Minutes of July 26, 2007 Meeting

Stephanie Bartz (chair), Vibiana Bowman, Natalie Borisovets, Ellen Calhoun, John Shepard (recorder), Li Sun, and Bob Warwick (after convening, the chair excused Vibiana Bowman because of the breakdown of the HVAC system at the Robeson Library).

1. The committee discussed changes in IRIS necessitated by the new Interlibrary Loan system for article delivery to be implemented in August. The disposition of the buttons in the black bar at the top of the IRIS window was the first issue to be debated. The "ILL" button was deemed ambiguous, but "Interlibrary Loan" would take sufficient space to push the remaining buttons onto a second row. The committee decided that there would be two rows of buttons in the black bar, and that the top row would contain the buttons for "Basic Search," "Advanced Search," and "Call Number Search," and that the lower row would contain the buttons for "Reserves," "My Account," "E-ZBorrow," "Interlibrary Loan," "Ask a Librarian/FAQs," and "IRIS Guide."

The buttons in the right hand box of the IRIS detailed citation window were also to be redone. Because all article delivery will be via Interlibrary Loan, the "Request Article/Other" button will have to be replaced with two buttons. The ordering of the requisite buttons was debated at some length with the final ordering (top to bottom) agreed upon as "E-ZBorrow" (if applicable), "Book Delivery/Recall," "Book Special Request," "Article Delivery," "Mark," and "Report Error." The committee debated whether some buttons should be context sensitive (as is the "E-ZBorrow" button) and, if so, which ones. The committee decided that both the "E- ZBorrow" and "Book Delivery/Recall" buttons should be context sensitive, and that the question of the status of the "Article Delivery" button would be referred to the Access Services Committee.

2. The committee discussed changes to be made in IRIS to bring its appearance in line with the new university-wide visual identity mandates at Rutgers. The members looked at changes Bob had already made in Test IRIS: to the banner at the top of the IRIS screen and to the logo at the bottom. Stephanie explained that the word "Rutgers" in the Rutgers University Library logotype in IRIS could not be smaller than 150 pixels. The logotype is to appear on all pages that are linked to from outside IRIS: Basic Search, Advanced Search, Call Number Search, My Account, and Reserves. The banner retains the colors of the current IRIS banner, but renders "Rutgers University Libraries' Information System" in black, and incorporates a portion of the university seal as a watermark (Bob Warwick explained the seal segment looks fine as long as the user does not try to resize the IRIS screen). Natalie Borisovets suggested putting a red line around the Search box to prevent eyes jumping from the top to the bottom of the IRIS page. The committee approved the new banner and agreed that the "favicon" in the URL address window should be the "sunburst" seal of the university.

3. The committee reviewed other forthcoming changes to IRIS:

4. The committee discussed the parameters of a proposed new acquisitions list to be generated through IRIS. The merits of sorting such a list by LC call numbers and SuDoc numbers were discussed. Other questions included

The committee agreed that a list of new titles should be generated according to date of cataloging, and that replacement titles should be listed only in cases in which a title is replaced by a different edition. Bob Warwick sought the committee's guidance in producing a test new acquisitions list for IPAC to consider. The committee looked at a sample new book list from Lawrence Tech University (http://www.ltu.edu/library/index1.asp), and discussed whether the new acquisitions list should be in IRIS or simply at the Rutgers University Libraries web page. In addressing which fields of a catalog record should be displayed in the list, the committee decided on the brief display in IRIS. The members agree that Bob should compile a test list of new materials cataloged during a two-week period, and that the list should be sorted by LC call number, although the usefulness of LC order in some sections of the schedule was questioned.

5. Stephanie reiterated the goals for the IPAC which were sent to Jeanne Boyle, Associate University Librarian for Planning and Organizational Research:

6. Information sharing.

Stephanie reminded the committee that VALE New Jersey is looking at the Evergreen open source bibliographic utility (http://www.open-ils.org/), and Rutgers is participating in the project. The committee briefly reviewed the PINES implementation. Stephanie said that she likes the details feature and formats icons, and Natalie likes the browse feature, although both agreed that the overall display was not ideal.

It was reported that an Item Type task force has been charged, but no meetings have been scheduled as yet.

7. The next meeting of IPAC was scheduled for 16 August 2007 at 1:30 p.m. in the University Librarian's Conference Room.

The meeting was adjourned at 4:10 p.m.

URL: http://www.libraries.rutgers.edu/rul/staff/groups/iris_public_access_com/minutes/pac_07_07_26.shtml
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