are manifold: advancing faculty and student research and learning, providing formal and informal instruction, purchasing and organizing library collections, and facilitating access to library resources and services. Library faculty pursue scholarly research in librarianship and other fields and seek opportunities for service to the profession, as well as to Rutgers University Libraries, all Rutgers University campuses, the state of New Jersey, and beyond."

The sub group also felt that the same description about library faculty from the 'Find a librarian' page could also be placed on the 'library faculty' section of the staff resources - http://www.libraries.rutgers.edu/rul/staff/lib_fac/lib_fac.shtml The group primarily commented on the 'Find a librarian' tab, which was generally well received. The subgroup further proposed beneath this introductory text, several ways of finding 'library faculty' (from a users' perspective): http://libguides.rutgers.edu/content.php?pid=559828&sid=4989636

Discussion ensued. The Find a Librarian by Expertise page is intended to address expertise not related to departmental liaisons. A suggestion was made to merge this into the 'by subject' page, which already exists. The necessity of a separate page was questioned since subject expertise could be merged with other types of expertise; questions about how to include staff and administrators' expertise were asked. Kuchi clarified that the 'Faculty visibility sub group's charge was to research how to increase visibility of librarians on the Website. She suggested that after this sub group submits its report, PlanCo could determine if further tasks should be undertaken to highlight leadership/administration and staff directories as well on the website.

The sub group has also looked at 'librarian visibility' from an individual profile perspective. Sample individual profiles have been developed which are also available from the sub group's libguide workspace (link above). The sub group has discussed the variety of profile pages that librarians currently use including faculty survey, libguides profile, LinkedIn, Academia.edu, etc. Kuchi clarified that previously the problem of updating profiles at these various locations was brought up and after the sub group consulted with IIS and discussed it, they determined that having an originating profile page on the libraries' website might be easiest way of keeping individual profiles up to date. A Camden page was posed as another example of visibility - http://www.libraries.rutgers.edu/robeson/departmental_faculty_and_staff

7) New Business

a) Professional Development programs for library faculty; Charge for Scholarly & Professional Activity Committee (SAPAC)

After Plan Co hears back from the 'Core Competencies sub group', it will address the charge regarding professional development or other programs that will provide opportunities for training and enhancement for library faculty.

b) Core values, professional standards, and proficiencies of library faculty

Kuchi and Glynn presented a discussion document on core values, functions, and proficiencies of Library Faculty. Kuchi stated the issue prompted other questions about RULF values, responsibilities, etc. The document began with the relevant verbiage from our faculty bylaws, and ALA's Statement on Core values of librarianship http://www.ala.org/advocacy/intfreedom/statementspols/corevalues#access.

"Wang stated there is an international "Task Force on Librarians' Competencies in Support of E-Research and Scholarly Communication" working in this area and she forwarded the link to related reports after the meeting: https://www.coar-repositories.org/activities/support-and-training/task-force-competencies/. "There was concern that we recognize local demands, which may be attributed more to a legacy standard rather than one focused on new challenges. Kuchi believes articulating responses to new challenges is an important aspect of librarianship, and expectations should be sufficiently tempered to leave room for this kind of activity. On the other hand, whatever responsibilities or functions are added must be related to our core values and vision. For example, the core liaison responsibilities must be addressed appropriately in our local environment. Core values are detailed in ALA and other professional organization documents but our core values, which are more local, are not. And hiring attributes, such as the ability to change and exhibit continued growth and development are expectations not necessarily related to responsibilities, though they may be an aspect of competency.

Our current interest in looking at this may be related to these kinds of expectations that result in librarians with the competency to build out their own responsibilities in response to changing needs. There was a suggestion that there is need to quantify competencies and responsibilities. While this was questioned, and despite our complex and changing profession, we still need some basic guidelines. The question also remains: how to create professional movement and transformation into something we do not presently recognize?

Kuchi does not now have an idea of a specific product coming out of these discussions and instead stated that PlanCo would institute broader discussions and later decide what would emerge from them. It was also suggested that a specific focus of the effort might be the need to understand and integrate technical processes details in the work of public services. Attention might also be given to the framework at the local level - the juncture of users and librarians - which might shed different light on our responsibilities than the overall structure of our organization. In the coming months, we will study values statements from other institutions, as well as core competencies in order to promote competencies that we need. In September Glynn and Langscheid will bring back a report on core values, and Cuervo, Cohn, Wang, Lin, and Giannetti will bring back a report on competencies in October.

8) Report of the University Librarian (MIG)

No news on the budget, but the state did not cut the budget to Rutgers and tuition went up. We may know something in the month of August. However, we do have a systemic problem with the collections budget and it must be cut by $.5 million. The status of the health sciences librarians is still on the agenda for union negotiations. The Libraries strategic plan has been accepted, and it would be best to work on our annual goals now. The University administration is planning more public relations work for the academic side of CIC; they've already done some marketing for U-Borrow. Gaunt is putting together a group to determine how we use HathiTrust in our daily work, and how it relates to our collections.

9) Summary of meeting outcomes; future agenda items. (Kuchi)

10) Announcements/Information Sharing

11) Meeting was adjourned at 11:40 a.m.

Next Meeting: September 24, 2014

URL: http://www.libraries.rutgers.edu/rul/staff/groups/fac_coordinating_com/minutes/coordcom_14_07_23.shtml
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